Post Title:                    HR Assistant

Reports to:                  HR Coordinator  

Duty Station:              Country Office, Addis Ababa

Salary:                          As per the organization scale

Required:                     One

Duration:                     Six months with possible extension based on budget availability

Introduction

Islamic Relief is an international relief and development charity founded in 1984 with its headquarters in Birmingham, UK. As well as responding to disasters and emergencies, Islamic Relief promotes sustainable economic and social development by working with local communities - regardless of race, religion or gender. The office officially started operation in Ethiopia in 2004. Islamic Relief Ethiopia (IRE) is operational in the Somali Regional State with a base office in Jigjiga, Hargelle, Elkere, Bare, GG and Dekasuftu, Afar Regional State; Ewa, Awra and Gulina; Oromia regional State, West Harergeye, Chiro and Meayso Woredas and an additional operational office in Addis Ababa. For more information please visit our website: http://www.islamic-relief.org/work-with-us

Islamic Relief is currently looking for female individuals who are competent for short-term positions to split the workload of the Human Resource section in the Country Office, Addis Ababa. Only female candidates who exhibit these qualities are encouraged to apply for the position.

Job Summary:

The Human Resources (HR) Assistant is responsible for performing a variety of technical and administrative support responsibilities relating to personnel functions including in the areas of employment recruitment and record management. She provides information and assistance to the HR Unit and performs a variety of tasks requiring specialized knowledge related to area of assignment.

Duties and Responsibilities

·       Assisting with day to day operations of the HR functions and duties, providing clerical and administrative support to the HR team.

·       Assists in reviewing departmental recruitment requests to ensure all recruitment are conducted against the organization’s staff establishment.

·       Collect the applicant’s document and prepares the long list and communication with selected candidates for schedules assessment. 

·       Provides general clerical and administrative support to the Human Resources Unit; prepares all documentation relating to appointments including offer and termination letters, reports pertaining to human resource management.

·       Maintains an up to date and accurate personnel records (both Hard and Soft copies) and with timely data entry and document control for employee matters and personnel files.

·       Implements HR policies, practices, and procedures, and ensures compliance with legal laws and/or regulations as regards recruitment.

·       Assists in the administration of all personnel policies and procedures.

·       Performs any other duties as required by management from time to time.

Job Requirements

Personal Specification

Formal Education/Qualification

·        Bachelor’s degree in Management or related fields.

Work Experience

·        A minimum of two years relevant experiences preferably in the INGO sector.

Skills and Competences

·        Competence in MS Office

·        Excellent interpersonal skills – builds good relationships with internal and external stakeholders

·        Able to plan, prioritize and organize self and others

·        Ability to manage a complex and demanding workload with flexible behavior

·        Sympathy with the aims and objectives of IRE

·        Commitment to humanitarian principles and action

·        Very good written and spoken skill both in English and Amharic language

Safeguarding and Equal Opportunity

Islamic Relief and Islamic Relief staff considers the welfare and protection of children, young people and people at risk to be paramount to the organization. And must adhere the principle of ‘do no harm and leave no one behind.’ It is critical we do not expose communities or staff we work with to the risk of harm through our interventions.  With a zero tolerance approach Islamic Relief have a number of related policies which also describe standards in behavior expected from the organization, its staff and representatives towards each other and those we serve. Islamic Relief is committed to responding swiftly, appropriately and constructively to any and all information children, young people and people at risk have disclosed.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. We participate in the Inter Agency Misconduct Disclosure Scheme and will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and child abuse during employment, or incidents under investigation when the applicant left employment before signing the contract agreement.

Islamic Relief believes everyone has the right to be safe, respected and valued regardless of who they are or their circumstances, and an equal employment opportunity  to all candidates and qualified applicants, we do not discriminate on the base of age, sex, race, color, religion, national or ethnic origin, disability status and diversity. 

How to Apply

Application Procedures

·       Interested candidates are required to submit a complete Job application form with all required supporting documents (copy of credentials and testimonials) through Ethiopia.HR@islamic-relief.org.et.

·       You can access the Job Application Form with this link: THIS LINK Failure to follow the instructions will invalidate your application.

·       Closing date for the application is January 05, 2022.

·       Due to the high volume of application, we regret that we will be able to contact only the shortlisted candidates.