Purpose of the Position

The purpose of this job is to Plan, Organize, Direct and Controls all the activities of the division; ensure the recruitment, promotion, transfer, performance management, training and development performed as per the HR policy and procedure of the Association and other relevant laws of the country; ensure the General Services and fleet management carried out in line with the guidelines and procedures of the Association; lead, coach, supervise, and directs the staffs under his/her supervision; and produces periodic activity report.

Duties and Responsibilities

• Plans, Organizes, Directs and Controls all the activities of the Human Resource and General Service functions.

• Develops annual plan and budget of the division and ensure its efficient and effective implementation.

• Ensure the recruitment, promotion, transfer, performance management, training and development performed as per the HR policy and procedure of the Association and other relevant laws of the country.

• Develops/reviews Human Resource and General Services policies, procedures, rules and guidelines of the Association in comply with the relevant laws of the country and other working manuals of the Association.

• Facilitates and coordinates staff payroll, fringe benefits, insurances, allowances and other related activities according to the established policies and procedures.

• Investigates in to the case of staff grievances and recommends measure for resolving outstanding problems as well as the prevention of future conflicts.

• Maintains staffing plan of the Association and ensures the timely filling of vacancies in accordance with the personnel policies and procedures of the Association.

• Ensures maintenance up-to-date and complete personnel records of the Association employees.

• Gives counseling and advisory services to other organs of the Association on the appropriate

• disciplinary measures to be taken.

• Evaluates the performance of his subordinate staff with in the unit.

• Directs, coordinates and supervises the activities of office services, administration and a management of security, cleaning and gardening services.

• Ensures that adequate and proper records of Fixed Assets are kept for all the property of the Association/checks the physical conditions of the Fixed Assets against book records.

• Directs the proper custodial and janitorial service of the Association.

• Provides a service such as photocopying, duplicating and binding supervises the timely repair of office vehicle and equipment.

• Ensures that efficient communication services are provided for the operations of the Association through telephone, supervises the proper handling and maintenance of the communications network.

• Leads, caches, evaluates and develops the performance staffs under his/her supervision.

• Identify training needs of the staff and coordinates training programs in collaboration with respective work units.

• Produces periodic reports of the division.

• Performs other related duties as assigned by the immediate supervisor

Duration: 1 year with the possibility of extension

Number of posts: One

Job Requirements

Qualification

• MA/MBA in Management/Business Management/ Business Administration/HR Management with 6 years of relevant experience, of which 2 years in supervisory role Or

• BA Management/Business Management/Business Administration with 8 years of relevant experience, of which 3 years in supervisory role.

How to Apply

Interested and qualified applicants can submit (in person) their application letter, updated CV, academic credentials, and supporting documents for the work experiences to EPHA, the HR unit in person at the following Address,

Ethiopian Public Health Association

Addis Ababa, Kirkos sub-city, Woreda 02/03, House No. 758

About 500 meters from Dembel on the way to Meskel Flower Infront of Dubay Furniture.

Only short-listed candidates will be contacted for an interview and exam.

EPHA do not cover any costs incurred by candidates during the recruitment process

EPHA strongly encouraged female candidates to apply

The deadline for application is after 10 days from the date of this application