ROLE PURPOSE: Management supervision of fleetl & transport team. Enhanced implementation of the Fleet transformation( IVMS, Pro-fleet, and Fleet Service charge), Efficient and cost effective planning of vehicle maintenance, effective fleet deployment planning, scheduling and ensure safety. Effective coordination between Fleet, transportation and other units with in Supply Chain. Safeguard organization’s high value assets i.e. vehicles and maintain them with utmost care. Effective use of parking spaces and ensures a disciplined fleet,transportation & maintenance team. 

TEAM/PROGRAMME: Supply Chain

GRADE:  1A

Child Safeguarding:  Level 1 - the responsibilities of the post may require the post holder to have no contact with or access to children or young people.

SCOPE OF ROLE:

Reports to: Director of Supply Chain

Dimensions:  

Staff directly reporting to this post: Fleet Officer, Fleet operations coordinator, and Technical coordinator

KEY AREAS OF ACCOUNTABILITY:

Key Area  Ensure technical support to all area and field offices

• Regular technical support supervision to all area and field offices

• Ensuring field office gets the required support on due time

• Make sure that technical trainings related to fleet and transport management are provided on time

B.   Ensure high standard vehicle maintenance

• Annual/periodic vehicle maintenance planning and supervision of maintenance log

• Review quality of maintenance service providers on the basis of set indicators

•   Development and roll out of safeguard and safety protocol for vehicles and users

• Strike balance between cost of maintenance and effectiveness

•   Identify effective solution to keep the vehicles on road

• Ensure legal compliances for all vehicles under SCI Bd (including insurance, fitness, registration etc)

• Keep track of maintenance cost and work with finance to analyze costs for management decisions

• Ensure timely process of vendor invoices

 Effective vehicles deployment planning & scheduling

•  Review and approve vehicles and drivers deployment planning and scheduling

• Authorize revision of scheduling as when required

• Ensure drivers’ fitness and fitness of vehicles before vehicle deployment and monitor through periodical review

• Effective planning of drivers’ overtime and ensure compliance in relation to policy and procedures

• Ensure tasks are allocated properly among drivers and transport officials

 Effective use of facility

•  Planned approach in using parking facility

•    Ensure maintenance of parking facility

• Initiate petty maintenance using the parking facility

 Enhanced implementation of Fleet transformation project

• Properly implementing Pro-fleet

• Effective and efficient implementation of Fleet service charge

• Ensure real time data are extracted from our IVMS system, analysed and shared with the supply chain director for informed decision makings

• Ensure timely process of project cost settlement for the fleet service charge

• Ensure good coordination and communication with all stakeholders in fleet and transport, procuremet, finance and other projects

• Work with finance on the fleet service charge settlements and other fleet and transport related costs

• Report and schedule

  •  Annual maintenance calendar

  • Vehicle wise quarterly maintenance cost analysis

  • Monthly drivers’ overtime schedule

  • Quarterly service quality report for-workshops, travel agents and hotels

   Staff supervision

  • Agree with supervisees on annual performance plan/objectives

  •   Monitor staff performance based on agreed performance plan

  • Periodical feedback to staff and annual performance appraisal

  •  Ready to work to respond to any natural disaster or emergency situation anywhere in Ethiopia

  • SKILLS AND BEHAVIOURS (our Values in Practice)

    Accountability:

    • Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children value

    • Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

    Ambition:

    • Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same

    •    Widely shares their personal vision for Save the Children, engages and motivates others

    • Future orientated, thinks strategically.

    Collaboration:

    • Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

    •   Values diversity, sees it as a source of competitive strength

    • Approachable, good listener, easy to talk to

    Creativity:

    • Develops and encourages new and innovative solutions

    • Willing to take disciplined risk

    Integrity:

    Honest, encourages openness and transparency

Job Requirements

QUALIFICATIONS AND EXPERIENCE:

Academic:  B.A degree in any business related studies, Mechanical/Electrical Engineering with more than 10 years of work experience,

Professional certificates: Training/certificate course on transportation management is an added advantage

Working Experience: At least 10 years of working experience in Fleet and Transport, of which about 3 years in senior/managerial position 

Job related knowledge: Proven track record in supervising fleet and transport team, scheduling vehicles and drivers and ensuring efficient vehicle maintenance. Experience in handling large fleet of international organizations..

Skills: A good administrator, good team management skills, interpersonal communication skills and negotiation skills,  Result driven, Ability to work on deadline, Good planning and coordinating skills, Cost consciousness, High level of integrity and Excellent computer (MS Office, MS Excel, MS PowerPoint) operating skills.

          KEY COMPETENCIES

Generic Competencies

·      Child Rights: Promotes an enabling environment for participation, and accountability to children

·      Be the Innovator: Promotes innovation to find new and better approaches to driving progress for children

Deliver Results at Scale: Promotes a clear focus on impact in a project and programme design, management, and oversight

Generic Competencies

• Being the Voice of Children: Promotes evidence-based policy and public engagement that includes the voices of children and their communities

• Advancing Equality & Inclusion: Displays a commitment to ensuring everything we do considers the most deprived and marginalised children and adolescent

• Building & Strengthening Partnerships: Promotes working with diverse partners as critical to delivery

Child Rights: Promotes the rights of children in own work and in work with colleagues and peers,

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience

Equal Opportunities

The role holder is required to carry out the duties in accordance with SCI’s global Diversity, Equity and Inclusion and Gender Equality Policies, supported by relevant procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

Health and Safety

The role holder is required to carry out the duties in accordance with SC Health and Safety policies and procedures.

We offer a competitive package in the context of the sector. The duty station of the position holder will be in Addis Ababa This role is offered on the basis of national terms and conditions only.

The Organization
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:
• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerate

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.     

How to Apply

Register using the following LINK

Application Information

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. A copy of the full role profile can be found at THISLINK

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment polic