BACKGROUND INFORMATION/OBJECTIVES

Under the overall supervision of Regional Program Director, the Finance and admin assistant is responsible to handle all financial and administration matter in regional office including Maintains assigned accounts in accordance with existing Imagine1day accounting procedures, Prepare and code payment & receipt vouchers and other documents, Expenditure tracking and reporting. 

Primary Duties or Responsibilities

Financial Management

The Finance and Administration assistant ensures that the budget and financial operations are conducted in accordance with imagine1day policies and procedures.  In collaboration with staff at regional and project office and, develops and implements financial practices and procedures to deliver an effective financial management process in Imagine1day.

This includes budgets and financial planning, general accounting, accounts payable, accounts receivable, financial analysis and management reporting.  It also includes ensuring that appropriate controls and accountabilities for imagine1day financial activities exist, that they respond to management requirements and are understood by all imagine1day staff. These responsibilities are performed more specifically by:

• Coordinating the preparation of the annual Regional Office budget for Regional Controller and Regional Director approval;

• Monitoring the operational budget accounts, reviewing budget variance analysis and coordinating monthly reports of expenditure against budget;

• Coordinating the mid-year budget reallocation exercise in imagine1day,

• Managing imagine1day quarterly financial reporting obligations to Country Office, to meet the deadlines and standards required;

• Coordinating financial operations of the Regional Office to ensure that expenditure is duly authorized, that payments are made in accordance with imagine1day credit terms, and that all expenditure is captured appropriately in the accounting systems;

• Ensuring quality control over data in the financial system, through performing regular financial analytical reviews.  This includes reviewing and certifying all transactions related to treasury as well as financial worksheets for quarterly and annual reporting;

• Reviewing and approving bank reconciliations on a monthly basis;

• Approving accruals and reversals for all recipient administered projects on a monthly basis; and

• Ensuring imagine1day compliance with taxation and other routine statutory obligations in accordance with Ethiopian law.

Administration

The Finance and Administration Assistant ensures that imagine1day administration is conducted in accordance with policies and procedures, with due regard to Ethiopian law a regulation.  Administration includes such areas as: procurement and material management (purchasing, travel, courier, printing, delivery and local transportation), facilities management (accommodation, maintenance and security) and staff relocations with due reference to the donner. These responsibilities are performed more specifically by:

• Managing procurement activities and ensuring that contract management and the procurement of goods and services are in compliance with Imagine1day policies;

• Managing all facilities functions including vehicle and office maintenance and any major facilities projects;

• Ensuring that any staff relocation is carried out efficiently, including housing, schools, cars, shipping, and relevant customs clearance;

• Ensuring that the other administrative services are delivered with a high level of quality such as reception, mail, courier, transportation, security and other clerical administrative services;

• Providing input to administrative and procurement policy interpretation and review.

Duration of Employment: One year with possibility of extension 

Working hours: 40 hours a week 

Supervisor: Regional Program Director  

Job Requirements

Education:

• BA degree in Finance and Accounting and related

Experience:

• More than 4-years of relevant experience preferably in NGO.

• Basic knowledge and proficiency in the use of computer: MS Excel, Accounting Software (Quick Book Software is preferable), Word and Access.

• Knowledge of Quick books is an added advantage.

• Ability to speak Amharic and good command of the English language. 

Other Requirements:

• Integrity, honesty and reliability, willingness to work extra hours, Self-driven, committed team-players of high ethical standards with good interpersonal and communication skills. 

How to Apply

To apply, please submit a CV and motivation letter to: dmessay@imagine1day.org and kshanka@imagine1day.org before 30th September 2022 at 6 PM. Only successful candidates will be contacted.

use "Finance and Admin Officer" as a subject of your email.