CARE is an international NGO with local staff and community partners in more than 90 countries. We create local solutions to poverty and inequality, and we seek dignity for everyone every day and during times of crisis.  These solutions have a broad range, from clean water to access to education; from microfinance to ensuring that everyone has nutritious food; from agriculture and climate change to disaster response. CARE puts women and girls at the center of everything we do because they have proven to be the best hope for creating lasting change in the world.  Our staff live where they work, which makes us effective at understanding the challenges they face. We’ve been doing this for over 70 years, since World War II. It started with the world’s first CARE Package® of food for the post-war hungry in Europe.  Our work today is as important as ever, we believe that poverty and inequality are historic injustices that we can end within a generation, for good. If you share our core beliefs: poverty is an injustice; poverty is solvable; and together, we have the power to end it, join us.

The filing and VAT clerk is responsible for filing and documentation of all financial documents (both at head office and the central store at Adama); handling monthly tax, pension, cost share, and other payroll liabilities payments to tax authority; preparing checks for all Addis based projects and scanning of documents (for uploads to accounting software, for audits, internal reporting, online filing, etc...).

The position is also required to make sure that audit sample documents from field offices are delivered safely and in a timely manner to head office and returned in a similar manner. The filing and VAT clerk is also the focal person for submission of VAT refund documents to Donors and responsible for collection of refund checks.

S/he also provides back up cover for the assistant accountant position.  

II.    Responsibilities

Job Responsibility # 1:  Filing and documentation (30%)

• Filing documents properly after all the necessary approval and payment processes have been completed.

• Label box files and place all financial documents (cash receipts, checks, transfer letters, journal vouchers, etc…) in logical order (as per the filing protocol of CARE).

• Maintain all files for the incoming and outgoing letters from and to finance.

• Provide documents to auditors or staff when documents are required.

• Ensure documents are returned and properly filed after auditors and staff review and verify.

• Maintain handover register for the proper and timely issue and return of all financial documents.

Job Responsibility # 2:  Scanning and copying of financial documents (30%)

• Scan and provide soft copy of documents for online filing and uploading to accounting software.

• Coordinate the scanning and delivering of audit samples for remote audits.

• Assist finance staffs with all other scanning and copying needs.

Job Responsibility #3:  Taxes (30%)

• Facilitate monthly tax, pension, cost share, and other payroll liabilities payments to the government in timely fashion.

• Provide support to finance officer at time of reconciling taxes from system to actual amount paid to the government.

Job Responsibility #4:  Other (10%)

• Contribute to softy copy filing on the shared drive and participate in hard copy/archiving as required.

• Handle the responsibility of the assistant accountant and/or the account analyst as required.

• Assist in advance payments for trainings, meetings and workshops

• Perform other duties as assigned.

III. GENDER EQUALITY

• Understanding and demonstrated commitment to the importance of gender, youth and social inclusion issues.

• Demonstrated commitment to principles of Gender Equity, Diversity, Inclusion and PSEAH (safeguarding), as evidenced in previous positions / programming

Job Requirements

IV  Qualifications

Required:

• Certificate or Diploma in accounting or equivalent combination of education and work experience

• 2 years job related experience.

Desired:

• NGO experience

• Good communication and presentation skills

• Well organized and ability to act in a professional and ethical manner

• Good skills in computer applications

• Firm belief in teamwork, gender equality, sensitivity to HIV/AIDS, participatory approach and sustainable development.

• Knowledge of People soft.

How to Apply

If you are interested to be part of our dynamic team, exciting work environment and contribute to CARE Ethiopia’s mission and vision, please send your CV (not more than 3 pages) and cover letter (not more than one page) through THIS LINK

Only short-listed candidates will be contacted.

Passionate and dedicated candidates who meet the requirement are strongly encouraged to apply, especially women!

CARE seeks to improve the lives of the most marginalized, particularly women and girls. Our diversity is our strength. We encourage people from all backgrounds and experiences to apply.

CARE Ethiopia is committed to preventing all unwanted behavior at work. This includes sexual harassment, exploitation and abuse, and child abuse. We expect everyone who works for us to share this commitment by understanding and working within the CARE Safeguarding Policy and related framework. CARE Ethiopia has a zero-tolerance approach to any harm to, or exploitation of, a vulnerable adult or child by any of our staff, representatives, or partners.

CARE Ethiopia reserves the right to seek information from job applicants’ current and/or previous employers about incidents of sexual exploitation, sexual abuse and/or sexual harassment the applicant may have been found guilty to have committed or about which an investigation was in the process of being carried out at the time of the termination of the applicant’s employment with that employer.

By submitting the application, the job applicant confirms that s/he has no objection to CARE Ethiopia requesting the information specified above. All offers of employment will be subject to satisfactory references and appropriate screening checks.