We are here for our neighbors in need, who are suffering in this broken world.

ZOA, as an international NGO, supports people who have lost everything due to armed conflict or natural disaster. Together, we can come to their aid in emergencies and remain faithful to communities as they recover – providing new opportunities for them to help themselves again. The work of ZOA is coordinated from the Netherlands. We are active in multiple countries in Africa, South America, the Middle East Region, and Asia. We work with approximately 900 employees worldwide and with (local) partners. We invite you to join our team of committed colleagues.                                

ZOA is looking for a

Field Finance Coordinator

ZOA’s programme in Ethiopia

ZOA works in several regions in Ethiopia: Gambella Regional State (field office in  Gambella Town), Somali Regional State (field office in Dolo Ado and Melkadida refugee camp), Tigray Regional State (field office in Shire and Mekelle), Oromia Regional State (field office in Harar), Amhara and Addis Ababa. In Ethiopia, ZOA works with Internally Displaced People (IDPs), host populations, persons with disabilities, returnees, and a large population of refugees who fled a combination of violence and drought in Somalia, South Sudan and Eritrea. 

What we offer

ZOA offers a challenging position with a lot of responsibilities. We offer good benefits and remuneration which suits the NGO sector (including, but not limited to: medical, accident and life insurances, provident fund, training options). 

Your challenge 

Field Finance Coordinator is responsible to supervise the daily operation of field finance department. He/she will also ensure internal financial controls are fully implemented; weekly and monthly reports on advance, cash flow, payroll rosters, regular financial reports are timely submitted to program office and Country office. He/she will also be responsible for maintaining all financial and administrative records according to accounting standards and ZOA practices.  S/he will proactively work with ZOA colleagues on key issues and opportunities and find and implement solutions at Gambella Program Office level.

Field Finance Coordinator will be line managed by the Area Manager and technically assisted by ZOA Ethiopia’s Head of Finance department. The post holder will be expected to undertake frequent travel to all project intervention locations.

ESSENTIAL RESPONSIBILITIES AND DUTIES:

Your main tasks and responsibilities include, but are not limited to:

• Provide regular technical supervision to Finance Officer and Finance Assistants in ZOA Gambella to ensure that all ZOA financial systems are being properly utilized;

• Make sure quarterly cash projections are compiled, properly reviewed,  and sent to country office timely; and ensure requested amount is transferred to ZOA Gambella Program office account.

• Properly review all procurement documents before submission to Area Manager and country office for final approval signature.

• Supervises, organizes and coordinates work of field finance departments and staff.

• Provides clearances for staff for final payment.

• Ensures that work of field finance department is in full compliance to ZOA financial and administrative policies and procedures, donors’ rules and regulations and Government of Ethiopia requirements.

• Ensure weekly cash counts are conducted regularly with involvement of concerned staff from Program Office; and documents are well filled.

• Ensure weekly ZOA Gambella Program office’s financial transactions are uploaded in ERP and closed always on Friday.

• Properly review project documents and ensures that expenses are allocated correctly.

• Ensure softcopy version of all financial documents is kept and properly filled before sending hardcopy of financial documents to country office.

• Reviews monthly financial reports before sending to country office for final review and record.

• Review and check staff monthly salary payroll roster before sending to ZOA country office for payment

• Assists in audit schedule preparation and audit queries from Internal Audit department in Country and external audit.

• Ensures that work of felid finance department complies with internal controls and internal audit requirements.

• Assist Country office on opening and changing for signatories of existent and new bank accounts.

• Provide orientation for new finance staff in country offices on ZOA policies and systems;

•  Other relevant tasks assigned by supervisor. 

Your Total Rewards package at ZOA

1.    Compensation

Competitive salaries and financial security - we know how important these are to you and your family.

• Salaries that match the local market and we pay you in EUR.

• Annual salary review based on the cost of living in your location/Ethiopia.

• Annual Salary increase based on annual performance review

2.     Allowances

• Transportation allowance:  ETB 1,500 for our programme field office staff, & ETB 2,000 for our country office staff per month.

• Airtime Allowance: We provide data and airtime to enable you to conduct your work outside of the office.

• we provide a closed user group so you can speak to your colleagues at no cost.

