Mary Joy Ethiopia is a nonprofit development oriented organization serves the community for the past 28+ years dedicated to improving the lives of vulnerable communities by advancing and implementing integrated development program focuses on livelihood enhancement, education and heath with cross cutting issues of children empowerment, environmental protection, Adolescent and Youth Sexual Reproductive Health and HIV/AIDS and inclusiveness.  For the USAID funded project, Family Focused HIV Prevention Care and Treatment Services in SNNPR, Sidama and South West Regions, Mary Joy Ethiopia needs to hire a Finance and Administration Head based in Addis Ababa.

JOB SUMMARY:

The  Finance and Administration Head is responsible for managing all financial activities contributing to the achievement of MJE’s overall objectives. She/he assists in developing cost and budgetary control systems throughout the Organization. She/he is also responsible for maintaining accurate and complete record in accordance with International Public Sector Accounting Standards (IPSAS), MJE Accounting and Financial Policies and Procedures, and the Charities and Societies Law. 

Specific Duties And Responsibilities:

Job Responsibility #1:  Financial Planning and Management:

• Plans, organizes, directs, co-ordinates and controls the day-to-day functions of the Unit;

• Ensure that the deposits of collections and disbursement of funds are made timely and in accordance with recognized practices as stated in the financial/accounting policy and procedure manual:

• Prepare and review annual budget and analyze variance in the budget along with narrative description of budgetary implementation;

• Analyse financial statement and advises the DED on its implication together with possible course of action;

• Consolidate financial statements and timely provide accounting information to external auditors;

• Ensure that financial reports are sent to donor’s timely and accurately;

• Participates in budget preparation and consolidates accounts for the secretariat according to the project plan in collaboration with other departments of the Organization;

• Manages the day to day recording, coding, and analyzing of financial transactions of MJE;

• Verifies vouchers, banking transactions, correspondences and other financial documents;

• Manages donors’ funds as per terms and conditions of grant;

• Ensures compliance to donors requirement pertaining to budget utilization, cash management, recording and reporting, and maintenance of proper documentation;

• Assists in improving the finance system and working standards of the Organization;

• Checks and ascertains the accuracy and validity of invoices/documents submitted for payment; records invoices and arranges payments;

• Ascertains that payment are made according to agreement and from the appropriate fund within the grant period;

• Checks the replenishment of  the petty cash fund and arranges disbursements;

• Ensures that required documentation and authorization is present to effect payment;

• Ensures the timely settlement of MJE obligations (taxes, provident fund etc);

• Monitors operating/ administrative expenses;

• Supervises the preparation of monthly bank reconciliation statements;

• Arranges and follows-up change of cheque signatories;

Job Responsibility #2: Financial Control and Reporting 

• Designs and uses sound internal financial control system to safe guard assets, records and documents of the Organization;

• Adheres to the finance policy in implementing and maintaining accounting systems, procedures and methods for recording, valuing, depreciating and controlling the Organization’s fixed assets & store;

• Prepares periodic financial reports to donors, government and other entities in respect to both contractual and legal requirements;

• Follows up the submission of timely financial reports and grants monitoring activities;

• Cooperates with the external auditors during their audit work;

• Supports and work with concerned units to increase income generated from internal and external sources;

• Ensures the communication of finance policies and procedures within the Organization, and with other stakeholders;

• Follows up the closing of the accounts monthly and facilitates year-end financial closing activities;

Job Responsibility #3: Staff Management

• Participates in the recruitment, selection & promotion of employees to be assigned in Finance unit;

• Advise and assist management in matters related to administrative, human resource development and financial services;

• Supervises, leads, guides, supports and manager performance staff responsible to her/him. 

• Fills out performance appraisal of subordinates;

Job Responsibility #4: Other

• Performs other duties as assigned by the deputy executive director.

Reports To: Deputy Executive Director 

Job Requirements

EDUCATION/TRAINING

• MA Degree in Accounting or Finance.

EXPERIENCE

• 8 years of relevant experience.

 TECHNICAL AND OTHER SKILLS

• Knowledge of managing multi-donor fund;

• Good communication and presentation skills;

• Accuracy and analytical ability;

• Well organized and ability to act in a professional and ethical manner;

• Good skills in computer and accounting software applications.

How to Apply

Interested applicants should send only resume and application letter within 7 conservative days of the announcement through Mary Joy Ethiopia in the following address CLICK HERE before/on September 19 , 2022.