Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting huma0ne and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Since the inception of IOM in 1951, Movement Operations have been and continue to be a fundamental pillar of the Organization’s work. The organized movement of persons in need of international migration assistance is a primary mandate of the Organization and a cornerstone of IOM’s operations. This mandate has resulted in the international transport of more than 15 million migrants and refugees worldwide. Movement Operations Units in various IOM Country Offices, coordinated under the Division of Resettlement and Movement Management (RMM) in the Department of Operations and Emergencies (DOE) at IOM’s Geneva Headquarters (HQ), are responsible for all aspects of travel for migrants and refugees under IOM’s auspices, in accordance with the various framework agreements with resettlement and receiving Governments and partners across the spectrum of the Organization's programmes.

IOM is committed to a diverse and inclusive environment. Internal & External candidates are eligible to apply to this vacancy.

Background

Under the overall supervision of the Human Resource Officer and direct supervision of the Senior Human Resource Assistant in the Ethiopia, Country Office Addis Ababa, the HR Intern will be responsible for providing relevant support to the human resources management unit in the IOM office. In particular, he/she will:

Core Functions / Responsibilities:

·       Maintain orderly personnel files of staff, instructions, and other documents in the Human Resources Unit (electronic and/or hard copies).

·       Receive, proofread, check and label personnel/administrative documents and take actions accordingly.

·       Review the personal files/ archive structure, update the master file records and provide assistance with administrative services such as, document retrieval, inventory, etc.

·       Create and arrange new staff personal file and check accuracy of filed documents according to the check list.

·       Ensure up-to-date databases and systems.

·           Perform other related duties as assigned. 

Job Requirements

Required Qualifications and Experience

Educational Qualification

·       BA degree (fresh graduate within one year of graduation) in Human Resources Management/Business Management, Management, Administration or alternatively an equivalent combination of relevant training

·      Graduated with a university degree and, if selected, must commence the internship within one year of graduation

Experience

·       Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook;

·       Attention to detail, ability to organize paperwork in a methodical way;

·       Discreet, details and clients-oriented, patient, and willing to learn new things;

·       Good communication skills, drive for results, flexibility, efficiency, respect for diversity

·       Ability to work effectively under stressful conditions and within a team of colleagues from varied cultures and professional backgrounds

·       Knowledge of work routines, cultures, and methods in order to complete processes under minimal supervision

·       Fresh graduate (within one year of graduation)

Skills

·       Very good communication and interpersonal skills

·       Computer literate.

Languages

·       Thorough knowledge of spoken and written English

·       Knowledge of other local languages is an advantage. 

Competencies

The incumbent is expected to demonstrate the following technical and behavioural competencies

Values

·       Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

·       Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

·       Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

·       Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

·       Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

·       Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

·       Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

·       Communication: encourages and contributes to clear and open communication; explains

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting distance, and work permit, as applicable.

How to Apply

Register using the following LINK

Note: Please indicate the position title, vacancy number, and duty station in the subject line of your application letter. We strongly encourage qualified women to apply!