SUMMARY

The Administration Assistant ensure that the budget of the PM-ERM project is managed as per the donors and government regulations and policies.  The job holder also manages petty cash fund and facilitate administrative issuers for the effective implementation of the project.

DUTIES/RESPONSIBILITIES

• Ensure that project expednitures at field level is managed in accordance with ChildFund’s, the donors and government regulations and policies.

• Ensure the inventory of grant funded fixed assets is accurate and updated annually.

• Implement systems, procedures and guidelines for effective grant funds management and tracking.

• Request budget transfer to the field for timely project activities

• implementation.

• Make field level payments durining trainings and other activities

• Manage petty cash fund of the project in accordance with ChildFund Ethiopia petty cash management procedure and policy.    

• Facilitate administrative issues for project staffs and ensure effective and efficient implementation of the project.

• Ensure that logistics and supplies needed for the project is available on time and managed accordingly.

• Ensure timesheets of all field staff are captured and submitted to project coordinator.

• Establish proper filing system that can provide easy access to information and proper documentation of all documents and correspondence.

• Identify and analyze transport requirements of the project  staff and develop vehicle plans for fuel in line with log sheet.

• Ensure vehicles availability when needed for the project team and facilitate early departure the team to the field.

• Oversee cost of fuel for the project to ensure appropriate use of donor funds.

• Coordinate with country office Snr. Emergency Program Specilist, and Administration and finance staff to ensure timely, effective and accurate procurement takes place for the project.

• Ensure that supplies and equipment tracking procedures are in place so that supplies and equipment can be tracked

• Prepare and deliver timely and regular reports to Snr. project coordinator as per finance, admin and logistic rules and regulations.

Report to: Snr.Project Coordinator-  PM-ERM
Department: Program & Sponsorhsip
Reporting Relationship: Project Finance Officer, PM-ERM Woreda Project Officers
Job Grade: 4

Job Requirements

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Comprehensive knowledge of the different elements of supply chain management in humanitarian work;

• Knowledge of commodity management systems (warehousing, tracking, etc.);

• Ability to develop work plans and operational budgets;

• Computer skills (Word processing, database management);

• Experience in emergency and an INGO is advantageous

MINIMUM EDUCATION AND EXPEIRENCE

• B.A degree in Accounting/ Finance or Management with two  years relevant experience

How to Apply

Interested and qualified applicants can apply through CLICK HERE