Finance and Administration Assistant duties include coordinating daily financial tasks, processing invoices and payroll, and maintaining a digital record of financial documents. They also work with the financial management team to create revenue reports and optimize division budgets.

Main Tasks:

• Providing administrative support services to the project team, including handling calls, processing correspondences (incoming and outgoing);

• Ensure proper functioning of office communication facilities, maintain office safety and security.

• Maintain well organized and clean working environment;

• Handle traveling arrangements (flight and hotel bookings;

• Maintain reasonable stock of office supplies;  

• Prepare checks, handle office cash funds, effect payments as per established procedures;

• Effect payments for trainees, collect and deposit cash & checks, and provide support in bookkeeping and accounting related tasks.

Job Requirements

Qualification, Experience, and Skills:

• BA Degree in Accounting or Business Administration

• 5 years of highly relevant working experiences in handling accounting and finance tasks, and administrative support functions preferable in not-for-profit organization

• Excellent knowledge and understanding of internal control systems and procedures

• Working experience in accounting and office management responsibilities

• Strong knowledge of internal control system and procedures

• Self-motivation and excellent skill in team work

• Computer literate with advanced skill in using Ms Office, especially Excel & Word

• Able to take initiative and work with limited supervision, organized, attentive to details, high levels of integrity and loyalty to colleagues, the team and the organization

• Ability to work under pressure

• Manages stress & maintains high performance and team and organization wide cooperation. 

How to Apply

Submit your most recent and detailed CV only via email: HumanResources.ETH@helvetas.org Or Apply using This Link

Note: Please make sure you write the position title in the subject line. Kindly note that only shortlisted candidates will be contacted. Female applicants are preferred.