Job Expired
IQFS Document Controller
BGI Ethiopia
Business
Business Management
Addis Ababa
1 years - 2 years
1 Position
2022-12-30
to
2022-12-31
Business Administration
Secretarial & Office Management
Full Time
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Job Description
Role Summary
Under close supervision of Country IQFS Manager, the IQFS document controller will manage day to day the flow of IQFS documentation. His or her responsibilities include handling, reviewing, filing, and maintaining transparent, up-to-date and easily traceable documents
.Duties & Responsibilities
Review and Approve/Reject Document addition, revision, removal, or adoption requests
Shall assign document numbers according to the IQFS document codification.Check and edit documents for accuracy and compliance Publish and communicate controlled documents
Designing templates for documents, file types, and document databases Checking and editing documents for accuracy and compliance Controlling the flow of documents in and out of department Reporting errors or developments regarding document storageS hall ensure that the required document identified as “Controlled” are made accessible to end users. Is responsible to collect the old documents and remove it from the system. Plan and register the retention period of these obsolete documents (hard copy or on software)Ensuring the secure destruction and disposal when needed Updating and maintaining document management systems and physical records. Maintaining the security of confidential documents .Assisting employees with accessing documents through our document management system Conducting internal audits and reports regarding the document control
Job Requirements
Required qualification (Criteria)
1-2 years experience in document management, archive management, or records management
Hands-On Experience with MS- Office (Special; Attention to MS- Excel)
Management Systems Knowledge
Reporting
Organizational Skills
Typing speed of 65 to 70 words per minute.
Report writing skills
High- level Documentation and Recording Skills
Collaborative and Good communication skills
People Management Skills
Stress Management Skills
Emotional Intelligence
How to Apply
Qualified candidates should submit your application only through THIS LINK
Fields Of Study
Business Administration
Secretarial & Office Management
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