Edomias International Plc.is the Premier Human Resource solutions provider in Ethiopia serving clients for more than 15 years.

We provide a full range of cost-effective Human Resources solutions to help organizations take their business to the next level.

Applications are invited from young and dynamic professionals aspiring for a bright career, to join us in the HR & Admin Manager position.

Job Summary

The overall purpose of this job is to guide and manage the Administration & Staff Relations of the company,  the Fleet  services,  supply and distribution as well as directing the Archive (documentation)  team.

MAIN DUTIES AND RESPONSIBILITIES

Administration & Staff Relation

• Prepare and update policy and procedures in the area of Administration & employee relation 

• Managing employee relations cases and investigations, demonstrate a clear understanding of legal compliance, applicable workplace laws, regulations, under Edomias policies and procedures.

• Advises managers and supervisors in all matters related with employee relations and labor law, including employee grievances.

• Discuss and resolves work-related problems that adversely affect productivity.

• Represents organization in contract negotiations, meetings, and negotiations with employee and out sourcing labor organizations.

• Develop and maintain a cohesive and flexible performance-based culture that will deliver on the Company’s objectives;

• Manage Employee Relations, Welfare, Safety and Health to foster a conducive work environment and ensure legal compliance

• Coordinate and supervise the administrative function and outsourced services served by the organization at Addis Ababa   as well as all regional office.

• Facilitate employees  to have office equipment and property and ensures safety in the workplace and provision of working tools

Fleet Management

• Develop and monitor implementation of effective Fleet management for the company

• Develop efficient driver schedules to maximize service delivery

• Manage drivers  to adhere  strict schedules

• Register and license all vehicles under their management

• Find ways to cut costs and maximize profits

• Develop strategies for greater fuel efficiency

• Maintain detailed records of vehicle servicing and inspection

•  Properly report the weekly fuel consumption of the vehicles and make sure that the consumption is to   the standards (fuel consumption/km for the company business).

Property Management

• Ensuring the proper use and maintenance of equipment and office supplies, bringing any problems to the attention of the Property and Admin. Department Manager.

• Plans and directs the day-to-day operations of the store & develop strategies to improve the property service.

• Ensure material needs are met, complaints are resolved and service is quick and efficient.

• Complete store operational requirements by scheduling and assigning employees; following up on work results

• Maintain store staff job results by coaching, counseling and disciplining employees; planning, monitoring and appraising job results

• Prepare annual budget; schedule expenditures; analyze variances; initiate corrective actions

• Identify current and future material  requirements by establishing rapport with potential and actual demand

• Maintain the stability and reputation of the store by complying with legal requirements

• Conduct lease agreement negotiation, renewal and rental payment

Record Management

• Developing records management policies and procedures to meet company needs

• Ensure that all records are properly managed and organized in accordance with company policies and procedures.

• Advise on new records management policies, providing a framework to guide  staffs in the management of their records and use of the employer's records system

• Design and develop filing systems, business classification schemes and undertake records surveys

• Coordinating with IT staff to create electronic records systems ( data backup and storage solutions) that can be easily accessed by authorized personnel

• Advise Archive Head to keep custody of personnel files in an up-to-date filing system and ensures that personal files are kept safe, updated and confidential

• Establishing filing systems that allow easy retrieval of records when needed

• Preparing reports on the status of records to ensure they are managed properly

• identify and recommend the most appropriate records management resources

Job Requirements

Required educational background & work experience

• MA/BA in Business Administration,  Logistic and Supply Chain Management, or related business fields

• At least 8 years of relevant experience  

Competencies /Knowledge, Ability and Skill 

• Expert business and organizational planning ability

• Successful experience in employee relations

• Good knowledge of HR Management principles and practices

• Good knowledge of Ethiopian Labor Law

• Proven work experience as a Fleet Manager, Store Management, HR Mgmt. or similar role

• Ability to perform multiple tasks simultaneously

• Ability to maintain good working relationship and keep records up-to-date

• Ability to perform routine and recurring assignment

• Skill in the use of computers application related to the job

• Skill in strong problem-solving skills

•  Relevant training and/or certifications as a Fleet Manager

•  Assisting in the recruitment of quality drivers into the fleet

•  Vast experience in team leadership

How to Apply

Those who are qualified can attach only Application Letter & CV through info@jobsinethiopia.net Clearly marking the Job Title “HR & Admin Manager” or you can apply directly at our Head office located Addiss Ababa, Mexico Square K-Kare Center 5th floor,

Efficient Professionals willing to take giant stride along with the Group are invited to apply within 7 days after advertisement

For additional Information you can call at +251 11 553 05 50

Only short listed candidates will be contacted.