Position Summary:

• The HR Coordinator provides a professional, confidential, administrative, and advisory HR support

• to the Country Office. He/She will be responsible for coordinating all HR functions throughout the HR life cycle. 

Key Roles and Responsibilities:

Recruitment On-boarding and Induction

• Develop position descriptions for new positions upon request from Directors

• Prepare Annual Staff Recruitment Plan, and prepare recruitment request formats

• Facilitate vacancy announcements using appropriate means of advertisement

• Receive and screen applications, and work with recruiting committee on short listing of competent candidates

• Schedule interviews for shortlisted applicants and facilitate the selection process

• Assist in recruitment decisions and interview candidates as required.

• Take minutes and provide written report of the recruitment process (repetition already stated above whom this person is reporting to).

• Produce employment offer letters, contracts, and welcoming packets (or employee orientation)

• Maintain HR Recruitment records

• Execute on-boarding and induction process, for new hires

• Keep track of employee annual leave and calculate (PTO) Paid time off, keep record for severance pay, pension, medical, …etc

HR Administration

• Work with project managers to ensure monthly payroll changes are prepared accurately

• and comprehensively, within the agreed time frame, for the accountant

• Continuously monitor employment terms to ensure Directors and staff are informed of

• of an expired or soon to expire fixed term contracts and any other contractual changes

• across all projects

• Track probation review and annual performance appraisal deadlines, and liaise with Directors

• to ensure timely completion and documentation.

• Prepare Annual staff performance plan and facilitate the performance evaluation process

• Ensure all levels and changes to staff contracts are processed in line with the relevant

• HR checklist

• Provide annual HR Report

• Develop staff code of conduct and submit for approval

• Act as point of contact for general internal and external HR queries, including clearance,

• work experience letters, reference requests, …etc

• Facilitate and document all staff leave requests as per the HR Manual

• Take minutes for HR meetings and when required ensure the completion and

• circulated in a timely manner.

• Maintain both hard and digital copies of employee’s records.

• Facilitate staff insurance requests and follow up on any insurance issues

Develop HR Policies Strategies, plans, reports and Structures

• Develop and review HR policies and strategies

• Develop annual HR planning

• Prepare reports (annual, biannual, quarterly, ...) as required

• Draft career structure based on strategies and growth of the organization

• Draft staff discipline policy

• Develop / Review other HR related policies and procedures

Staff Capacity Building

• Work with Directors and plan for internal staff capacity building

• Facilitate staff trainings

• Document training certificates from staff

Other Roles

• Support Digital Global One Health Summer institute

• Coordinate trainings, workshops, conference, panel discussions, ... etc

• Perform other tasks given by the Directors

Employer: Ohio State Global One Health, LLC

Location: Addis Ababa, Ethiopia

Employment type – Full time with one-year contract and a possibility of annual renewal based on a successful performance and availability of funds

Reports to – The Administrative Director

Job Requirements

Educational background and Work Experience

• MA/MBA/BA degree in Human Resources Management, Personnel management, Management, Business management, or related fields

• At least 4 years of work experience for 2nd Degree and 6 years for first degree holders

• Exposure to Ethiopian Labor Law and employment equity regulations

• Effective HR administration and people management skills.

• Full understanding of HR functions and best practices.

Adjunct Skills Required

• Excellent written and verbal communication skills

• Experience working well under pressure and meets tight deadlines

• Highly computer literate with capability in email, MS Office and related business and communication tools.

• Excellent organizational and time management skills.

• Strong decision-making and problem-solving skills.

• Meticulous attention to details

How to Apply

Register using the following LINK

• CV with 3 references and two letters of recommendation

• Copy of Diplomas

• Copy of official transcript

• Work experience

• Other relevant documents