The Assets Management Coordinator is responsible to implement and roll out the E-Asset system and provide training on the system at all levels, and ensure SCI’s property handling and administration at all levels as per the set procedures of Fixed and non-Fixed Assets management, and based on minimum standards for equipment management as well as the finance manual. He/she will also be responsible for reporting audits and project close-out support management, tracking and documentation activities.

SCOPE OF ROLE:

Reports to: Head- Warehouse and Inventory Management

Staff directly reporting to this post:  None

Asset management

• Responsible for E-Asset management, training and roll out at field office level as well

• Responsible for the overall management, tracking, maintenance and reporting of SCI’s fixed and non-fixed  assets and General Programme Equipment 

• Maintain a fixed and non-fixed assets register list in line with the SCI’s asset management guidelines.

• Register all new assets on asset register/E-Asset, issue each asset with tag number numbers and ensure all required information including a list of accessories, budget code details, donor and value of assets are captured in the asset register.

• Ensure assets are ready for use before dispatch to the field offices;

• Satellite/cell phones are managed in line with policies.

• Notify finance of any billing information

• Facilitate dispatch of assets to relevant field offices or issues to individuals as instructed and update asset register as required

• Maintain programmes Central Asset Register/E-Asset for all assets in the programme updating any changes as necessary ensuring authorised documentation confirming the change in status is received from field offices and updating asset master asset register;

• Arrange all asset services and repairs are done in a timely manner and asset records are updated. 

• Organize annual asset inventory taking at all SCI office premises and guesthouses

• Ensuring that the correct documentation pertaining to identity, repair, theft, loss, disposal, and organizing a physical check of all Assets on a regular basis against their registers.   

• Identify assets that are no more needed by the organization (obsolete, defective, and broken) and prepare disposal documents to be presented to the Country Director for approval.

• Regularly communicate with field offices supply chain leads on asset sorting, tagging and registration

• With the budget, holders ensure copies of asset documents are updated and reconciled with the accounts department

• Produce monthly, quarterly and annual reports

• Maintain and Implement an electronic  national assets tracking system to ensure adequate supporting documentation, accuracy and control over movements; ensure accurate and organized records as well as regular reporting and updating;

• Collect donation documents from the donation recipient partners, support in compiling donation reports and submit the report to Authority for Civil Society Organizations (ACSOs) in the time due.

• Undertake property management activities as assigned by the line manager. 

Job Requirements

QUALIFICATIONS AND EXPERIENCE

• Degree in Supply Chain/Asset Management/business administration/management/Finance from recognized university/college with 5 years of related experience,

• Good written and spoken English knowledge

• A good team player

• Commitment to and understanding of Save the children’s aims, values and principles

• A commitment to children’s rights and principles of equal opportunity

• Commitment to Save the Children values.

• A high level of computer literacy (word, excel, ppt etc.)

How to Apply

Register using the following LINK