Child Safeguarding: Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people.

GRADE: 3A

ROLE PURPOSE: The Fleet Coordinator Primary Role is to proactively Manage Day to Day Fleet Operations management related activities, ensure that the Light vehicle Rental and Freight transport vendors are in Line with the SCI Fleet regulations, and payments related to the rental service are settled on time; any Fleet service charge related data are properly handled, and associated charges from specific user projects are made on due time; and also act as Focal Point for the Light vehicle rent and freight transport service providers.

SCOPE OF ROLE:

Staff directly reporting to this post: None

Reporting to: Head of Fleet and Transport

KEY AREAS OF ACCOUNTABILITY:

•  Managing day-to-day fleet operations management( Light vehicle rental, Freight transport, Fleet service charge) activities

•  Ensuring that all Rental vehicle Drivers Licenses are screened before integrating the drivers into SCI Operations

• Ensuring that all Rental vehicle Drivers have Read, Understood and Acknowledged the Child Safeguarding Policy and Anti-Fraud Policy

• Managing the rental vehicle allocation and planning

• Ensuring that Vehicle Requirements are projected, planned and procured in a timely manner

• Managing & Ensuring the Log-Sheet and Fuel Slips submitted by Drivers are accounted for, and to conduct random checks on vehicle odometer to check for discrepancy, if possible

• Managing the Service Contract with the Provider in a Professional Manner

• Managing the Rental Drivers in a Professional Manner

• Timely picks requests from pro-save

• Investigating/Reporting of any late submission for Vehicle Request

• To conduct Valuable regular meetings with Subordinates and Transport Operators to provide advice, improvisation plan and discuss internal strategy

• To work together as a team with Subordinates to solve impediments

• Continuously exploring ways to improve the Fleet Management Operations in the country office

• The following statements of duties, responsibilities are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be an exhaustive list of all duties and responsibilities required of this position. Actual duties, responsibilities, frequency, and percentages may vary depending upon building assignments and other factors.

• SKILLS AND BEHAVIOURS (Our Values in Practice)

  Accountability:

  •   Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

  •    Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

  Ambition:

  •   Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same

  •  Widely shares their personal vision for Save the Children, engages and motivates others

  • Future orientated, thinks strategically.

  Collaboration:

  •  Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

  • Values diversity, sees it as a source of competitive strength

  • Approachable, good listener, easy to talk to

  • Creativity:

    •  Develops and encourages new and innovative solutions

    • Willing to take disciplined risks

    Integrity:

    Honest, encourages openness and transparency

Job Requirements

QUALIFICATIONS AND EXPERIENCE:

Essential :

•  Bachelor’s Degree or equivalent in Supply Chain/Mechanical Engineering and/or Operations Management

• 5 years of relevant work experience in the same level.

Knowledge:

•  Demonstrated supervisory experience with excellent leadership and interpersonal skills

• The ability to establish and maintain effective relationships with key stakeholders

• Strong understanding of compliance and risk management

• Attention to details

• Ability to make Decisions under pressure without guidance

Skills:

•  Good communication skill in English

•   Data collection & Management

•   Documentation & filing skills

•   Setting priorities and time management

• Good command on MS Office particularly in MS-Word and Excel   

DESIRABLE:

• Outstanding communication and Contractor management skills

• Reasonable Negotiation skills

• Good NGO Operation Understanding

• Knowledge of fleet operations management in Humanitarian emergency and Development contexts

• Proficient in computing – Microsoft Office programme  (Word, Excel, Outlook PowerPoint) intern

• Additional professional certificates: N/A

Attitude:

•  To work in team

• To protect children in connection

• o be non-discriminatory and gender sensitive 

• KEY COMPETENCIES

  Generic Competencies

  ·  Child Rights: Promotes an enabling environment for participation, and accountability to children

  ·  Be the Innovator: Promotes innovation to find new and better approaches to driving progress for children

  Deliver Results at Scale: Promotes a clear focus on impact in a project and programme design, management, and oversight

  Generic Competencies

  • Being the Voice of Children: Promotes evidence-based policy and public engagement that includes the voices of children and their communities

  • Advancing Equality & Inclusion: Displays a commitment to ensuring everything we do considers the most deprived and marginalised children and adolescent

  • Building & Strengthening Partnerships: Promotes working with diverse partners as critical to delivery

  • Child Rights: Promotes the rights of children in own work and in work with colleagues and peers,

  Additional job responsibilities

  The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience

  Equal Opportunities

  The role holder is required to carry out the duties in accordance with SCI’s global Diversity, Equity and Inclusion and Gender Equality Policies, supported by relevant procedures.

  Child Safeguarding:

  We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

  Safeguarding our Staff:

  The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

  Health and Safety

  The role holder is required to carry out the duties in accordance with SC Health and Safety policies and procedures.

  We offer a competitive package in the context of the sector. The duty station of the position holder will be in Addis Ababa This role is offered on the basis of national terms and conditions only.

  The Organization
  We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.
  
  We are working towards three breakthroughs in how the world treats children by 2030:
  • No child dies from preventable causes before their 5th birthday
  • All children learn from a quality basic education and that,
  • Violence against children is no longer tolerated
  
  We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.

Application Information

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. A copy of the full role profile can be found at http://www.savethechildren.net/careers

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.

HOW TO APPLY

Apply using THIS LINE