Job Title Infrastructure Support Coordinator

Place of Work: Addis Ababa, Ethiopia.

Job Position:         

Infrastructure Support Coordinator

Accountablity:

Planning, Coordination & programme support

• Give induction and share procurement policy, manual, guidelines, methodologies and tools to the programme and operation team engaged in construction implementation at the field offices

• Support Area/field office supply chain team on bid document preparation and tender process

• Provide inputs required by CO program and operation team in quantity surveying and justifications for any contract administration issues requested

• Collaborate with respective Area/FO procurement and project level construction bid committee during tender planning, evaluation and contract agreement formulation together Infrastructure Managers.

• Guide and support field office supply chain focal and bid committee while bid evaluation and contractual process

• Consultation service on the bid evaluation process to Area/Field supply chain focal and Infrastructure procurement committee

• Share standard SCI construction contract award and agreement template for the FO Supply Chain focal

Technical/operational

• Keep a record of payables (retentions) and receivables (advances) and inform all concerned units and individuals involved in timely for release and/or recovery

• Establish a contract management database and keep an updated record of progresses for individual projects in different field offices (Procurement tracker).

• Review draft bid documents for new and rehabilitation infrastructure facilities and provide support the field team for relevant modifications, if required.

• Assist the program operation team on CBA and contract administration by the field office

• Check the procurement schedule in relation to lead times and follow up the procurement process for construction activities in the bid process.

• Timely communication and keep records of any claims reported from the field in relation to potential causes for claims such as site activities (or non-activity), weather conditions, access problems etc.

• Keep procurement record, change orders, time extension, Instruction and verbal/written notice to the faulted contractors made by the contract management unit.

Job Requirement:    

Qualification:

Education: 

• BSc in civil engineering or related technical field.

Experience:    

• a minimum of five years experience on construction contract administration.

• Proven and significant experience in international procurement and contract management, including an ability to review procurement demands and trends, and to develop strategies to fill identified gaps.

• Field-level experience in logistics for INGOs in international development and emergency programmes

• Knowledge of key institutional donors and their compliance requirements in respect of logistics and procurement

• Highly developed interpersonal and communication skills including influencing, negotiation and coaching.

• Experience in solving complex issues through analysis, the definition of a clear way forward and ensuring buy-in.

• Commitment to Save the Children values.

• Ability and willingness to change work practices and hours in the event of major emergencies including traveling at short notice and for extended periods of time

• Highly organised with good administration skills for order and information management, able to develop filing systems and databases to ensure an auditable trail.

• A high level of computer literacy (word, excel, pp, AutoCAD etc.).

How to apply

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations with our global anti-harassment policy through CLICK HERE

Closing Date: Nov 12, 2022