INTRODUCTION

Medical Teams International is a Christian humanitarian relief agency focused on providing life-saving medical care for people in crisis. We serve all people—regardless of religion, nationality, sex, or race.

Our calling is Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.

Medical Team International Addis Ababa Office looking for qualified applicant for the following position: 

JOB SUMMARY 

Senior role managing relationships with institutional donors in-country, securing awards, responsible for grant management, representation, and internal and external communications.   

ESSENTIAL DUTIES

Donor Engagement

• Keeps the Country Director and HQ Program Manager informed on key donor strategies and priorities, and aware of specific calls for proposals.

• Scope out and assess new donor opportunities in country or the region.

• Support the Country Director in developing and maintaining donor relationships with in-country donor agencies, and with potential and actual consortium partners through regular communication.

• Support in-country donor visits for monitoring and evaluation, in consultation with the Country Director and HQ Program Manager.

• In coordination with the Country Director, attend relevant cluster and inter-agency meetings where there may be a strategic benefit to Medical Teams.

• In coordination with the Country Director, proactively, regularly and consistently represent Medical Teams to host and foreign governments, humanitarian actors including UN agencies and NGOs, faith-based and partner organizations, media and other relevant parties.

• Ensure strong and transparent communication channels with other Integral Alliance members active in the regional response.

New Business Development

• Support in-country staff to gather required baseline data through participatory needs assessments, ongoing programming and secondary data sources.

• Coordinate the provision and sharing of the required information for Project Design Meetings, to ensure that project and proposal development follows approved processes and engages relevant departments for strategic input.

• Prepare and launch request for application for national sub-award partners and lead selection and contracting.

• Lead the country team in the development of concept notes and proposals, including budgets (working closely with finance teams) and any required supporting documentation, while ensuring donor guidelines are understood and followed, and in close coordination with all those involved in the management of projects and programs.

Program Compliance

• Ensure project meetings are conducted and documented on time. These include kick offs, mid-term reviews and closeouts.

• Facilitate the sign off of donor contracts, ensuring legal review, sign off with delegated authorities.

• Ensure that the operations and program team are aware of and able to comply with the contractual obligations being entered into.

• Complete the due diligence requirement of donors in collaboration with HQ program staff.

• Support the training and ongoing support of relevant staff on the contractual agreements and donor rules and regulations of the signed contracts.

• Coordinate the monitoring of compliance to specific donor rules and regulations, highlighting areas of insufficient compliance to the Country Director and HQ Program Manager immediately.

• Ensure donor visibility and branding commitments are adhered to.

• Support the country team in preparing, reviewing and modifying memoranda of understanding technical agreement as needed.

• Ensure donor related visibility and branding are implemented as per grant documents.

 Donor Reporting and Grant Management

• Monitor grant performance through agreed indicators and other performance benchmarks.

• Oversee and maintain the program’s Grant Management Information System to ensure the timely and quality submission of internal and external proposals and reports, setting and communicating deadlines for draft submissions.

• Maintain the Grants Management Information System with key donor information.

• Develop and maintain grants management tools, such as funding trackers, reporting calendars, templates, and compliance guideline documents; and ensure the team is aware of these timelines.

• Establish a standardized filing system both at country and field office levels.

• Ensure availability and appropriate use of programming information to be used in reports, information briefs, bulletins and case studies.

• Support the country team to coordinate all project related reporting, and act as the point of contact for project related information to and from the donor (via HQ where applicable), document case studies and beneficiary stories, coordinating responses to requests and disseminating information to country staff.

• Write, edit and undertake final proof reading of all documentations, internal and external, prior to submission to ensure quality control, focusing on clarity, consistency, and application of project cycle management good practice.

• Ensure that all contractual indicators and activities are captured through standard tools.

• In collaboration with all relevant teams, establish effective systems to ensure timely reporting to donors. 

Capacity Building

• Build grant management capacity of field staff by facilitating training, and providing one-on-one follow up support, in report writing, proposal development and other topics.

