RE-ANNOUNCEMENT

For

Purchaser

Country Office: Ethiopia

Work Base: Wollega _ Gimbi

Availability: As Soon As Possible

Salary Scale: EMS05 Level 1 

Insurance - (Life, Group Personal Accident and Medical Insurances are covered upon the organization policies).

Seniority Allowance – paid depending up the years of service.

Female candidates are highly encouraged to apply for this position.

About Action Against Hunger

Action Against Hunger-USA is a global humanitarian organization that takes decisive action against the causes and effects of hunger. We save the lives of malnourished children and we enable entire communities to be free from hunger. With more than 8,000 staff in over 50 countries, our programs reached 17 million people in 2019.

About the Country Program in Ethiopia

 Action Against Hunger has been operational in Ethiopia since 1984 responding to both chronic and acute needs through a multi-sectoral strategy where nutrition, Food Security and Livelihoods, WASH, and Mental Health and Psychosocial Support activities are integrated to have a meaningful impact on people’s resilience. Action Against Hunger currently operates in 5 different regions (Oromia, Somali, Amhara, Benishangul Gumuz, and Gambella) with a portfolio of 20m USD/year of emergency, resilience building, research, and innovation programs. We have a country team of around 600 staff in 17 regional and satellite offices. Our main donors in Ethiopia in 2020/2021 are BHA, ECHO, Europaid, UNHCR, UNICEF, GFFO, BPRM, SIDA, EHF, WFP, CIAA, and others.

I.  Summary of position

• Under direct supervision of the Base Logistician, ensure the base’s entire purchases ordered.

The Purchaser’s Role’s purpose, engagement and deliveries are:

Purpose (The substantive focus of the job encompassing scope, depth and difficulty of work both conceptual and applied)

 Objective 1: Centralize and process the orders:

Activities:

•  Receive the validated orders from the programs/Base Logistician

•  Deal with the orders following AAH procedures ;

•   Prepare the necessary documents : Release Orders (RO) or Purchase Orders (PO) and have them approved by the concerned manager

•  Purchase the articles ordered while respecting AAH’s logistic procedures ;

•  Inform the person requesting goods of the progress of the treatment of her/his order ;

•  Organize and follow the delivery ;

•  Keep the “Order Follow-up” up to date and send it to the bases twice a month;

•  Process all purchases through LINK, follow procedures & steps upload required documents on the system.

•  Keep the archiving of Internal Order Forms, Release orders, Purchase Orders, Delivery Orders, quotations, and contracts up to date.

 Objective 2: Manage the supplier data: 

Activities:

• Up-date the price catalogue on a monthly bases;

• Carry out performance review for suppliers

Engagement: (The focus of interaction both internally and externally needed to deliver a service seek collaboration and build effective partnerships)

Objective 3: Follow the payment of suppliers

Activities:

• Collect and check the invoices ;

•  Participate in the payment of the suppliers when required

•   Transfer the approved invoices to the accounts for payment of suppliers.

•   Settle the cash advances with Administration as per rules

 Delivery: (The focus on the execution of the work and the role on the team for supporting business/operational functions in terms of timeliness and quality)

 Objective 4: Reporting

Activities:

•   Do a monthly Order purchase report and follow up for bases.

• Produce and distribute PFU with order status on a weekly & monthly bases

•  Provide necessary input & participate in the preparation of the monthly logistics report

II.   Supervisory Responsibilities

•   N/A

III.   Gender Equality Commitments  

• Foster an environment that supports values of women and men, and equal access to information.

• Provide a work environment where women and men must be evaluated and promoted based on their skills and performance.

• Respect beneficiaries’ women, men, children (boys and girls) regardless of gender, sex orientation, disability, religion. Race, color, ancestry, national origin, age, or marital status. 

• Value and respect all cultures. 

IV. Fiscal Responsibility

N/A

V.  Physical Demands

• While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with many interruptions. Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.

•  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Any Procurement requests should be raised by using the link software.

VI.  Working Conditions, Travel and Environment

• The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends as required.

• Must be able to travel as required for standard domestic and international business purposes. While performing the duties of this job in the field, the employee may be exposed to precarious settings under high security risks and/or very basic living conditions and outside weather conditions, as well as to infectious diseases. 

Job Requirements

I.  Required Qualifications and Professional Experience

• Minimum of University Diploma in purchasing/procurement/logistics or supply chain management

•  Minimum 2 years of relevant work experience with University Degree & 4 years with University Diploma

II.   Required Skills & Competencies

•   Computer knowledge (Word and Excel)

•  Negotiating capacity

•   Rigor

 How to Apply

If you are interested, please send your application composed of none returnable CV, a Covering Letter with “ Purchaser-Wollega-Gimbi” written in the subject line, and three references, applicants to the following addresses: 

Through THISLINK

 Deadline: Thursday 15 September 2022

 NB: Only shortlisted applicants will be communicated and the selection process includes a technical test and an interview.