Background

OVERALL RESPONSIBILITIES:

• We are looking for an HR and Admin Intern to perform various administrative tasks and support our HR department’s daily activities.

• The HR and Admin Intern responsibilities include updating our employee records with new hire information, screening resumes and scheduling interviews. If you’re interested in kick starting your career in HR and getting a closer look of how our organization handles and approaches recruiting, selection, employee development, documentation of personnel we’d like to meet you.

• The HR and Admin Intern performs a range of basic office support activities for a unit/department, such as answering phones and directing calls, greeting and directing visitors, answering questions and performing routine clerical, data entry, and/or word processing work as assigned.

SPECIFIC RESPONSIBILITIES

HR Duty and Responsibility: -

• Draft personnel letters for staff members and non-staffs as necessary.

• Assist in timesheet management.

• Receive, and proofread, administrative documents and take actions per requests.

• Assist in reference checking for positions under recruitment as assigned.

• Assist in downloading of profiles of applicants and participate in first-phase CV screening for open positions under recruitment as assigned

• Assist in tracking Consultant documents and other non-staff payments.

• Assist in sending out regret letters and emails for unsuccessful candidates in relevant recruitments as necessary.

• Assist in the coordination of interviews and contacting selected candidates for the interview.

•  Administrations Duty and Responsibility: -

• Assist in the submission of pre-required documents and facilitate the processes of issuance/renewal of ID cards for Dexis Staff Members.

• Performs a variety of routine assignments as appropriate to the position; may operate a personal computer to draft basic correspondence, enter data, and print letters, labels, reports, and/or other materials; types and mails form letters.

•  Scan, Copy and/or duplicates materials as requested; may oversee day-to-day operation of copy machine; may prepare and transmit facsimiles for the unit.

• Establishes, maintains, processes, and/or updates files, records, and/or other documents.

• May perform specialized services of a routine clerical/administrative nature in strict accordance with established procedural guidelines, as appropriate to the position.

• May schedule or assist in scheduling appointments, meetings, and/or conferences, as appropriate to the position.

• May order, stock, and distribute office supplies.

• May run various routine errands, as required, for the unit/department.

• Performs miscellaneous job-related duties as assigned

Job Requirements

Education and Experience Requirements

• BA/MA degree (fresh graduate) in Human Resources Management/Business Administration, Finance or alternatively an equivalent combination of relevant social science field of study.

• High level of computer literacy is required particularly good knowledge of MS Office

• Good communication skills, drive for results, flexibility, efficiency, respect for diversity

• Ability to work effectively under stressful conditions and within a team of colleagues from varied cultures and professional backgrounds, 

Languages

• Good spoken and written English

• Amharic and other Dexis working languages

Competencies

• Accountability – takes responsibility for action and manages constructive criticism

• Client Orientation – works effectively well with client and stakeholders

• Continuous Learning – promotes continuous learning for self and others

• Communication – listens and communicates clearly, adapting delivery to the audience

• Creativity and Initiative – actively seeks new ways of improving programmes or services

• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identifies ways and implements actions to improve performance of self and others.

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.

• Technological Awareness - displays awareness of relevant technological solutions;

• Resource Mobilization - works with internal and external stakeholders to meet resource needs of DEXIS.

Other

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

• Only Ethiopian national candidates can apply for the position. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting distance, and work permit, as applicable.

How to Apply

Interested and qualified applicants can apply through THISLINK