The International Committee of the Red Cross (ICRC) Delegation in Ethiopia is looking to hire an experienced, highly motivated and qualified female Candidate to fill the position of Storekeeper 2 (1 year fixed term contract), based in Addis Ababa. 

PURPOSE

• Repairs and maintains ICRC vehicles, generators & other logistic assets mainly independently

• Strictly follows safety instructions in carrying out routine works

• Assists other Mechanics on complex maintenance cases

• Trains Mechanics and helpers

GENERAL DUTIES

·       Understands and adheres to the seven Fundamental Principles of the International Red Cross and Red Crescent Movement

·       Understands and adheres to the ICRC Code of Conduct

·       Understands the roles of the components of the International Red Cross and Red Crescent Movement

·       Respects and observes staff regulations and security rules at all times

·       Represents the ICRC in a professional manner at all times

·       Develops and maintains a pleasant and conducive working environment with colleagues and line managers

·       Performs all duties with the highest level of confidentiality in the interest of the employees and the ICRC

·       May be asked to perform tasks not covered in this job description and to provide support to other departments when necessary

ACCOUNTABILITIES AND RESPONSIBILITIES

Function description:

Ÿ  Ensures proper storekeeping for all spare parts of all ICRC vehicles, generators, water pumps, Trucks and other ICRC equipment as per ICRC standard

Ÿ  Identification and issuance of required spare parts to either Workshop technical staff or other sites in the country

Ÿ  Packing and dispatching parts to other places in the country upon request from WS manager and presentation of a valid Requisition order

Ÿ  Maintenance of correct stock levels

Ÿ  Maintenance of stock cards and other inventory paperwork

Ÿ  Ensures all the stock items are accompanied by the appropriate documents

Ÿ  Receiving goods, accurate monitoring of received goods, matching the paperwork

Ÿ  Issuing parts to Workshop mechanics upon presentation of a Job Card approved by the Workshop Manager

Ÿ  Ensuring expensive replaced parts are swapped with old damaged ones

Ÿ  If needed, assisting the Workshop secretary in the preparation of the necessary Packing Lists and Waybills

Ÿ  Conducting regular inventory of stored goods

Ÿ  Distribution of fuel for residences and hospital (During day/night)

Store keeping

Ÿ  Records according to the standards all goods received and submit detailed list of all spare parts to the workshop manager

Ÿ  Ensures proper planning for the regular supply of spare parts to the mechanics

Ÿ  Ensures accurate stock control at all time

Ÿ  Ensures the proper protection of spare parts against fire, humidity etc. within store

Ÿ  Ensures proper recording of old tires ready for disposal

Ÿ  Ensures notification of stock minimum to the workshop manager right in time and further to report the need of spare parts to the same

Ÿ  Ensures cleanness of the warehouse and that safety standards met at all time

Ÿ  Responsible for the proper handling of spare part catalogues

Ÿ  Storing parts in a logical and safe manner always with an eye for security

Ÿ  Ensures proper administrative filing system (i.e. packing lists, receiving and issuing reports) according to the ICRC standards.

Ÿ  Ensuring that correct stock levels are kept

Database management

Ÿ  Enters correct and complete input of the stock

Ÿ  Enters movements into Database including up-dating job cards

Ÿ  Ensures fuel consumption and fuel receipt is entered in the FleetWave database

Ÿ  Entry of used cards on Job cards

Storage of goods and Store activities

Ÿ  Ensuring proper storage of all goods and protecting them adequately from heat, freezing, water, fire, dirt and vermin

Ÿ  Ensure that no goods are stored directly on the ground

Ÿ  Ensuring that stock cards are attached to all batches

Ÿ  Ensuring a good access to goods

Ÿ  Keeping strict eye on rules applicable to DGR (Dangerous Goods Regulation) items (gas, corrosive products, explosive products…)

