The supply chain administrator's primary role is to support the smooth-running of the supply chain department through administrative duties. These include: Assisting in the achievement of company objectives and KPIs. Ordering stock from suppliers to fulfil customer demand and maintaining service levels.

Duties & Responsibilities

• Assist the Support Services Manager in placement of Contracts for high spend categories (financially and volume) and service  through prequalification process, frame agreement, and   other appropriate methods stated in WVE Procurement manual

• Participate  and  collaborate  with  Support Services Manager  in the preparation   of  procurement planning and in consolidation and approval of annual procurement  plan as well  as in  conducting  market research and  development  of  price  index

• Assist the Support Services Manager in reviewing  PRs to ensure PRs are filled according to the PR filling guide to ensure clear specifications are attached, appropriate signatories reviewed &signed etc.Collect price quotation from short listed, prequalified suppliers and other methods as per WVE procurement Manual and submit to procurement committee.  Prepare price analysis and submit for procurement committee deliberation and recommendation

• Prepare and submit purchase orders to Support Services Manager as per the procurement committee deliberation and recommendation minutes and ensure collection of items as per the approved specification /delivery of items with the specified time and quality

• Submit all required documents (PR, invoice, minutes, GRN etc.) as per payment checklist to Finance for payment for right quantity and quality of Goods and services received by WVE.

• Consistently and timely encode and update the procurement system with PR detail information and subsequent procurement status

• Assist Support Services Manager   in the preparation and submission of monthly  procurement reports, Spend Report and others necessary reports to the  Support Services Manager

• Advises staff   members on   specifications, prices information,  availability   and  other procurement matters

Job Requirements

Qualifications:  Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

·         Qualification required: BA in Procurement and Supplies Management, Business Administration, related field  

·         Experience:  3 yrs.

·         Technical Training qualifications required:  Professional technical skill desired

o   Excellent computer skills in Excel & Word

o   Demonstrated ability in support services supervision

o   Working knowledge of NGO operations and practices is an added advantage.

o   Good planning and organizational skills

o   Tact and diplomacy in dealing with staff-related to work environment needs

o   Ability to maintain effective working relationships with all levels of staff and public 

How to Apply

Register using THIS LINK

N.B: Female Candidates are encouraged to apply

World Vision Ethiopia is a child focused Organization and is striving to keep children safe and is committed to ensuring that only those who are suitable to work with children are considered for this position.