• Support the training and ongoing support of relevant staff on the contractual agreements and donor rules and regulations of the signed contracts.

• Develop and modify local procedures/systems/tools in accordance with donors’ regulations and organizational needs.

• Participate in key program designs/country strategy /Country operation plan.

Learning and communication

• Serve as the focal person for all donor related communication.

• In collaboration with the Country Director, senior program staff and HQ Program Manager, monitor the implementation of the project closure guidelines at the end of every project, including facilitating learning reviews.

• Support and facilitate end of project learning reviews and, where applicable, external evaluations, to ensure learning is captured, understood and disseminated within the program and corporately for possible inclusion into emerging best practice.

• Lead on development of communication materials in collaboration with communication unit at HQ, technical team and field staff.

• Proactively share updates, success stories, and case studies with clusters, MOH, donors and other stakeholders.

Other Duties

• Additional duties as assigned.

• Ensures the Safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, and Child & Vulnerable Adult protection policies.

• Implement other activities as assigned by the country director.               

PHYSICAL CONDITIONS

• This position requires occasional travel to field locations in remote areas with very basic living conditions.

NOTE:  The above job description is intended to describe the general nature and level of work being performed by staff assigned to this job.  It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of staff in this position.  Duties, responsibilities, and skills are also subject to change based on the changing needs of the job, department, or organization. This description reflects management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned; The job description does not constitute an employment agreement between the employer and employee and is subject to change by Medical Teams International as the requirements of the job change.

Required Number: One /1

Work Days & Hours: Monday-Friday, 40-48 hours/week, occasional weekends and public holidays

Job Requirements

EDUCATION, LICENSES, & CERTIFICATIONS

• Degree in humanitarian affairs, international relations, or other relevant course essential.

• Master’s degree, or equivalent relevant work experience highly desirable.

• Project management certification is desirable.

EXPERIENCE 

• Minimum of five years’ experience with international NGOs or donors in grant acquisition and management.

• Previous experience in health and nutrition programs is required.

• Previous experience of similar positions is required.

• Experience in emergency/Humanitarian context including developing country experience.

• Experience working with Bureau of Humanitarian Assistance (BHA) and US Department of State Bureau of Population, Refugees, and Migration (State/PRM), ECHO, UNFPA, WHO and other UN donors preferred.

KNOWLEDGE, SKILLS & ABILITIES

• Dedication to the mission of Medical Teams International.

• Commitment to organizational strengthening and programmatic growth in accordance with humanitarian needs.

• Knowledge and application of Core Humanitarian Standards (CHS) and Sphere standards.

• Proven ability to produce winning proposals for public and/or private sector donors (including one or more of USAID, ECHO, UNICEF, OCHA etc).

• Experience in logframe development and Project Cycle Management.

• Strong organizational and administrative capacity, including proficiency in budget development and management.

• Proven ability to produce high quality donor reports in a timely manner.

• Proven ability to apply complex donor rules to program implementation, training program staff where necessary.

• Excellent and diplomatic communication and representation skills.

• Proven ability to develop strong and positive relationships across the spectrum of humanitarian actors.

• Excellent problem-solving skills and ability to learn new processes and systems.

• Ability to work independently and proactively.

• Verbal and written fluency in English essential.

ABILITIES

• Ability to work cooperatively in a team environment

• Ability to prioritize tasks

• Ability to embrace and promote MTI’s mission and vision

• Ability to uphold and exemplify the organization’s core values

• Ability to represent the organization in a professional manner to donors, volunteers, and the public

How to Apply

Submit your application letter, CV and copies of credentials via email: ethiopiarecruitment@medicalteams.org

N.B: Write the position title you are applying for in the email subject line, "Grant Coordinator "

All applications must include a CV and copies of all applicable educational and work experience documents to be considered valid. Applicants called for an interview will be required to produce the original and legally valid copies of all documents.