TEAM/PROJECT: Supply Chain Department

CHILD SAFEGUARDING:

Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

As a member of the office’s Supply Chain team, the Fleet Officer should ensure the effective coordination of all travel movements, and develop weekly movement plans with assigned drivers. Additionally, s/he will bear responsibility for the management of all IVMS related tools and systems in the country office in supporting the Head of Fleet and Transport, ensuring that they are in good condition, appropriately stored and fit for purpose. All drivers must be aware of safe driving standards.

SCOPE OF ROLE:

Staff directly reporting to this post: Drivers

Reporting to: Head of Fleet and Transport

Movement planning:

•  Receive weekly updates from teams on their movement plans for the week ahead and assign drivers accordingly.

• Carefully all fleet related necessary records, vehicle log books and vehicle maintenance reports.

•   Maintain overall accountability for the condition of vehicles and cross-check of weekly movement plans with Safety and Security.

•   Carefully handling of vehicle service requests from staffs, and responding to requests on due tim

• Make sure the list of vehicles with the in vehicle Movement systems(IVMS) are properly tracked and followed

•   IVMS related data are shared to the Head of Fleet and Transport on regular and timely basis

• Drivers for the IVMS installed vehicles are well trained by the technical colleagues, and any improper use should be seriously followed up, and brought to the attention of the Head of Fleet and Transport without delays for a corrective measures.

• Assigning of vehicles to users on the right time

Reporting

Prepare monthly fleet reports and work on improvements as necessary

Ensure that drivers are well briefed on Save the Children’s ‘red lines’ with regards to transportation of items in insecure areas.

Abide by policies that prohibit fraud, nepotism, corruption and/or bribery.

Maintain a strong awareness of Child Safeguarding policies.

Operate with the highest standards of professionalism, and in a manner that is gender-sensitive and in compliance with Anti-Harassments and PSEA policies.

Contribute to a working environment which holds men and women in equal regard.

Be willing to support and/or participate in humanitarian responses where required.

Be willing to support and/or participate in trainings and other capacity strengthening initiatives for partners where required.

SKILLS AND BEHAVIOURS (Our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same

• Widely shares their personal vision for Save the Children, engages and motivates others

• Future orientated, thinks strategically.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

• Values diversity, sees it as a source of competitive strength

• Approachable, good listener, easy to talk to

Creativity:

•  Develops and encourages new and innovative solutions

•   Willing to take disciplined risks

Integrity:

Honest, encourages openness and transparency

Job Requirements

QUALIFICATIONS AND EXPERIENCE:

Essential :

• Bachelor’s Degree or equivalent in Supply Chain/Mechanical Engineering, Operations Management or related fields with relevant work experience

• 3 years of relevant work experience in the same level.

Knowledge:

• Demonstrated supervisory experience with excellent leadership and interpersonal skill

• The ability to establish and maintain effective relationships with key stakeholders

• Strong understanding of compliance and risk management

• Attention to details

• Ability to make Decisions under pressure without guidance

Skills:

• Good communication skill in English

• Data collection & Management Documentation & filing skills

• Setting priorities and time management

• Good command on MS Office particularly in MS-Word and Excel   

Attitude:

• To work in team

• To protect children in connection

• To be non-discriminatory and gender sensitive 

• KEY COMPETENCIES

  Generic Competencies

  ·Child Rights: Promotes an enabling environment for participation, and accountability to children

  · Be the Innovator: Promotes innovation to find new and better approaches to driving progress for children

  -Deliver Results at Scale: Promotes a clear focus on impact in a project and programme design, management, and oversight

  Generic Competencies

  • Being the Voice of Children: Promotes evidence-based policy and public engagement that includes the voices of children and their communities

  • Advancing Equality & Inclusion: Displays a commitment to ensuring everything we do considers the most deprived and marginalised children and adolescent

  • Building & Strengthening Partnerships: Promotes working with diverse partners as critical to delivery

  Child Rights: Promotes the rights of children in own work and in work with colleagues and peers,

  Additional job responsibilities

  The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience

  Equal Opportunities

  The role holder is required to carry out the duties in accordance with SCI’s global Diversity, Equity and Inclusion and Gender Equality Policies, supported by relevant procedures.

  Child Safeguarding:

  We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

  Safeguarding our Staff:

  The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

  Health and Safety

  The role holder is required to carry out the duties in accordance with SC Health and Safety policies and procedures.

  We offer a competitive package in the context of the sector. The duty station of the position holder will be in Addis Ababa This role is offered on the basis of national terms and conditions only.

  The Organization
  We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.
  
  We are working towards three breakthroughs in how the world treats children by 2030:
  • No child dies from preventable causes before their 5th birthday
  • All children learn from a quality basic education and that,
  • Violence against children is no longer tolerated
  We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.

How to Apply

Apply using THIS LINK

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.