Procurement Officer – Spare Parts will address all Procurement activities on the specific category assigned (Spare Parts) including, Foreign & Local sourcing, evaluating, appointing, offer negotiation, market surveying, contract managing, follow up demand forecasting, ordering, reordering, setting up ordering points, updating stock levels against demand, vendor management, engagement, development and budgetary control.

Duties and Responsibilities

• Schedule, Control & Monitor Import Category purchases ensuring lowest TCO while managing desired quality, inbound freight optimization and timing, ensuring minimum inventory levels and cash flow management with due regard to economic pressures & FX availability.

• Follow up of orders made to foreign suppliers, communicating with suppliers in relation to specification with foreign suppliers

• Follow on Bank Forex requests, submitting PI’s, manage status of approvals against applications

• Keep foreign purchase documentation, follow import delivery status and coordinates with concerned in relation to bank forex approvals on the specific category assigned.

• Reporting on statuses on agreed frequency is a must with accurate records and data.

• Schedule, Control & Monitor domestically sourced category purchases ensuring lowest TCO while managing desired quality, inbound freight optimization while selecting, developing and promoting local suppliers, developing enduring relationships ensuring JIT management controls.

• Achieves financial objectives by participating in preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.

• Completes Procurement operational requirements by scheduling and assigning employees, following up on work results.

• Participate and contribute to product development activities including TCO of formulation, packaging and efficacy to the new product development committee.

• Ensure all activities related to the function comply with relevant Acts, legal demands and ethical standards.

• Participate in the company’s management team meetings, strategy, Health & Safety program, insurance/benefits committees and others as required.

• Meet targets articulated in supply chain plans, product development briefs in terms of product quality, timeliness and cost.

• Resolve quires which can come from 3rd party stack holders.

• Be responsible and accountable for sourcing and supplying specific Category.

• Give priority on delivery, finalize the delivery within the given time frame.

• Track weekly the stock/inventory status of the Category items (spare parts) based on inventory policy and trigger reorder decisions.

• In congestion with Logistic division, plan delivery of products on JIT. 

• Implement systemic contract management control points by Compiling and submit correct and reconciled delivery documents, invoices for payment process.

• Set a standard and follow-up efficiency towards minimum response time to demand request.

• Report on and, in consultation with others, to take appropriate action for the procurement of items and services.

• Advice Procurement Manager to take appropriate disciplinary measure on subordinates like Purchasing officers.

• Rate vendors periodically and give feedback on short coming according to vendor management SOP.

• Act as Primary communication point from the company to the suppliers.

• Properly follow a systemic document management procedure by filing closed purchases orders based on requester PR and delivery source docs and transferred to finance for archiving.

• Maintain records to the various procurement related records of the items and services sourced and procured.

• Collect forex related bank advice and other financial documents to finance.

• Strictly understand and follow LC terms and inform if change/Action is needed including on matters like LC or date of shipment extensions.

• Prepare the necessary follow-up and bank process documentation related to forex allocation, extensions and amendments to be endorsed by the concerned whenever the need arises.

• Track import delivery status and notify as deem as necessary developments, changes and faults on time.

• Prepare payment requests for import related activities and keep records.

• Maintain up-to-dated and reconciled records of procured Materials.

Job Requirements

Qualifications

• BA Degree in Logistics and Supply Chain Management/Purchasing and Supply Chain Management/ Business Management or any business related filed with minimum of two years relevant experience

• BSC Degree in Mechanical/Electrical/Electro-Mehcnical or other related engineering fields with minimum of two years relevant experience.

Competencies:

• Procurement management

• Planning Skills and Controlling Capability

• Cost Optimization

• Vendor Management and teamwork

• File management and Documentation,

• Reporting and communication Skills

How to Apply

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