KEY AREAS OF ACCOUNTABILITY

Essential duties and responsibilities

• Induction of new staffs joining the field office HRC & Other Departments

  • Staff benefit management (medical, education and leave),

  • Staff performance management process,

  • Registering new employees on HRIS, Oracle

  • Ensure that SCI policy implementations for human resource management functions at the project offices comply with legal and administrative requirements of   national and regional government requirements.

  • Ensure that effective and efficient human resource management systems and procedures are in place at the Area office and are regularly updated and implemented in line with the national policies.

  • Facilitate, organize and participate in the recruitment process of new staff and the familiarization of SCI policies and working guidelines in the form of induction to all staff of the project offices. Participate in the recruitment, selection, placement and termination (contract extension) of employees as called for and respond to staff problems.

  • Oversee the performance management system, personnel records, employee relations, as well as training and development of the staff in the field office Offices.

  • Ensure the effective and efficient use of all SCI resources mainly but not limited to human resource in order to keep costs low and ensure the security of staff.

  • Facilitate all legal issues in order to have ad hoc specialist legal advice, opinion and services and to keeping abreast of relevant statutory legislation and regulatory requirements.

  • Oversee proper implementation of staff benefits package for Field office staffs and ensure that records are maintained and updated.

  •  Coordinate and monitor registration of new employees into the HRIS system/ORACLE and ensure updating of staffing changes on the system within 3 days.

  • Provides Human Resources information for management and staff based on data analysis and interpretations.

  • Maintain confidentiality in respect of all staff records whether manual or computer maintained. Coordinate submission of required HR information to CO HRIS Coordinator on regular basis and when requested.

  • Liaise with managers and employees and ensure online submission of timesheet as per the standard set timeline.

  • Respond sensitively and professionally to the children, young people and families who work with SCI Ethiopia.

  • Administer area office level benefits including insurance coverage, cliaims, change reporting and responds to questions from providers and employees

  • Administer undertakings related to compensation, performance, and employee benefits

  • Administer the development and implementation of records management procedure intended to standardize filing, protecting, and retrieving records, reports, and other information contained on paper

  • Comply with all relevant Save the Children policies and procedures

  • Assistant the PM and Coordinator in site-level recruitment processes and ensure that relevant staffing structures in all operations departments are in place and are reflective of appropriate gender balance.

  • Support the HR coordinator to promote professional development by identifying training and capacity building opportunities and ensure protection staff are well versed in SCI code of conduct, accountability, and prevention of sexual exploitation and abuse.

  • Support the program Managers, to ensure staff objectives are set and that evaluations and performance reviews are conducted on a regular basis including Provision period.

  • Ensuring that all staffs personal file contains necessary information, ensure that employment letter, and other staffs related letters ( contract extension, transfer, promotion, salary adjustment, etc) are properly signed by staff;

  • Ensures proper implementation of policies and procedures in relation to Human Resource Management

  • Ensuring that all staffs acknowledgement certificate on Child safeguarding, safety & security & rest of Core polices is read & signed & documented in each personal files.

  • Provide induction for all newly recruited staffs

  • Make sure that staffs leave balance is properly recorded on soft and hard copy

Job Requirements

QUALIFICATIONS AND EXPERIENCE

Required Qualifications:

• Education: A minimum of BA degree in HRM, Management, Business administration, Public Administration or Related field of studies.

Required Experience:

• Four years of relevant progressive experience out of which three years’ direct in Human Resource Management, Administration in INGO’s.

• Minimum of 4 years’ experience of in management of HR, in the NGO environment, including significant field operations experience

• Reasonable level of proficiency to read, write and communicate in English and Afan Oromo (essential)

• Qualified Female applicants are highly encouraged to apply

• Broad understanding programs management and operations

• Ability to work independently and take personal initiative

• Strong supervisory management skill

• Strong interpersonal skills

• Excellent computer software skills

• Fluency in English, both verbal and written, required

• Knowledge of Local language (Afan Oromo is mandatory)

• Qualified female candidates are highly encouraged to apply.

• Commitment to Save the Children values.

How to Apply

Interested applicants who meet the MINIMUM requirements should apply using the below link: THIS LINK

Application Information:

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. A copy of the full role profile can be found at http://www.savethechildren.net/careers

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.