About CRS

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding. 

For nearly 60 years, CRS has taken the lead in responding to natural and man-made disasters affecting Ethiopia's most vulnerable communities. Moving beyond emergency response, CRS' disaster mitigation and recovery projects in drought and flood-prone areas have rebuilt individual and community assets through non-food aid in the form of agriculture, livestock, health, nutrition, and water and sanitation assistance. CRS's humanitarian work in Ethiopia also provides livelihoods support to farmers and entrepreneurs, promotes gender equality, mobilizes for immunization and mitigates the impact of HIV.

As part of CRS family, you will join the more than 5000 strong and vibrant individuals working globally to accomplish the mission of CRS. CRS/Ethiopia invites you, the qualified candidate, to apply for the following position.  

Position Title:                 Project Assistant

Required Number:        One

Department:                  Programs

Duty Station:                  CRS Ethiopia/Addis Ababa

Employment Term:       Indefinite period

Reports To:                     Administrative Officer - Programs

Application Deadline:   September 17, 2022

Job Summary

You will provide service in the day-to-day delivery of responsive, effective and efficient project administrative activities in support of the Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable. You will provide consistent and high-quality service and contribute to the proper stewardship of project resources to help ensure operational effectiveness in support of high-quality programming.

Job Responsibilities:

• Facilitate communication with all members of the project team, relevant staff in other departments/teams and external stakeholders as relevant. Send/receive and distribute all incoming and outgoing mail/faxes/letters/documents.

• Assists Pos and PMs in carrying out project’s financial managements, including liquidations and advances in the form of tracking sheets.

• Provide support to the program team by collecting, photocopying and distributing letters, reports etc. and makes sure all official letters/requests/ are stamped with date.

• Prepare transactional documents in support of project operations processes and support and facilitate coordination of transaction processing (e.g., payment requests, travel authorizations, travel advances, etc.).

• Support travel and logistics arrangements for staff and visitors. Schedule and coordinate appointments. Provide logistical and communication support to event planning activities.

• Support implementation of property management processes, such as property receipt and distribution, property labeling, physical counts, etc.

• Assisting the program team by filling in the insight system for all good to be purchased, services and project advance requests.

• Receiving purchase orders for payment request process coordinating with supply chain team.

• Support the program team by arranging Hotel Accommodation and Ticket booking in collaboration with other admin assistants.

• Coordinates field trips by program staff to partner’s project areas in collaboration with Pos and PMs.

• Supports POs and PMs in organizing workshops/training including undertaking all logistics and managing associated finances. 

Job Requirements

Typical Background, Experience & Requirements:

Education and Experience

· Completion of 1st Degree or Completion of College Diploma (Social or Natural Science)

· 2 years for 1st Degree or 6 years for College Diploma

· Experience working in an office environment in a clerical or administrative role. Experience with a local or international NGO a plus.

· Experience with typing/word processing, data entry into online databases and forms, and working with various office equipment.

· Experience in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems. Proficient in Word.

Personal Skills

· Good time management skills with ability to work on multiple tasks

· Strong customer service orientation with good communication and interpersonal skills

· Proactive, resourceful, solutions oriented and results-oriented

Required/Desired Foreign Language

Travel Required (include percentage of required travel, if applicable)

Key Working Relationships:

Supervisory: None

Internal:

External: 

Agency-wide Competencies (for all CRS Staff):

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Integrity

• Continuous Improvement & Innovation

• Builds Relationships

• Develops Talent

• Strategic Mindset

• Accountability & Stewardship 

Disclaimer:  This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

How to Apply

You should fill the application form through this link: https://form.jotform.com/222474272953561 and attach your up-to-date CV on/before the application deadline September 17, 2022.

You will be contacted only if selected for written exam/interview. Phone solicitations will not be accepted. These job opportunities are open to Ethiopian nationals only.

CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. 

** Qualified women & persons with disability are highly encouraged to apply**