Warehouse and Inventory Officer is responsible to support the Senior Logistics Coordinator with conducting timely and compliant warehouse operations, including: receiving, handling, recording, warehousing, issuing, updating stock balance, tagging new fixed asset, registering, tracking, disposing and conducting the regular inventory and fixed asset count twice a year and prepare report for concerned stakeholders regularly.

Major Responsibilities

·       Receive, verify, register and store goods in dedicated storage/warehouse location in line with item required storage conditions by following standard warehousing procedure for the appropriate storage condition for all goods, including temperature and humidity control, and isolation of dangerous goods and goods not fit for end use (i.e. damaged/expired goods)

·       Prepare, verify and sign off warehouse and transport documents, and maintain confidential files and accurate warehouse transaction records to ensure immediate reporting on goods movements in line with the organizational requirements and item Quality Control when tasked.

·       Maintaining accurate and up to date stock records by item and project for all transactions and performing stock counting during each tasked warehouse transaction supported with prompt and accurate transactions recording.

·       Ensuring warehouse is well-maintained, cleaned, disinfected, dry, well-organized and arranged in category

·       Contributing to the safety and security of warehouse operations, facilities and goods storage.

·       Contributing to the maintenance of relevant handling of equipment and notifying supervisor of need for additional packing materials, cleaning materials, and protective equipment and supplies, etc.

·       Stacking and organizing stocks properly and optimizing use of warehouse indoor/outdoor space.

·       Packing shipments with appropriate packing to reduce risk of damage during transportation.

·       Reporting of any losses or damages of goods to Logistics manager/Coordinator and where tasked process stock adjustments in stock documentations and report.

·       Preparing release of goods in line with approved Goods Issue Orders (GIOs) and Preparing appropriate documentation to escort shipment (Waybill, etc.).

·       Conduct daily warehouse closing reconciliation and accurate inventory checks supporting internal control systems in compliance with the warehouse management requirements. 

·       Perform daily inspections and prepare reports on the quantity and quality of the goods received/dispatched and handled, detect promptly and analyze reasons for stock discrepancies/damages, investigate the missing quantity and prepare warehouse loss reports recommending appropriate solutions, to enable informed decision-making.

·       Implement appropriate measures to safeguard assets and resources of the organization, to ensure real-time tracking and quality control using standard preventive measures in line with established procedures and authorization received from the supervisor.

·       Monitor the condition of the warehouse and commodities and take appropriate actions, to support efficient warehouse space-planning and well-organized commodity storage

·       He/she is responsible for preparing the reports on adjustments done to inventories that may be damaged, spoilt, etc., and coordinates the purchasing, inventory and warehousing functions.

·       He/she finds out sources of supply and is responsible for obtaining quotes from the suppliers as well as receiving materials/goods from the vendors warehouse as per the order.

·       To maintain record of receipts as well as issuance of items, including all the source documents for the transaction that are going out of the warehouse so as to ensure accuracy and completeness

·       To supervise the offloading process, the subsequent arrangement of goods, material, etc., and consignment so that it can be accessed and identified easily and prepare payments for loading and offloading for daily laborers.

·       To ensure the correct and timely valuation of the inventory and to be involved in directing and managing procedures related to offloading, packing and unpacking.

·       Train and Supervise the field office warehouses and ensure all the warehouse processes are similar and uniform across the warehouses.

·       Handle Other activities related to warehouse operational activities assigned by Senior Logistics Coordinator and Procurement Manager

Competency and Preferred Skills 

·       Proven track record within warehousing and stock management and Good knowledge of the warehousing, purchasing and regulations of international organization and donors.

·       Detail oriented in goods handling and proven ability to use different recording and tracking tools.

·       Good organizational, inter-personal, innovative and problem-solving skills.

·       Proficiency with MS Word and Excel and other use of database and tracking tools (minimum requirement).

·       Very good report writing and communication skills and able to produce reports in English

• Fluency in English and Amharic 

• Evidence of the practice of a high level of trustworthiness and confidentiality 

Job Requirements

Qualifications: -

·       University degree from recognized university in related field (business management, Accounting, and supply chain management, Marketing)  

Experience: -

·       At least 3 years of professional experience in logistics and/or warehousing, accounting and purchasing or record keeping. At least one-year practical experience in warehouse, record keeping and inventory control.

·       INGO experience is an advantage

Additional Expectations:

·       Properly tracked Purchase history, receipts, prices, vendors and projects

·       Properly maintained and up to date Supplier Data base by category

·       Ensure all the new asset purchases are timely transferred to Logs and registered in Serenic

·       Prepare regular asset disposal report and ensure their disposition physically from the system

 How to Apply

Submit your CV and application letter via email: hrspe@samaritan.org

N.B: Please write the position title you are applying for in the email subject line, ''Warehouse and Inventory Officer''