Médecins Sans Frontières (MSF) is an independent international medical humanitarian organisation that delivers emergency aid in more than 70 countries to people affected by armed conflict, epidemics, natural or man-made disasters or exclusion from healthcare.

Duration:                   Until December 31/2023 with Possible Extension Main Purpose Execute administrative, HR and legal related tasks to support the Project HR Manager following MSF standards and procedures, in order to ensure legal compliance and to realize the HR capacity required to achieve project objectives   Accountabilities   •            Under supervision of the Project HR Manager managing personal files in order to ensure accuracy, compliance and on time payments.•             Updating the HR database and personal files to facilitate HR processes management.•             Updating Social security Tax office files in order to meet legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance•             Preparing employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.•             Preparing monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.•             Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative•             Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project HR Manager in translating documents into local language and assisting in meetings upon request.  MSF Section/Context Specific Accountabilities ·       Supervises cleaners in the office and guesthouse and also cooks in the guest house.·       Ensure all the office and guest house rooms including toilets and showers are well cleaned and equiped with the necessary materials like toilet paper, hand washing soap, other ditergents used for toilets and etc·       Facilitate, organize and follow the accommodation for relocated national staff, international staff and visitors and make sure all the necessary materials are in the room.·       Make periodic inventory for kitchen utensils and materials to identify the missing, broken or obsolete and take the necessary measures·       Follow the movement table everyday and update the movement follow up table for air port pick-ups and drop-offs·       Prepare and send flight booking request for the staff departing from/coming to the project and ensure the passenger/s receive the flight ticket on time.·       Update the project contact list regularly and share it to Coordination whenever there is an update·       Support the project HR Manager with preparing new vacancy announcements, collecting and organizing the application documents and inviting the candidates for written test and interview.·       Organize the written test or interview room in consultation and collaboration with Project HR Manager and Project Logistics Manager/Supervisor·       Draft memos and letters when requested by his/her line manager and also translate to local language when needed·       Additional HR/ Admin tasks delegated by the Project HR Manager  

Job Requirements

Education

·           Desirable HRM, business or administration related diploma.

Experience

·           Essential previous working experience of at least two years in relevant jobs.

·            Desirable experience in MSF or other NGOs in developing countries.

·           Basic computer skills including Microsoft Outlook, Excel, and Word

How to Apply

Submit your CV along with your cover letter and educational records with a copy of national ID via email: msfocb-afar-recruitment@brussels.msf.org or in person to our office, located in Afar, Semera, in front of Ardi Ethiopia Hotel

N.B: Please indicate vacancy title and your name on the subject line of your email

Posting date: 23/12/2022

Closing date: 02/01/2023

MSF Belgium promotes the EQUITY, DIVERSITY & INCLUSION.

We strongly encourage women and people with reduced mobility (able to work in remote places) to apply.

Incomplete applications will not be accepted.

Please note that only short-listed applicants will be contacted.

Copies of CV + supporting documents are non-returnable. Phone calls are not allowed.