ZOA works in several regions in Ethiopia: Gambella Regional State (field office in  Gambella Town), Somali Regional State (field office in Dolo Ado and Melkadida refugee camp), Tigray Regional State (field office in Shire and Mekelle), Oromia Regional State (field office in Harar), Amhara and Addis Ababa. In Ethiopia, ZOA works with Internally Displaced People (IDPs), host populations, persons with disabilities, returnees, and a large population of refugees who fled a combination of violence and drought in Somalia, South Sudan and Eritrea. 

What we offer

ZOA offers a challenging position with a lot of responsibilities. We offer good benefits and remuneration which suits the NGO sector (including, but not limited to: medical, accident and life insurances, provident fund, training options). 

Your challenge 

Provide management, coordination, and direction for the EU Funded project titled “INTEGRATED BASIC SERVICES AND LIVELIHOODS FOR REFUGEES AND HOST COMMUNITIES IN GAMBELLA REGIONAL STATE.” . This includes managing stakeholder relationships; project deliverables; internal and external reporting; participation in cluster meetings and external representation; and managing staff. 

ESSENTIAL RESPONSIBILITIES AND DUTIES:

Project Management:

• Work with Area manager, finance, and M&E team to:Ensure project planned activities are implemented in line with the agreed work plans and budgets; successfully delivers against timeframes, milestones, output, and outcome targets/objectives. 

• Ensure project team are skilled and use the appropriate systems and tools for project management

• Support development of project work plan with milestones and budget; ensure plans are reviewed and updated quarterly

• Review financial and activity progress at least monthly, taking corrective actions to ensure timely and quality implementation

• Ensure that all issues and risks are identified, documented and mitigating actions taken.

• Lead monthly project review meetings with project team and key stakeholders

• Maintain project files and document control procedures according to ZOA policies, using the ZM for management of the project 

• Monitoring and Evaluation:

• In coordination with MEAL team, ensure good M&E practices are embedded, including documentation of good practices and case studies for visibility and reporting

• Ensure a culture of learning and knowledge sharing between staff and partners as well as ZOA Ethiopia team members

• Ensue the delivery of timely and accurate monthly and quarterly progress reports, utilizing ZOA’s and donor templates, to the Area Manager, stakeholders, and local government.

Partnership Management:

• Maintain and strengthen existing partnerships and develop new ones to ensure delivery of objectives; ensure application of ZOA’s people first principles and values in the partnerships

• Ensure partners are engaged in project planning and review processes

• Identify, maintain, and strengthen relationships with key stakeholders to strengthen project impact and sustainability after project closure

• Ensure a high level of collaboration and coordination with other organizations implementing similar sectors in the project areas

• Lead project implementation in coordination with consortium member organization and project staff

• Compile reports of the project (from ZOA’s project team and Action Against Hunger), and ensure timely and quality report production

• Lead consortium meetings

Project Team management:

• Manage, coach, and motivate a high performing project team within the performance management framework, ensuring application of ZOA’s values

• Ensure all staff have a performance agreement with agreed objectives and conduct monthly 1-to-1 meetings with direct reports

• Ensure staff fully understand ZOA’s project management and peacebuilding approaches and put in place an appropriate training plan. 

• Engage staff in project planning and review; supporting them to identify linkages between their work and delivery of ZOAs goals

• Professionally recruit and manage all consultants ensuring that their work is delivered as per the workplan and is contextualized to the operating environment.                                                                           

Representation

• Represents ZOA in external meetings/clusters at Gambella and contributes to building a positive profile for ZOA

• Maintain close coordination and foster positive working relationship with project implementer organization, UN Agencies, NGOs and government sector offices

• Ensure technical leads of EU funded project attends and actively participates in respective community of practice

Job Requirements

Educational Qualification and Experience:

• Bachelor’s or master’s degree in Project Management, International Development, Social Sciences, Developmental Studies, Humanitarians Studies, and related subjects.

• Relevant technical expertise and at least 5 years practical experience of applying project management. 

• Considerable experience (at least 5 years) of design and implementation of relief and development in relevant fields in Ethiopia.

• Experience with USAID/BHA funded project and demonstrated experience in ES/NFI and WASH sectors.

• Has a good knowledge and valuable network with business community in Addis Ababa;

• Has a sound of understanding of the challenges the refugee and Ethiopian youth face regarding employment and business;

• Demonstrated ability and substantial experience of programme management responsibilities in relief, IDPs, and consortium programmes.

• Demonstrated experience of applying project cycle management practices at a project or community level, with a facilitative approach, while retaining a strong focus on results orientation.

Other Requirements

• Commitment to and understanding of ZOA’s aims, values and principles Commitment to the vision and mission of ZOA Relief \Hope\ Recovery;

• Excellent interpersonal, communication, dialogue and human-resource management skills and proven team-building ability, necessary to support, motivate and mentor staff and partners

• Ability to create a creative, open-minded, learning, constructive and innovative working environment.

• Ability to work with local organizations and actors with knowledge about and experience from the relevant Gambella context, to utilize and ensure their capacity and continuous capacity development and to otherwise adapt ways of working accordingly.

• Additional management skills, necessary to meet project requirements in terms of coordination, coherence and consistency of project implementation, financial management, monitoring and reporting

• Excellent/very good documented analytical skills,

• Full professional proficiency in spoken and written English,

• Self-reliant in computer skills,

VALUES:

Accountability:

•  Holds self-accountable for making decisions, managing resources efficiently, achieving results in line with ZOA core values.

• Honest and reliable

Collaboration:

•  Builds and maintains effective relationships, with own team, colleagues, members, donors and partners.

• Values diversity, sees it as a source of competitive strength.

• Approachable, good listener, easy to talk to.

• Respect advises and follow instructions given by the line supervisor

• Respect line of hierarchy to the best interest

Creativity:

• Develops and encourages new and innovative solutions.

• Willing to take calculated risks.

Integrity:

•  Honest, encourages openness and transparency.

• Always acts in the best interests of ZOA Safeguarding policies (Child Protection, PSEA)

How to Apply

 Register using the following LINK