Ÿ  Ensuring the daily maintenance of the Stock and Bin cards

Ÿ  Regularly running statistics for all types of stocks managed by his Store

Ÿ  Ensuring the follow-up of the correspondence for all the stocks / filling

Ÿ  Keeping filling system transparent and readable

Reception and inspection of incoming goods

Ÿ  Supervising and assisting the clean and safe unloading of arriving consignments and checking that all consignments are accompanied by their respective waybills and packing lists

Ÿ  Comparing the number of parcels to the delivery form/Waybill, signing the delivery forms and transferring the cargo to the stocks

Ÿ  Performing a complete entry inspection and informing the Immediate Supervisor of any discrepancies between packing list, PO, RO and physical consignment

Ÿ  Performing a quality control (kind of good, quantity, packaging, labeling etc.) of all arriving goods

Ÿ  In coordination with the Purchase unit, carefully inspecting supplier's deliveries in terms of quality and quantity and comparing those with the Purchase Order

Ÿ  Inspecting ex-Geneva cargo according to principles similar to the ones used for ex-suppliers deliveries, comparing Geneva Packing-Lists to the ROs issued by the Procurement unit

Ÿ  Issuing and/or updating Bin Cards for all arrived items

Distribution and packing

Ÿ  Immediately recording the picked items in the respective stock/bin card

Ÿ  Providing protective packing for breakable items

Ÿ  Ensuring that all consignments are packed appropriately and weighted

Ÿ  Marking parcels with consignee, destination, order number and parcel number

Ÿ  Marking parcels with transport instructions or warnings (breakable, dangerous goods etc.)

Ÿ  Ensuring that all packed consignments are accompanied by an accurate and complete packing lists and issuing of a waybill upon loading

Ÿ  Following-up ROs from the moment of reception to their closure

Ÿ  Supervising safe and clean loading of consignment

Security

Ÿ  Locking spare parts warehouse whenever no staff is present

Ÿ  Control of authorization to enter the spare parts warehouses of all personnel

Ÿ  Ensuring that only authorized consignments leave the spare parts warehouses with appropriate documentation

Warehouse facilities

Ÿ  Responsible for the maintenance of the warehouses as well as its infrastructure (pallets, shelving, electricity and water supply, lighting, air-conditioning)

Ÿ  Reporting any damages or need for repairs to the Workshop manager

Ÿ  Maintaining tidiness and cleanliness of warehouse

Inventory

Ÿ  Ensures regularly general inventory counts and reconcile with bin cards and stock-card

Ÿ  Taking active support role in the yearly or Ad Hoc formal inventory

Reporting

Ÿ  Reports to the Immediate Supervisor in order to enable him / her maintaining optimum stock levels, using cards or other systems, this according to regulations in place and instructions received by the Immediate Supervisor

Ÿ  Ensures proper reporting for undelivered and damaged spare parts

Ÿ  Reporting any discrepancies to Immediate Supervisor and correcting all related documents

Ÿ  Immediately reporting any stock out to Immediate Supervisor

Others

Ÿ  Informing the Warehouse Manager of any movement of items that does not follow the normal routines

Ÿ  Replacing the Warehouse Manager in one or all his duties during absence

Ÿ  Helps cleaning tools, workshop and compound

Ÿ  Performs weekly and monthly controls of equipment, tools  and logbooks

Ÿ  The Storekeeper has no decisional power as regards orders / purchases, but must have specific knowledge of the items stocked in the store.

Ÿ  Helpful attitude and Team spirit

Ÿ  Flexibility and willingness to work irregular schedules

Ÿ  Resistant to stressful

Ÿ  Drives vehicle when request

Job Requirements

Minimum required knowledge & experience:

Ÿ  2-3 years as Spare part and Fuel Storekeeper

Ÿ  Diploma from Technical School with some training on store management or supplies management

Ÿ  Good Verbal and basic written English knowledge

Ÿ  Driving license (B;C) for at least 2 years

Ÿ  Confirmed computer skills in Word and Excel

Ÿ  Organized and methodical person, ability to work independently

Ÿ  Strong personality and independence to ensure security of the spare part stock

Ÿ  Honesty and integrity

How to Apply

Submit a short online application form via THIS LINK and Register using the following LINK