TEAM/PROGRAMME: Supply Chain

Location; Addis Ababa

CHILD SAFEGUARDING:

Level 3:  the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE: The Procurement Manager is responsible for managing the Procurement of programmatic and non-programmatic goods and services. S/he:

• Ensures that all of our goods and services are procured in accordance with the timescales set and agreed with programme staff and SCI’s systems, policies and procedures, to support our programmes to deliver outstanding results for children

• Ensures that “value for money” is achieved through competitive and transparent Procurement processes.

• Provides technical and strategic support to our national/ area/ field offices to increase Procurement capacity and to achieve the operational goals of the Country Supply Chain team.

• SCOPE OF ROLE:

  Reports to:  Head of Procurement

  Staff reporting to this post: 3-4

  KEY AREAS OF ACCOUNTABILITY:

  Strategy

  • Develops and implements the country Procurement strategy aligned to regional and global Procurement priorities with the aim of delivering value for money to our donors, quality goods and services to our beneficiaries and exceeding our operational KPIs.

  •   Manage and communicate with senior internal stakeholders to promote the role of the Procurement function, to drive best practices and operational efficiencies for the benefit of the country.

  • Provides technical support to area and field offices on timely basis

  • Use of Pro-save as a procurement tool all the time

  • Complies to SCI’s and donor’s procurement rules and regulations without any exception and all the time 

  Team Management

  • Structure and implement a Procurement organisational structure in line with the target Procurement Country Office operating model to ensure teams or individuals are separately focused on management, sourcing and buying as discrete capabilities within the team.

  • Provide leadership and management to Procurement team and functional leadership to Procurement staff at Area Office/ Field Office

  • Oversee the implementation and monitoring of all Procurement processes to ensure compliance to procedures and timely delivery of goods and services.

  • Deliver training to country office Procurement staff using the Procurement Essentials certification training materials and being responsible for ensuring that all people doing Procurement are adequately trained

  Sourcing

  •  Develop, maintain and deliver the rolling Sourcing Pipeline.

  •  Work with internal stakeholders to understand future demand for programmes and internal office / functional needs and to forecast future demand.

  • Advocate across the organisation for effective planning of Procurement needs at the proposal stage.

  • Plan the team’s activities to run proactive sourcing procedures (tenders, quotations) to meet project future demand. 

  • Deliver and/or oversee sourcing procedures to sign contracts and Framework Agreements suppliers that meet our business requirements and deliver value for money. 

  Buying

  • Oversee all operational Procurement activities ensuring that we are receiving, validating and processing purchase requisitions in line with business requirements.

  • Oversee single and simple quotation processes with suppliers and issuing of purchase orders and contracts. 

  •  Ensure all international procurements are placed on time , and followed up to expedite the process, necessary documents are submitted to gov’t orgs on time for import and duty free permits

  • Ensuring the tracking of Purchase Orders from issuance to order fulfilled

  • Liase with relevant internal departments and programmes to ensure that order fulfilment is on time and in line with expectation.

  •   Deal with operational challenges around deliveries and payment and escalate to relevant departments.

  Governance

  • Implement and ensure compliance to our Procurement Policy, Procurement Manual and established Procurement Procedures

  • Set a strong tone from the top that fraud is unacceptable

  • Ensure that we are using recognised systems and processes, including when available ProSave

   Systems, Tools and Processes

  • Accountable for ensuring Catalogue Management / Contract Terms & Pricing Management is carried out by the Procurement Team.

  •   Accountable for ensuring Supplier Enablement activities are carried out so that as many suppliers as possible transact with SCI through the Ariba Network

  •    Drive adoption & performance/compliance of the ProSave system.

  • BEHAVIOURS (Values in Practice)

    Accountability:

    •   holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

    •   holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

    Ambition:

    • sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

    • widely shares their personal vision for Save the Children, engages and motivates others

    • future orientated, thinks strategically and on a global scale.

    • Collaboration:

      • builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

      • values diversity, sees it as a source of competitive strength

      •   approachable, good listener, easy to talk to.

      Creativity:

      •  develops and encourages new and innovative solutions

      • willing to take disciplined risks.

      Integrity:

        honest, encourages openness and transparency; demonstrates highest levels of integrity

Job Requirements

QUALIFICATIONS 

- BA/BSc/BEng  in management; Supply Chain, Logistics, Procurement, Engineering or  related fields and/ or <Chartered Institute of Purchasing & Supply (CIPS) or equivalent Experience 

EXPERIENCE AND SKILLS

• Proven and significant experience in Procurement and contract management, including an ability to review Procurement demands and trends, and to develop Procurement strategies. 

• Minimum of 8 years of relevant experience working in logistics or Procurement, with in depth experience vis-à-vis the entire Procurement lifecycle.

• Sector experience in NGO/UN system is preferred but strong commercial sector candidate with a demonstrable interest and passion of the NGO sector will be considered. 

• Experience with Strategic Sourcing, developing Category Strategies and running complex tenders.

• Strong experience in some of our key programmatic categories (Supply Chain, Construction, Humanitarian Goods, Education Supplies, Medicines) or indirect categories (External Workers/Consultancy, IT, Property etc.). 

• Willingness to undertake field travel as required and work in difficult environments according to travel environments.

• Excellent oral and written communication skills; Fluency in spoken and written English;

• Desirable: Procurement systems experience

• KEY COMPETENCIES

  Generic Competencies

  ·Child Rights: Promotes an enabling environment for participation, and accountability to children

  · Be the Innovator: Promotes innovation to find new and better approaches to driving progress for children

  Deliver Results at Scale: Promotes a clear focus on impact in a project and programme design, management, and oversight

  Generic Competencies

  • Being the Voice of Children: Promotes evidence-based policy and public engagement that includes the voices of children and their communities

  • Advancing Equality & Inclusion: Displays a commitment to ensuring everything we do considers the most deprived and marginalised children and adolescent

  • Building & Strengthening Partnerships: Promotes working with diverse partners as critical to delivery

  • Child Rights: Promotes the rights of children in own work and in work with colleagues and peers,

  Additional job responsibilities

  The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience

  Equal Opportunities

  The role holder is required to carry out the duties in accordance with SCI’s global Diversity, Equity and Inclusion and Gender Equality Policies, supported by relevant procedures.

  Child Safeguarding:

  We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

  Safeguarding our Staff:

  The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

  Health and Safety

  The role holder is required to carry out the duties in accordance with SC Health and Safety policies and procedures.

  We offer a competitive package in the context of the sector. The duty station of the position holder will be in Addis Ababa This role is offered on the basis of national terms and conditions only 

  The Organization
  We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.
  
  We are working towards three breakthroughs in how the world treats children by 2030:
  • No child dies from preventable causes before their 5th birthday
  • All children learn from a quality basic education and that,
  • Violence against children is no longer tolerated
  
  We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.

How to Apply

Register using the following LINK

Application Information

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. A copy of the full role profile can be found at THISLINK

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.