Position Title: Project Assistant- Camp Coordination and Camp Management (CCCM)

Position Grade: G5

Vacancy No.: IOM-SVN/0161/22

Duty Station: Adwa, Ethiopia

Type of Appointment: SST, Six months with possibility of extension (Subject to funding availability)

Estimated Start Date: As soon as possible

Closing Date:  13 January 2022

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting huma0ne and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal & External candidates are eligible to apply to this vacancy.

Background

Under the direct supervision of the IOM Sub Office Head in Shire and technical supervision of CCCM Senior Assistant in the IOM office in Shire, the CCCM project assistant shall be responsible to carry out general duties related to IOM’s CCCM support activities by the IOM Sub Office in Shire. In particular, he/she will be responsible for the following duties and responsibilities

Responsibilities and Accountabilities:

Coordination and Information Management:

·       Support field level CCCM activities and CCCM Clerks in the filed in data collection from service providers, authorities, site population, site leadership, host/neighbouring community and direct observation, and timely sharing of updates and recommendations to IOM CCCM in coordination with CCCM Officer/CCCM Senior Project Assistant.

·       In close coordination with Woreda and site level authorities and service providers, especially Shelter, WASH and Health actors, contribute to CCCM facilitation of coordination including through:

-  Supporting government focal points and co-chairing Woreda or Site Coordination Meetings in person bilaterally or electronically (if required by Covid-19 protocols).

-  Follow up with respective stakeholders to address gaps in implementation, esp. for COVID-19 mitigation, using meeting minutes, complaints and feedback received from the communities and stakeholders/service providers and/or service gap analysis tracking tools.

-  Ensuring consistent monitoring and managing information on needs of site population, dissemination of information, mapping all stakeholders (service mapping and contact lists), ensuring that gaps and duplications in the delivery of assistance and services are identified and responded to.

-  Leading the coordination of partners/service providers to support the government authorities for developing and implementing of inter-agency/inter-sectoral Site or Woreda-specific COVID-19 SOPs.

-  Ensure that proper establishment and/or strengthening of the complains and feedback mechanism and inter-cluster referral mechanism is in place for responding to the complaints and feedback received from the community and partners/service providers, including those related to COVID-19 and protection issues, as part of IOM CCCM’s Community Feedback Mechanism (CFM).

Community Participation:

·       Ensure the establishment and/or restructuring site leadership and representative governance structures (site committees) thereby provide them with capacity building trainings on their Terms of Reference (ToR) and Code of Conduct (CoC), using IOM’s standard tools along with COVID-19 specific.

·       Provide necessary guidance and leadership to the CCCM team on conducting Risk Communication and Community Engagement (RCCE) activities in community level, including by supporting community representative structures to conduct onward dissemination of COVID-19 messaging to the wider community and ensure that RCCE is applied properly to contain and/or mitigate the risk of pandemic.

·       Making sure meaningful participation of all genders and during assessment, distribution or awareness raising etc.

Site Improvements:

·       Support the CCCM clerks in identifying and regular monitoring the condition of infrastructures (communal shelters, communal structures such as WASH facilities, kitchens, distribution points, etc.) in targeted sites and flag wherever humanitarian standards or needed upgrade, especially wherever these relate to COVID-19 IPC and to protection risks.

·       In the context of a pandemic and/or disease outbreak, make sure close collaboration between IOM’s CCCM, Shelter, WASH, MHPSS and Health sub-units, as well as with external actors across all sectors, especially in the identification of high risk and inform the team leader and/or CCCM officer for any support needed.

·       Make sure that the CFM data of the IDP site and/or returnee location are collected, organized, and shared with IM team on weekly basis, Kebele profiles data on monthly or as may be requested, prepare and send respective locations weekly updates by compiling from the field team.

Organizational Responsibilities:

 ·       Contribute to sub-office updates on emerging humanitarian issues and gaps relating to CCCM and Emergency Post Crisis (EPC) areas of intervention

·       Draft field mission plans in consultation with the CCCM Team Leader and/or CCCM Officer,

·       Support logistical needs of the CCCM program staff, including communication, transportation and distribution.

·       Coordinate the monitoring laborers at field sites and track material receipt, storage and delivery at sites.

·       Support field level CCCM activities and field team in coordination with CCCM Field Officers

·       Assist in drafting monthly and weekly reports.

·       Support or participate in assessments either organized by IOM, cluster or OCHA.

·       Comply with UNDSS security protocol and internal IOM procedures.

Perform such other duties as may be assigned

Job Requirements

Required Qualifications and Experience

Educational Qualification

·       University Degree in Social Sciences, Business Administration or related field of study with relevant professional experience or a combination of training and relevant working experience

Experience

·       At least 3 years’ work experience related to disaster response and/or transition and recovery programs with humanitarian agencies.

·       Practical experience and detailed knowledge of the disaster risk management, with emphasis on disaster response and recovery programs is essential.

·       Thorough knowledge of data protection issues in emergency operation and utilization of Microsoft Office application including databases is required.

·       Ability to adapt technical knowledge and expertise to specific project or activities; ability to work with colleagues from different cultural and professional backgrounds; flexibility to perform and deliver in difficult and rapidly changing situations is essential.

·        In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,

·       Knowledge of UN and bilateral donor programming.

·       Knowledge of financial rules and regulations.

·       Knowledge of International Public Sector Accounting Standards (IPSAS)

Skills

·       Good computer knowledge in MS office packages.

·       Ability to adapt technical knowledge and expertise to specific project or activities; ability to work with colleagues from different cultural and professional backgrounds; flexibility to perform and deliver in difficult and rapidly changing situations is essential.

·       Ability to work quickly and accurately and pay attention to detail.

·       Willingness to assist efficiently in a very busy project environment.

·       Ability to meet deadlines and work under pressure.

·       Ability to present clear and concise information and good communication skills i.e., Strong writing and reporting skills,

·       Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.

Languages

·       Thorough knowledge of spoken and written English

·       Knowledge of other local languages is an advantage.

Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting distance, and work permit, as applicable.

How to Apply

For applicants to be considered, applicants are required to apply via THIS LINK  indicating the short vacancy number and position title as mentioned in the short vacancy notice he/she applied for in the email Subject line. Any application that does not have this information in the subject line will not be considered and attach the following:

·     Motivation/Application letter

·     CV (written in English) with three professional referees and their contacts (both email and telephone)

·     Copies of all Academic Certificates from an Accredited University

·     Only shortlisted candidates will be contacted.

Posting period:

From 30-Dec-2022 to 13-Jan-2023

Only shortlisted candidates will be contacted.

We strongly encourage qualified female applicants to apply!