The Finance and Admin Officer will play a key role in coordinating the financial administration of projects according to donor and Amref Health Africa regulations and minimum standards. The job holder is expected to plan, organizes, coordinate and monitor the activities of Finance, administration and including logistics and vehicle operation, supplies and procurement, security and office management, finance and personnel, warehouse and commodity management; ensure proper implementation of the organization’s policies and procedures including Finance, Admin and HR P & P manuals; ensures the availability of required cash for all operations; follows up the preparation of regular reports to the project management, program sector heads, government and others as needed. The officer will be the contact person in the area of Finance, Admin and HR reason for the regional office.

Specifics Responsibilities

Financial Accounting, Financial Management and Program Support:

• To follow up proper tracking of all project’s expenditures against budget, analyze recurrent costs and expenditure trends, and the financial position.

• Helping the Project Manager in preparing and revising budgets, checking whether the financial reports have been prepared for the donor, and coordinating to provide regular financial updates as and when requested.

• Coordinating and proper job segregation of Finance Officers, Assistants and Cashiers.

• Certify that all payments are substantiated by appropriate source documents, and authorized by budget holders before any payments are affected.

• Ensure adherence to financial procedures and purchasing procedures established by Amref Health Africa.

• Check whether the correct deduction of income taxes from staff monthly salaries and paid to the Inland Revenue Authority on a monthly basis;

• Assist the Field Manager and Project Manager(s) in carrying out variance analysis, financial reports, and cash flow projection.

• Ensure that project activities do not get delayed due to a shortage of funds or that exchange losses are not incurred due to a lack of proper planning.

• Follow up on timely settlement of different kinds of advances, utility and communication bills.

Administration & Human Resource

• Coordinates the activities of the administration

• Ensures that both administration and financial policies are maintained;

• Approves payment and other requests, and ensure that resources are utilized properly and for the intended purpose;

• Ensures that the office and property of the organization are safeguarded, and the security of the organization is maintained;

• Checks that the staff of the organization is on their duty;

• Ensures that the various activities of the field office are carried out as planned;

• Supervises admins and finance assistants, cashiers

• Prepares different periodic reports;

Job Requirements

• Bachelor’s degree in Accounting, Finance or a related field.

• More than 8 years of relevant experience in the areas of financial, admin and project management expertise.

• Minimum of 4 years experience in International NGOs with the same position.

• Strong interpersonal and relationship-building skills

• High level of analytical and interpretative problem-solving.

• Computer literacy, including facility with, Finance related software, ERP, Word, Excel, and other Microsoft Office applications

• Ability to develop and implement solutions independently

How to Apply

Register using the following LINK