I.         Background on ACTED

ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context.

ACTED is looking for professionally confident, self-motivated, experienced and committed team player to fill Project Coordinator position in Addis Ababa, Ethiopia. 

Duties and Responsibilities

Project Implementation Follow-up

Project Planning

• Ensure timely organization of project kick-off and close-out meetings

• Ensure that all projects have an implementation strategy and work plan

• Together with Consortium Coordinators, Area Coordinators and Project Managers, plan the various stages of project implementation and set direction by prioritizing and organizing activities and resources to achieve project objectives

Project Implementation Follow-up

• Oversee the implementation of projects ensuring that technical requirements and quality standards are considered and respected during project implementation

• Anticipate and mitigate risks and implementation delays and provide ad-hoc support to project implementation through trouble shooting and eliminating blocking points

• Monitor output achievement, cash burn rates and ensure a timely completion of projects through review of PMFs, BFUs and project reports

• Ensure that contractual obligations are met in terms of project deliverables

Project Quality Control

• Ensure the application of a practical field based M&E system/plan for each project

• Conduct frequent field visits to project sites to assess activities and ensure efficient use of resources

• Advise Consortium Coordinators, Area Coordinators and Project Managers to adapt projects according to monitoring and evaluation findings

• Advise on and assist with project reviews conducted by AMEU

• Together with the AMEU team, ensure capitalisation of best practices and lessons learnt for projects in the area of operations

Implementing Partners

• Support the Consortium Coordinators and Project Managers to regularly review partnerships with implementing partners and ensure that any issues or disputes are resolved in a timely manner.

• Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with ACTED and donor requirements

• Lead review meetings with partners, with particular attention given to the relationship aspects of partnership collaboration

External Relations

• Establish, maintain, and improve active and regular working relationships with local authorities and where necessary non-state actors and obtain required authorizations and buy-in for ACTED’s activities

• Support, facilitate or undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project implementation

• Ensure that at all times contact with beneficiaries is conducted in a sensitive and respectful manner

2. Administrative and Operational Management of Project Implementation

Finance

• Review the project BFU(s) to avoid under/over spending

• Ensure accurate budget forecasting and expense planning

Logistics

• Contribute to the development of project procurement plans

• Contribute to quality checks and procurement committees to finalise suppliers’ selection according to applicable scenario

• Ensure timely procurement and adherence to rules of origin and nationality

Administration/RH

• Participate in the transparent and timely recruitment of project staff (developing organigrams, ToRs, elaborating recruitment tests)

• Proactively support Project Managers and Area Coordinators to adapt the project staffing structure to needs and funding

• Ensure regular performance appraisal and career management of project teams

• Ensure a positive working environment and good team dynamics

• Manage interpersonal conflicts

• Ensure capacity building among project staff

Transparency/Compliance

• Ensure project records and documents (FLAT files, beneficiary lists, donation certificates, attendance sheets etc.) are adequately prepared, compiled and filed according to ACTED procedures

• Ensure staff awareness and respect of ACTED’s code of conduct and FLATS procedures

Security

• Together with the Security focal points, assess risks in the areas of project implementation and develop context specific MOSS and SOPs

• Ensure that project teams are aware of security threats and follow ACTED security policies, MOSS and SOPs accordingly

Implementing Partners

• Support the FLATS team, Consortium Coordinators and Project Managers to ensure adherence to ACTED’s policies and procedure, arranging training and induction as required

• Ensure that all budgetary issues between ACTED and partners are addressed and that mutually beneficial solutions are agreed upon in a timely manner

• In collaboration with the FLATS team, review due diligence of partners or conduct new due diligence and develop appropriate time bound organizational development workplans

• Oversee the development of capacity building framework and action plans with full participation of partners

• Ensure partners provide all project documents required by ACTED

Job Requirements

Expected skills and qualifications

• Master's Degree in Development Studies, International Development, sociology or in a related field

• Minimum 6 years of experience in international NGO; ideally in humanitarian assistance to refugees or IDPs, CCCM, Shelter, CASH.

• Experience in working with national partners, local/government authorities, and UN organizations.

• Self-motivated with a willingness to take initiative and solve complex problems. Capability to negotiate with and influence others

• Proven capabilities in leadership and management required

• Proficiency in English language, both written and spoken. Knowledge of Amharic is an advantage.

• Goal oriented with a high level of energy, enthusiasm, and dedication to the vision and goals of the organization.

• Proven ability to work creatively and independently both in the field and in the office

• Flexibility and ability to multi-task under pressure and Ability to work well in unstable and frequently changing security environments

• Willingness to work and live in often remote areas under basic conditions·       Ability to prepare and write official reports.

• High degree of responsibility and ownership of work

• Proficiency in Microsoft Office 

How to Apply

Submit your applications accompanied by detailed CV and cover letter (with the cover letter on the first page, and the CV starting on the second page), at least 3 work related referees and contacts as a single document via email: ethiopia.jobs@acted.org

N.B: Use “Project Coordinator – Addis Ababa, Ethiopia” as the subject line of your email. Please do not attach any other documents while sending your applications, if required they will be requested at a later stage. Please do not attach any other documents while sending your applications, if required they will be requested at a later stage. Please note that only the shortlisted candidates will be contacted.

ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further, ACTED has not retained any agent in connection with recruitments.

ACTED is committed to protecting beneficiaries within our programmes from exploitation and abuse and any kind of misconduct. ACTED has specific policies, including PSEA and Child Protection, which outlines the expected behaviour and the responsibility of all staff, beneficiaries, consultants and other stakeholders and has zero tolerance towards misconducts. Any candidate offered a job with ACTED will be expected to sign ACTED’s organizational Policies and Code of Conduct as an annex to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.

ACTED is an Equal Opportunity Employer