Job Expired
Deutsche Gesellschaft für Internationale Zusammenarb (GIZ)eit
Business
Business Administration
Addis Ababa
1 years - 3 years
1 Position
2022-11-25
to
2022-12-08
Business Administration
Management
Secretarial & Office Management
Full Time
Share
Job Description
The regional GIZ project supports the implementation of the African Union Border Program (AUBP) with a focus on three areas:
Delimitation and Demarcation: The project supports selected AU Member States to better define their borders and to use improved planning and technical capabilities for joint border definition. A better definition of borders includes increasing the number (densification) and renewal of dilapidated border markings, as well as mapping border areas. It also includes the reform or creation of border commissions. Working with the local border communities to create awareness about the relevance of borders and to prevent conflicts is another important aspect to foster peace and security.
Cross-Border Cooperation: The project works with border communities, local, civil society, and state actors to implement cross-border cooperation projects at selected borders.
Strengthening the AU and RECs: The AUBP-unit and selected Regional Economic Communities (RECs) are strengthened in supporting border governance initiatives of their Member States. The project works with the AU Commission (AUC) and the RECs to improve their capabilities to exercise their roles as norm developers, multipliers, and coordination platforms. The project aims at increasing the added value of the AUC for the states and to further strengthen the AUBP unit as a pacemaker of the border governance agenda and multiplier of AU legal instruments and policies.
Contract Duration: 30/06/2023
Responsibilities and Duties
The Office Manager will perform the following tasks:
Secretariat Work
Taking minutes of meetings whenever needed.
Preparing and documenting correspondences
Photocopies and scan documents as needed
Flight and hotel booking for staff
Event organizing and documenting
Administrative Task
Small procurement below 1.000 EUR and follow-up on project procurement
Prepare service request documents
Filing of documents according to GIZ Rules & Regulation
Project assets management
Maintaining digital project calendar and event file
Support audit and internal control
Financial Tasks
Handles per diems and transport allowance for workshop participants
Quality check of invoices from venues
Prepares payment requests from utilities
Initiation of vouchers including supporting documents
Taking corrective action according to the internal control report recommendation
Perform other duties and tasks at the request of the supervisor
General Tasks
Performs other duties and tasks at the request of management
Follows-Up on the implementation of internal control findings in collaboration with all concerned units and team members
Required qualifications, competencies, and experience
Qualifications
BA Degree in Management, Business Administration, Administrative and Secretarial Management or related fields …
Professional experience
1-3 years of related experience
Other knowledge, additional competencies
MS Office
Email and internet
Good command of the English language
Submit your motivation letter along with their recent CV via email: hreth@giz.de or Register using the following LINK
Note: Please make sure you mention the vacancy number and position title ‘Office Manager #187/2022 in the subject line of your email application.
Fields Of Study
Business Administration
Management
Secretarial & Office Management
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