About CRS

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding. For nearly 60 years, CRS has taken the lead in responding to natural and man-made disasters affecting Ethiopia's most vulnerable communities. Moving beyond emergency response, CRS' disaster mitigation and recovery projects in drought and flood-prone areas have rebuilt individual and community assets through non-food aid in the form of agriculture, livestock, health, nutrition, and water and sanitation assistance. CRS's humanitarian work in Ethiopia also provides livelihoods support to farmers and entrepreneurs, promotes equality and inclusion, and mitigates the impact of COVID-19.

As part of CRS family, you will join the more than 5000 strong and vibrant individuals working globally to accomplish the mission of CRS. CRS/Ethiopia invites you, the qualified candidate, to apply for the following position.

Job Title:                       Grants Assistant

Band:                            IV

Required number:      One

Employment Term:     Indefinite term contingent upon funding of the program

Reports To:                   Program Manager - Grants 

Country/Location:       CRS Ethiopia/Addis Ababa

Job Summary:

You will provide service in the day-to-day delivery of responsive, effective and efficient project administrative activities in support of the Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable. You will provide consistent and high-quality service and contribute to the proper stewardship of project resources to help ensure operational effectiveness in support of high-quality programming.

 Job Responsibilities:

• Prepare transactional documents in support of project operations processes and support and facilitate coordination of transaction processing (e.g. payment requests, travel authorizations, travel advances, etc.).

• Ensures by closely working with budget managers, partners and CRS finance team that all advances to partners of different projects/grants are released on time

• Ensures PO is created for every SR advance request and the PO reference number created by the system is shown on the request

• Ensures all information like POET codes, amounts and agreement periods are correct; and Contract Purchase Agreement (CPA) and Purchase Order (PO) are created in Supply Chain Management (SCM) system.

• Ensures any amendments in the budget, project period, etc. with partner is updated in the SCM.

• Ensure detailed expenditure type, project number and tasks are captured in the PO detail line for each project before it is approved.

• Maintains separate files for each partner, complete with all the necessary documents. (Approved Project Budget, Budget amendments, grant agreements, grant modifications, information on opening and closing dates of projects) and upload on Gateway.

• Provide specialized project administrative transactions and processes (e.g. translate, type, proofread, and/or format documents; record and transcribe meeting minutes; draft simple correspondence messages).

Job Requirements

Typical Background, Experience & Requirements:

Education and Experience

• Completion of 1st Degree or Completion of College Diploma in Accounting, Finance, Economics, Business Administration or Social Science

• 2 years for 1st Degree or 6 years for College Diploma

• Experience working in an office environment in a clerical or administrative role. Experience with a local or international NGO a plus.

• Experience with typing/word processing, data entry into online databases and forms, and working with various office equipment.

• Experience in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems. Proficient in Word.

 Personal Skills

• Good time management skills with ability to work on multiple tasks

• Strong customer service orientation with good communication and interpersonal skills

• Proactive, resourceful, solutions oriented and results-oriented

 Required/Desired Foreign Language

 Travel Required (include percentage of required travel, if applicable)

 Key Working Relationships:

Supervisory: No

Internal: Program managers, Finance

External:  Partners

Agency-wide Competencies (for all CRS Staff):

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Integrity

• Continuous Improvement & Innovation

• Builds Relationships

• Develops Talent

• Strategic Mindset

• Accountability & Stewardship

Disclaimer:  This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position. 

How to Apply

You should fill the application form through this link: https://form.jotform.com/222352124909553and attach your up-to-date CV on/before the application deadline September 4 , 2022.

You will be contacted only if selected for written exam/interview. Phone solicitations will not be accepted. These job opportunities are open to Ethiopian nationals only.

CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. 

** Qualified women & persons with disability are highly encouraged to apply**