Job description: - We are looking for an Executive Secretary who will be responsible for performing various office tasks related to the organization and communicating with different stakeholders.

Responsibility

• Scheduling and arranging important meetings and conferences whenever required;

• Receiving and screening phone calls and redirecting them when appropriate;

• Planning and organizing meetings with the clients and attaining overseas conference calls;

• Giving presentations to the superiors about the working procedures, revenue generated expenses, human resource management, etc.;

• Preparing and maintaining the data shared between the departments and recording the information accordingly;

• Attending events and meetings on behalf of the managers and later briefing them about the same and recording it minutes;

• Handle confidential documents and ensure they remain secure;

• Maintain electronic and paper records and ensure information is organized and easily accessible;

• Ensure timely execution of emails, letters & faxes messaged;

• Respond to inquiries and resolve problems to level the work environment;

• Assists in the preparation and editing of proposals, reports, and other documents produced by the office;

• Ensuring that the organization’s policies, rules, and regulations are followed properly;

• Liaise with company clients, suppliers and vendors;

• Draft routine correspondences and respond to routine and administrative issues;

• Assist the General Manager in all Administrative tasks;

• Other tasks assigned by your immediate supervisor.

Academic qualification

·       Bachelor’s degree in Business administration, Management, SSOM or related fields.

Skills & Abilities

• Excellent verbal and written communication skills;

• Proficient in MS Office;

• In-depth knowledge of office management;

• Excellent organizational and time-management skills;

• Outstanding communication and negotiation abilities;

• Self-motivated and result-oriented;

• Trustworthy, Integrity, honesty, and confidence.

Years of experience: 4+ years of experience, and with 2 years in an executive role.

Salary: Negotiable

Working Station: Addis Ababa

Number of Required Positions: 1 (One)

How to apply

Submission: Interested applicants fulfilling the above requirements can submit their CV and copy of their credentials through our email address job@sariaconsult.com

Note:-  don’t forget to write the position you are applying for in the subject line when you send your CV.