Canadian Physicians for Aid and Relief (CPAR) has been working in Ethiopia since 1984. Its initial intervention was predominantly focused on famine relief through the provision of emergency health service assistance to people affected by famine. Currently, CPAR is moved from a humanitarian program to a development program, and is working with a vision of Stronger Health System in Africa.

CPAR Ethiopia is striving to contribute its share for the building of an inclusive and resilient health systems that responds to the sexual reproductive health needs and rights of vulnerable communities. To this end, it has entered into partnership with Global Affairs Canada (GAC) to implement a 4 years’ project entitled “Enhancing Sexual Reproductive Health and Rights for Women and Adolescents” (ESWA). This position is primarily expected to provide administrative support for the successful implementation of the ESWA project.

Brief Description

The Administrative Assistance is required to handle general office tasks and administrative duties of the organization to ensure smooth delivery of the projects/programs. 

Main Responsibilities:

• Be responsible for incoming and outgoing telephone calls and emails, and in general the reception operation

• Manage schedules and play lead role in organizing of events including virtual meetings. This includes handling logistic arrangements (facilitate work permit, flight, hotel and vehicle reservations to staff, volunteers, visitors and partners)

• Support procurement process and manage supplies. This includes making sure that all properties and consumables are properly stored and maintained as per the CPAR guideline for procurement and store management

• Manage office equipment and infrastructure to ensure a well-running office

• Handle office expenses and petty cash of office under the approval of the Country Manager or Administration and finance manager

• Update the HR filling system and manage filing the office documents for both hard and electronic copies.

• Support in monitoring and recording of staff time sheet and leave requests

• Serve as focal point and technical resource for the HR computerized system, and liaison with IT on system requirements, design and improvements. Contribute to development of tools and platform for data and content management

• Assist the Admin and Finance Manager in recruitment and on boarding process of new staff

• This includes support the development and implementation of induction program to new staff.

• Ensures all monthly bills are paid on time.

• Other related assignments.

Report to: Administration and Finance Manager

Job Requirements

Qualification

• Bachelor’s Degree in Business administration financial management or related studies.

• At least 4 year’s proven experience for Business Administration.

• Good interpersonal skills and team working skills.

• Knowledge of effective resource and property management skills.

• Fluency in English and excellent Communicator orally and in writing.

• Innovative, self-driven and team player.

• NGO working experiences, Knowledge of local language(s) and familiarity with the project places are advantageous. 

How to Apply

Interested applicants who meet the above requirements should submit or send their application letter and CV via email within 15 consecutive days of this advertisement being posted. Please indicate the position you apply for in the subject line of the application letter and/or the email.

The application letter should include salary expectation and when will you be available,

Qualified female candidates are highly encouraged to apply,

Only those that are short listed will be contacted.

Email: cparjobs2@gmail.com