Accountabilities •       In collaboration with the Logistics/ Supply Chain Coordinator, Supply Chain Team Leader  defining the Transport and Customs related procedures and planning the annual budget for Transport and Customs activities in order to identify and optimize the response to the needs of the mission and the targeted population.•       Monitoring the implementation of the Transport and Customs related procedures ensuring compliance with MSF standards, protocols and procedures. This includes the following: •       Ensuring the clearing of goods and managing relations and customs regulations with clearing/forwarding agents, government and transporters. Collecting market information and updates on transport related issues and advising the supply unit, coordination and other actors on customs regulations and constrains. Conducting field visits to ensure understanding and communication between different actors•       Planning and organizing transport with freight companies, managing Transit Go Down Stock and following and communicating all transport activities of the goods. Preparing assembles and monitoring the validity of all transport related documents (Freight Manifest, Release Notes, donation/gift certificate, Packing list, invoice, etc.) and ensuring that signed transport documents are returned with signature. Organizing deliveries/transport to the field according to their priority in terms of needs and being in charge of loading and offloading of trucks, ensuring that an MSF representative is present•       Ensuring transport invoices are validated and sent to Project Supply Manager/Project Coordinator for signature and forwarded to Finance for payment•       Analysing and managing any claims with suppliers or clients and payments to be kept on hold. Advising the finance department on time•       Participating in the validation of freight companies and clearing agents and facilitating and following up duty and tax exemptions. Preparing transport contracts.•       Ensuring technical support and providing coaching to staff under his/her responsibility. Providing standardized/template transport documents and guidelines•       In collaboration with the LogCo and HRCo, participating in the planning and implementation of  HR associated processes (recruitment, training, briefing/debriefing, evaluation, detection of potential, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required to correctly perform all supply activities pertaining to his area•       Preparing monthly report of indicators (figures, graphs and charts), providing quarterly analyses and participating in monthly Sitrep according to management guidelines•       Performing delegated tasks according to his her speciality and as specified in his/her job description

 MSF Section/Context Specific Accountabilities Importation:

Liaison with ARRA/FMoH for letters of support for importation

Ensure reception and review of A’dam submission list and give advise how to proceed.

Preparation of pre-import permits for medicines and supplies from EFDA Provision of all required documents (CoAs, PIPs, cargo manifests/gift invoices, ect) to Transport and Customs officer.

Liaison/follow up with EFDA/ERCA for new changing regulatory issues.

Customs Clearance:

Receive final cargo documents from A’dam/Kenya Office & work closely with customs and Transport officer for (pre) clearance.

Ensure cargo exemption application is applied in timely manner with MoH/F.

Keep good track of of all cargoes status.

Ensure cargo follow up sheet is up to date.

Ensure follow up mechanism is in place for deposit paying/return in line with cargoes with clearing agent and Finance department.

Contract Management: Ensure contract with clearing agent and transporters are up to date.  

Job Requirements

Education

• Essential Pharmacy degree / Pharmacy management diploma. Desired Master level in Pharmacy with valid Professional Practicing License

Experience

• Working experience on online single window. Familiar with EFDA process for securing PIP. Good knowledge of customs clearance is added value.

Languages                       

Amharic and English is mandatory

Knowledge

Essential computer literacy (word, excel, internet).

Competencies

• People Management and Development L2

• Commitment to MSF Participles L2

• Behavioral Flexibility L3

• Results and Quality Orientation L3

• Teamwork and Cooperation L3

How to Apply

Register using the following LINK