The key role of OCHA Ethiopia is to mobilize and coordinate effective and principled humanitarian action via advocacy actions which may include the publication of information gathered by the office. There is always much demand for reliable background information contextual reporting and data on the humanitarian situation in Ethiopia. Efficient information sharing and authoritative analysis are fundamental to its support to the UN Humanitarian Coordinator OCHA produces a range of documents to meet these needs through a combination of regular situation reports special studies maps and other graphical materials resource tracking reports and operational databases made available to the relief community primarily through the electronic mailing list.

The office for the Coordination of Humanitarian Affairs (OCHA) has managed and provided support to the UNCT in Ethiopia since 2000. OCHA is responsible for monitoring relief needs and providing humanitarian support services to the UN Country Team (UNCT) reporting directly to the Humanitarian Coordinator and the Heads of UN Agencies.

OCHA works in support of the UN Humanitarian Coordinator to facilitate the coordination of well-resourced and effective international relief response and towards bridging the transition from relief to recovery. Functionally the work of OCHA breaks into four main areas (1) coordination and operational support (2) field monitoring and analysis (3) information management and humanitarian reporting (4) research and evaluation and (5) management of pooled fund resources HRF and CERF

Key Functions/Responsibilities

Within the limits of delegated authority, the Administrative Analyst, under the supervision of the Head of Admin/Finance Unit, will be responsible for the following duties

• Together with the Admin/Finance Officer, represents the office in meetings on various Administration issues with different agencies

• Creates travel requests in UMOJA on behalf of the staff and follows up on their processing by HQ, including the processing of travel claims upon completion of travel

• Briefs staff on policies and procedures relating to official travel. Processes Travel Claims upon completion of travel.

• Consults regularly with UNDP and other service providers on various issues and joint activities to ensure continued provision of required services

• Participates in OMT meetings including OMT Technical Working Groups.

• Drafts letters and other correspondence relating to administrative, financial, and personnel activities.

• Handles procurement planning and procurement of office supplies and equipment, ensuring budgetary adequacy and observance of procurement rules and regulations.

• Facilitates processing of MOUS by HQ for office rental ensuring availability of MOUS, UNDSS MOSS compliant reports for processing of MOUS

• Oversees the maintenance of daily attendance and leave records and assists staff in the processing of requests in UMOJA relating to Home Leave, R&R travel,

• Ensures the safekeeping, of annual physical inventory; prepares periodical reports for submission to Headquarters including cost analysis and recommendations for replacement/disposal of supplies and equipment.

• Oversees the periodic physical inventory check to ensure that physical inventory data matches the inventory record.

• Together with the Admin Officer, recommends replacement/disposal of items, when necessary, in line with rules and regulations.

• Any other duties as may be required.

Results Expected

Ensure timely and efficient delivery of administrative, travel, procurement, and inventory management services for the office and other clients

The key results have an impact on the overall economy, efficiency, and effectiveness of OCHA Ethiopia CO operations as it relates to the use of corporate resources in the following areas

• Financial Services

• Administrative services including logistics, common services, and procurement services

• Human resource services

Competencies and Critical Success Factors

Corporate Competencies

• Demonstrates commitment to UNOCHA’s vision, mission, and strategic goals

• Demonstrate integrity by modeling the UN’s values and ethical standards

• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Core Competencies:

• Planning and organizing

• Accountability

• Integrity

• Client orientation

• Teamwork Communication

Recruitment Qualifications

Education:

• Advanced university degree or bachelor’s degree in Business Administration, Finance, Commerce, Economics or a related field.

Experience

• A minimum of 2 years of relevant professional experience with an Advanced Degree and 4 years with a bachelor’s degree in finance, business administration/public administration, ideally including experience with the UN or other international organizations is required.

• Good knowledge of UN policies and administrative, financial, and personnel rules and regulations.

• The ability to work with moderate supervision, and with integrity is an asset.

• Proficiency in the use of computers and office software applications (MS Word, Excel, etc);

Language:

• Fluency in English and the national language of the duty station is required.

 How to Apply

Submit your CV, Letter of Motivation, and supporting documents via email: afeworkg@un.org