The position holder will be responsible for all operational aspects of the humanitarian intervention and ensuring the quality and effectiveness of Plan’s emergency response within his/her designated geographical area mainly related to FAO funded project that would be currently under implemented in nine of districts SNNPR including handling manpower, project implementation, monitoring, reporting and budgetary aspects of the projects.

management scope, reporting lines, key relationships

Reports to: ERM for Regional Field Office    

Direct reports: Livelihoods Officer

Key relationships

Internal:

• Emergency Response Head: provides project progress status updates including security updates 

• Livelihoods Specialist: Submit TOR review, Project progress, Monitoring and evaluation reports

• Finance: inform  budgetary updates and related activities

• Logistic: schedule updates on logistics, rental vehicles and status of procurement order or items

• Humanitarian Director: overall project progress, security related information

External:

• Government sectors: beneficiary selection, input distribution, project monitoring status report,  

• Regional Disaster Preparedness and Prevention Commission and Livestock and Pastoral Development Offices: Project monitoring status report, facilitate joint monitoring, review meeting, trainings, beneficiary selection etc   

• ATF/DRMC Coordination Meeting : Attend emergency FSL meeting

 Level of contact with children

• Medium: medium interaction with children

Physical Environment     

The incumbent will spend much of his/her time in field office and targeted districts where the travel requirement is often.                            

 Account abilities and MAIN WORK ACTIVITIES

Organize and Lead Multidisciplinary Emergency teams (20%)

• Lead a multi-disciplinary professional emergency teams consisting of  (up to 15 staff) working in the project site such as livelihoods officers and CDFs

• Ensure emergency assessments are effectively undertaken and implement integrated emergency response, recovery and exit strategies in close collaboration with major partners and stakeholders

• Ensure all team members clearly understand and carry out their duties in accordance with personal work-plans, humanitarian principles, core values, the Code of Conduct and SPHERE.

• Work collaboratively in close relation with field, SNNPR field office coordinator/manager and concerned CO staffs

• Ensure existing human resources needs are fully assessed, identified, described and communicated, in collaboration with the field and Country Office HR Officers.

• Promote productive work environment respectful of the Code of Conduct with zero tolerance for verbal and physical abuse or discrimination against other persons on the grounds of race, colour, sex or creed.

• Ensure all team members are fully briefed on all aspects of security, social and cultural norms and local conditions and behaviour.

• Create the conditions to ensure effective teamwork and morale is strictly observed.

• Conduct periodic performance appraisals of team members and provide timely feedback.

• Ensure logistical resources demands are fully assessed, identified, described and communicated, in collaboration with the field office manager/coordinator and Log staff and Country Office logistic department.

• Identify training needs and work with concerned government sectors, CO project focal person, HR department to develop and implement relevant training plans.

• Ensure compliance with all Ethiopian government legal, contractual, labour and statutory requirements.

• Communicate effectively on usage, procedures and relevant communications protocols to all emergency response team under his supervision.

Managing project budget (15%)

• Lead humanitarian and rehabilitation projects in in the project site, implementing donor funded projects in Food Security Livelihoods and related sectors

• Coordinate  effectively the development of all project implementation plans and budgets within the framework of the agreed emergency response programme and strategy

• Ensure effective budget management at field level, including correct coding of expenses and adherence to PIE financial management guidelines and donor requirements.

• Monitor periodically grant budgets with SNNPR field office and CO finance teams, and in compliance with donor regulations.

• Provide timely support for field emergency finance teams in cash forecasts, budget follow-ups, and adherence to regulations

Project implementation coordination, monitoring, follow up and reporting (25%)

• Coordinate the designing/development of emergency response projects and ensure projects are effectively implemented, monitored/reviewed, evaluated and progress and final reports are timely compiled and shared with SNNPR Field Office ERM and CO (Livelihoods Specialists) for review and then submission to donor.

• Facilitate joint supportive supervision with concerned government sectors from region and district (through submission of ToR. Approval, and final report).  

• Facilitate beneficiary selection along with livelihoods officers, CDFs and government structures

• Summit beneficiary master data to CO for further submission to the donor before project input distribution.

• Ensure adequate monitoring, reporting and acquittal of emergency response activities in accordance with donor regulations, country and national office requests, international humanitarian accountability frameworks, LEGs and relevant SPHERE standards

• Provide continuous technical and organizational support and capacity building to field teams

• Make regular visits to emergency response field sites to provide field staff support and address programmatic challenges;

• Ensure the CO Livelihoods Specialist, ERM and ERR head is kept informed about assessment progress, emergency response implementation and strategies, project plans, progress reports, and other significant developments;

• Ensure different sectoral activities such as FSL (livestock support and cash transfer) is implemented in a coordinated and integrated manner;

• Ensure all project activities are implemented in accordance with the agreed LoA with the donor, work-plans and proposals

Managing relationship and networking with government, partners and other stakeholders (10%)

• Assist and advise the National Project Manager/CO PO Holder and ERR head with securing donor funding for emergency projects.

• Establish and maintain constructive working relationships with other NGO’s, UN agencies, local government, bilateral and multilateral donors, and other principle stakeholders including the military where present and if necessary.

• Ensure that the Donor and Government reporting is done and submitted on time in accordance with their reporting template and within their reporting schedule.

Conduct community need assessment before developing projects (10%)

• Coordinate and support local level assessments, surveys and other studies and assist proposal development to finance projects

• Support pragmatic project design and proposal  for institutional and public funding

• Maintain on-going surveillance of the developing humanitarian emergency situation and in consultation with the National Project Manager and Emergency Response and Recovery Head, adjust activities accordingly

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) (5%)

• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.

• Ensures that all staff in the unit/function/department are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;

• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.

Job Requirements

Qualifications/ experience essential:

• MSc/BSc in Livestock Production, Pastoral Development, Rural Development, Agricultural Economics, Development studies, Sociology or other related fields is required with a minimum of 5 years of working experience.

• Good managerial experience, including managing budgets

 Qualifications and experience desirable

• Equipped with sufficient level of  awareness on : Early warning concepts; Disaster risk management practice and knowhow; food security and livelihoods framework; Gender, good understanding of national government policies awareness   

• Knowledge of Plan policies and procedures, Sphere and the Red Cross/ NGO Code of Conduct

• Knowledge of child rights programming

• Good knowledge of field level realities of humanitarian NGOs work;  

• Knowledge of FSL, CTP, Pastoral and agro-pastoral context, Agriculture, EWS, DRR and DCM;

• Good understanding of the external operating environment including government policies, strategies, guidelines and operating procedures in managing emergencies and disasters in the country Perform multiple, non-technical tasks with a potential need to upgrade skills in order to meet changing job conditions.

Languages required

• Fluency in English language is essential

• Knowledge of local language is desirable

Plan International’s Values in Practice

We are open and accountable

We create a climate of trust inside and outside the organisation by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.

We strive for lasting impact

We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.

We work well together

We succeed by working effectively with others, inside and outside the organisation, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.

We are inclusive and empowering

We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.

How to Apply

Register using the following LINK