The junior procurement and property administration officer helps the Center of excellence in carrying out the procurement and property management activities to ensure that the procurement and property administration process meet the basic procurement and property administration principles.  The junior procurement and property administration officer ensures that the procurement process is carried out in accordance with the World Bank procurement Procedures and   Manual as well as the property administration should be carried out based on the federal government property administration directives and procedures.

Junior procurement and property administration officer duties and responsibilities

To accomplish the primary goal of the Center’s procurement and property administration, junior procurement and property administration officer performs many tasks including but not limited to the following:

Procurement related duties and responsibility

• Assist procurement officers in  inviting and collecting quotation based on the Request for quotation (RFQ) document which prepared by procurement officers

• Preparing price analysis and minutes if the case is required.

• Preparing and issuing purchase order

• Follow upping payment and delivery status so as communicating the user department

• Organizing and arranging procurement document

• Supplier registration

Property related duties and responsibility

• Preparing and maintaining records of all fixed asset and supplies

• Investigating inventory shortages and discrepancies

• Working with ware house representatives, internal customers and other departments, as necessary.

• Facilitating the receiving and issuance  of goods as well as enhance the preparation of good receiving notes

•  Ensure that office property is being managed within regulations and property management guidelines.

• Make Surprise fixed asset counts and check balance accuracy.

• Maintain fixed asset log sheet and history

• Provide reports to management  and other concerned staff   as  required

• Inspects and evaluates inventory management activities for compliance with policies, procedures, and directives for accuracy.

• Inspects conditions of property on warehouse and actual place

• Develops methods and improves procedures for storage and issuing property and plans use of storage facilities, inventory supplies, and equipment.

• Manage and control property distribution activities and processes.

•  Prepare weekly  activity progress  reports

• Verifying ingoing/outgoing / routine property inspections

• Organizing repairs and maintenance

• Performs other related duties as assigned by line manager

Job Requirements

Education

• BA degree in Management, purchasing and Supply Management, Procurement and Asset Management, Logistic Management, Accounting, and finance, or another related field of study.

Experience

• At least 4 years of relevant work experience and property administration experience is mandatory.

Desired skills

• Self-motivator

• Strong attention to detail and communication both written and verbal

•  High level of customer service and excellent rapport-building skills

• Good understanding of procurement and property administration procedures and the ability to interpret procurement and property administration policies.

• Advanced knowledge of MS applications such as MS Excel, Word, etc.

• Energetic and willing to learn

• Good time management and organizational skills

How to Apply

Submit your CV, Cover Letter & Supporting Documents in person to the College of Health Sciences of Addis Ababa University, Human Resource Department, on the 1st floor

Note: Qualified women are highly encouraged to apply.