• Food Allowance: we provide lunch daily at our offices, ZOA pays 600 ETB per month and staff contribute 400 ETB per month.

• Severance payment: one month’s salary for an extra service year.

• Hardship Allowance: If you are working in identified places as a remote and hazardous by the government, you will be entitled 20-40% additional allowances of their basic salary. Therefore, we provide 40% hardship allowance to ZOA employees working in Gambella, Dollo Ado and Shire field offices.

• Transfer Allowance: We provide transfer allowance of 10,000 ETB If, in case of you permanently shift or transfer to a new programme area.

3.     Paid Leave

We recognize you have priorities outside of work.

• Our flexible paid time off package gives you the flexibility you need.

  • Annual Leave: 20 days of annual leave in addition to public holidays, and you are also granted one extra day for each extra full year.

  •  Enhanced Maternity Leave provision, 4 months

  • Paternity Leave 5 working days.

  • Rest and Recuperation (R&R): We provide you 5 working days for every consecutive 12 weeks of work R&R leave to unaccompanied staff who work away from their permanent place of residence to spend time with their family. Therefore, ZOA provides R&R leave for its employees who work in the program offices in Somali, Gambela, and Tigray regions.

  4.    Insurance

   Provident Fund  + Pension: : 32% (22% from ZOA and 10% from You.

   Life insurance  

  Medical Insurance: We also covers your dependents, and your medical expenditures are covered by ZOA up to 100% of each invoice, up to a defined maximum refunded amount of Br 200,000 ETB  per annum.

   5.    Wellness

   We care about your health and wellbeing. We offer a comprehensive health package and initiatives to support your wellbeing.

• Covid-19:  free vaccination and PCR test

• We have established a social committee in every region.

Learning & Development

• Professional development programme and support with funding for a relevant qualification.

• Study/exam leaves

• Training and coaching   module

Job Requirements

Educational Qualification and Experience

• Masters/Bachelor Degree in Economics, Accounting or relevant field.

• 5 years related financial management and/or accounting experience in humanitarian setting. Work experience in similar position is preferred.

• UN, GIZ, EU and foundation funded grants financial and administrative management experience preferred;

• Strong command of written and spoken English required;

• Ability to work independently, under tight deadlines and pressure.

• Solid team management experience

• Excellent communication and interpersonal skills

• Must be organized  and possess the ability to multi task 

VALUES:

 Accountability

• Holds self-accountable for making decisions, managing resources efficiently, achieving results in line with ZOA core values;

• Good knowledge of CHS and capacitate partners to work in adherence to CHS;

• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved;

• Creates a managerial environment in-country to lead, enable and maintain our culture of child safeguarding.

Ambition

• Sets ambitious and challenging goals for self;

• Widely shares personal vision for ZOA, engages and motivates others;

Future oriented, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with own team, colleagues, members, donors and partners;

• Values diversity, sees it as a source of competitive strength;

• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions;

• Willing to take calculated risks.

Integrity

• Honest, encourages openness and transparency;

• Always acts in the best interests of children.

How to Apply

ZOA operates with an equal opportunities policy and is committed to diversity in the workplace. Qualified women and men, people of all nationalities, and cultural backgrounds, and candidates with disabilities are welcome to apply.

 If you are interested in this position, please apply directly via THISLINK

CV’s of no more than 3 pages in length are appreciated.

Please provide at least 3 references related to your previous employment listed in the application. References of previous positions held should not be older than five years.

Only selected candidates will be contacted and invited to participate in the process of recruitment. It is our aim to inform all other candidates of their status in the recruitment process within 4 weeks after the vacancy has closed. An assessment may be part of the recruitment procedure. Documents that do not match the profile above will not be considered. Internal candidates will have priority, in case of similar results.

Please note that, as part of its recruitment process, ZOA carries out background and reference checks for all candidates. As ZOA participates in the Inter-Agency Misconduct Disclosure Scheme, all reference checks include a written questionnaire: the “Statement of Conduct”, which will be sent to past employers regarding Misconduct (such as sexual exploitation, abuse or harassment). 

"Women are highly encouraged to apply for the position"

Also we reserve the right to stop accepting applications before the end date if we find a suitable candidate.