Under the general supervision of the Commercial Finance Manager, the Senior Finance Officer records and posts financial data; participates in the preparation of financial statements and in implementing accounting systems; keeps up-to-date pertinent records of the books of accounts; explores better way of recording and data documentation.

The role also carries responsibility for stock and fixed asset management; recording and allocation of monthly consumption by location/cost center, channel, funder, and project code, & donor reporting line

DUTIES/TASKS

FINANCE

• Properly codes and records expenditure, service and sales income and any other related transactions in the books of accounts and post to Sun system on time;

• Checks summary of bi-weekly transactions received from MCH/SRH for having complete supporting documents and proper coding of account code, funder, activity and donor line codes and post to SUN;

• Maintains debtors and creditors accounts in SUN with proper allocation of balances;

• Prepares monthly bank reconciliation;

• Prepares monthly payroll with due consideration to deductions of applicable advances, loans, penalties and taxes; and due consideration for inputs like target incentive, duty allowance, overtime. other allowance etc... and record into SUN

• Review and post/record monthly provision and amortization of prepayment related to annual leaves, severance, insurance and office rent

• Prepare terminal/final benefit for resigned or terminated staff according to MSIE finance and human resource policy

• Review and record commercial sales medical supplies and statistics on RDS/SUN on monthly basis reported from Area office

• Post/record waiver service income subsidized by donor/self which is reported from MIS monthly

• Review documents for center promotor monthly salary; include their incentive per SOP and prepare their monthly payroll for payments, also prepare contract staff salary payment.

• Review and post head office payment in their right account code, cost center and donor/funder code

STOCK

• Ensure dispatched items from Central Warehouse and received by program offices and Centers are accurately recorded in Peachtree accounting software and SUN 6 financial management System every month

• Ensure accuracy of stock movement recording between dispatching and receiving stock location for product/item ID, expiry dates, quantity, valuation, donor & project codes and dispatching and receiving stock location per Cost Centre Peachtree accounting software and SUN 6 financial management System every month

• Generate a consolidated monthly stock consumption and movement report on the 3rd day of the following month per each Stock location, donor and project codes

• Participate in inventory counts conducted biannually and yearend as assigned

• Visit warehouse to conduct surprise count, reconcile the count result against record and propose actions of internal control, variances found.

• Follow, review and reconcile commercial sales medical supplies issued, returned and sold every month and its completeness regarding documentation

• Recommend stock adjustment entries in either Peachtree or SUN 6 as a result of quarterly and yearly stock reconciliation and ensure such adjustments are made on a timely manner

FIXED ASSET

• Create and maintain fixed asset register for all newly acquired Asset with amount /price more than 5000 USD as fixed asset with full documentation and according to the rate and depreciation method set

• Creating Asset register for the low value high desirability asset for all purchased Asset with amount less than 5000 USD and make sure all non-capitalized asset registered on RDS is also registered as LVHDA

• Maintain Fixed Assets lists by funders and projects for active donors and review SUN Fixed Assets Register monthly

• Reconcile at least once in year existence of Fixed assets per count against records and propose corrections and action on variances found.

Job Requirements

PERSONS SPECIFICATION

Qualification Requirement:

Education

           MA/BA in Accounting/Finance

b.      Experience

                   4 years in INGO sector and preferably with commercial set up.  

 Skills, Attitudes and Attributes

• Competence scale at the Proficiency level;

• Capacity to guide and show better ways;

• Persistence and capacity to look into details;

• Knowledge of donor policies and standards;

• Skill in inventory management

• Ability to use SUN Accounting and Peachtree Software.

• Pro-choice

Number of Position: (01)

Duty Station: Support Office, Addis Ababa

Type of Employment: Permanent

Salary:  As per MSI Ethiopia Reproductive Choice Salary Scale

How to Apply

Send your motivation letter & CV ONLY via email: HumanResource@mariestopes.org.et

Note: Please mention the title of the position and workplace you applied for in the subject line of your email!