Office Manager

GIZ- Internal/External Vacancy Announcement ‘#156/2022’

Strengthening IGAD Migration Policy Implementation (SIMPI)

On behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ), the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) implements the programme “Strengthening IGAD Migration Policy Implementation” (SIMPI). The programme supports IGAD to perform its tasks in the areas of migration and displacement more effectively and has offices in Addis Ababa, Moyale and Djibouti.

Strengthening IGAD Migration Policy Implementation (SIMPI) seeks a qualified candidate for the position of Office Manager for a temporary period of six months to cover a maternity leave. 

Contract Duration:        6 months

Responsibilities and Duties

• In consultation with the program administration and finance coordinator, organizes the general logistics of meetings, workshops, trainings, and other events:

• Facilitating Logistics of travel of participants; making hotel reservations, preparation of printing materials; handouts, badges,

• Preparation and organization of presentation equipment such as pin boards, flipchart, projectors, and any other equipment needed or requested by technically responsible staff.

• Organizes transport of participant, trainers during the workshop and events. 

• Organization and proper documentation of events such as Participant’s registration sheets, event’s photographs etc. 

• In coordination with event manager facilitating the services   

• Documents service requests and enquiries in relation to workshops and training. 

• Supports GIZ standardisation process in the organisation of training with the preparation 

•  of checklists. 

• Preparation and translation of general correspondence, response letters and memos in English and Amharic in relation to workshops, trainings, and other events. 

• Ensures smooth running of all logistical issues during an event having preliminary checks of sign boards and other necessary equipment. 

• Handling of Project Petty cash and Cheques  

• Recording of daily transaction on WINPACCS and preparing the payment vouchers (Both cash and bank)  

• Reporting VAT and WHT to county office every month  

• Recording the fuel consumption on FMS system  

• Purchasing of Items and Preparing Budgets  

• Serving guests, answering telephone calls 

• Works according to GIZ rules and regulations especially in respect to procurement procedures, thresholds, and filling, treats information confidentially, specifically in the areas of personnel and finance.  

• Performs other duties and tasks given by Administration and finance coordinator. 

Job Requirements

Required qualifications, competencies, and experience

• BA in accounting, project management, and related fields

• A good understanding of GIZ regulations is an advantage

• Good command of the English language 

How to Apply

Application procedure:

Interested and qualified candidates shall submit their motivation letter along with their recent CV via CLICK HERE or Email: hreth@giz.de. 

Please make sure you mention the vacancy number and position title ‘Office Manager #156/2022 in the subject line of your email application. 

Applications without vacancy numbers in subject lines might be disqualified. 

Only short-listed candidates will be contacted.

We encourage persons with disabilities to apply for the position. In case of equal qualification, persons with disabilities will be given preference.

Applications from qualified women are encouraged.

“Please refer to our brochure to learn more about GIZ’s attractive benefit package.”