Oxfam is a global community that believes poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s rights activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers, and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of the international confederation of 21 organizations working together with partners and local communities in the areas of humanitarian, development, and campaigning, in more than 90 countries. 

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter-Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply. Our work in Ethiopia

Since the early 1970s, we have been working to address the underlying causes of poverty and marginalization by focusing on developing sustainable livelihoods, providing water and sanitation, agriculture, climate research, gender, and humanitarian issues.

Job details

DIVISION: Operations

TEAM: - Property & Logistics

LOCATION:  Addis Ababa (frequent travel to all field locations of North Response) CONTRACT TYPE: Fixed Term  12 MONTHS

GRADE:  C2                                                      

JOB FAMILY:  Property and Logistics

SALARY: As per Oxfam pay scale

HOURS: 37.5 per week

FLEXIBLE WORKING We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. 

TEAM PURPOSE: To contribute to the effective management and development of the support services function (Supply and Logistics) and to deliver Oxfam’s strategic and operational priorities in North response locations and ensure innovative and quality compliance process.

JOB PURPOSE: To lead the provision of effective Logistics support -humanitarian/development programmes in north Ethiopia responses.

POST HOLDER REPORTS TO Head of Supply & Logistics

JOBS REPORTING TO THIS POST: North Response logistics team

BUDGET RESPONSIBILITY: No

KEY RESPONSIBILITIES: Considerable strategic input, helps shape strategic objectives in the ongoing humanitarian response in Tigray and AFAR Support program units and partner entities develop procurement plans, coordination of field sub-offices, and delivery of agreed plans or strategies Representation in coordination meetings and external relationships with UN agencies, NGOs cluster and local authorities on logistics related Often working as part of a management team within a larger program unit Providing specialist advice or skills to partner and Oxfam team on Logistics policies and procedures Plans/objectives contribute to broader program strategy and can involve collaboration with other parts of the organization and other affiliates and stakeholders Decision-making requires significant levels of judgement based on technical experience, generally actively supported within line management or the programme team. Role is variable with well-defined targets and/or minimum standards and is both proactive and reactive Role requires support in producing clear and quality proposals and reports that demonstrate good accountability To ensure well adequate team in place including support in recruitment process of logistics staff To provide support and capacity building of the logistic teams To visit these teams and programmes regularly, in order to ensure well-functioning logistics systems in accordance with procedures To set objectives for the logistics personnel and performance manage them and procedures; ensure all logistics specific areas (procurement, Assets, stock management, fleet are well managed; and relevant donor and Oxfam policies and procedures are complied To ensure capacity building of the logistics team working for Oxfam through trainings, mentoring, and guidance on policy and procedures To establish and maintain good contacts with suppliers, government offices, UN agencies and other NGOs with regards to logistical matters. To provide and maintain safety policies for Oxfam staffs, premises and goods To oversee the management of procurement of items based on authorized requisitions, in line with Oxfam procedures. Contract management To liaise closely with other support functions as well as humanitarian Program Managers and programme department, on local and international procurement To keep records of and maintain contacts with suppliers and local repair/maintenance shops, and to conduct price comparisons among them, in order to get the best deals • To ensure that stocks and assets are timely and accurately tracked 

Procurement and storage To oversee the management of procurement of items based on authorized requisitions, in line with Oxfam procedures. Contract managementTo liaise closely with other support functions as well as humanitarian Program Managers and programme department, on local and international procurement To keep records of and maintain contacts with suppliers and local repair/maintenance shops, and to conduct price comparisons among them, in order to get the best deals • To ensure that stocks and assets are timely and accurately tracked

Distribution Liaise with program staff to properly plan for NFIs distribution Prepare distribution report Ensure that water trucking system functions well

Fleet and communication Oversee the regulation of the use of vehicles and communications equipment. To oversee the installation, programming, rightful use, and maintenance of communications equipment Oversee the supervision and planning of vehicle allocation to optimally serve the needs of the programme. To ensure the monitoring of the fuel consumption and maintenance of Oxfam vehicles and the skills of the drivers. Provide on a regular and timely fashion logistics reports, updates on supply chain to enable programs functioning To perform any other duties reasonably requested of you by the north Response Manager To ensure proper and up to-date logistics records are tracked, maintained, kept and easily retrievable for audit trail or whenever they are required (including assets registers, procurement documents, stores documents etc)

Partnership Proactively share information with and from partners on plans, activities and resources Contribute to the delivery of learning for partner organizations

People management and Development Given the design of a project location in consultation with senior staff, identify staff requirement, staff gaps, and analyses the roles & responsibilities of Supply & Logistics roles. Using standard job profiles, develop vacancy announcements, work with HR in recruiting staff including negotiating terms and conditions of contracts. Plan, organize and lead work of teams and individual staff members by establishing clear individual role objectives, monitoring support process, and provide feedback to improve performance. Support staff in their career development and progression.

Reporting Analyze supply chain performance using supply and logistics reports To receive and consolidate logistics activities update (fleet report, asset tracking, stock inventories, Procurement tracking report and analysis  on monthly basis and report to CLM. Ensure that procedures and processes are up to date and communicated. Provided monthly logistics reports on time 

Job Requirements

Person specification

Most importantly, every individual at Oxfam GB needs to be able to:

Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, SOLIDARITY, COURAGE, AND EQUALITY

Our Values

Equality: We believe everyone has the right to be treated fairly and to have the same rights and opportunities.

Empowerment: We acknowledge and seek to expand people’s agency over their lives and the decisions that impact them.

Solidarity: We join hands, support, and collaborate across boundaries in working towards a just and sustainable world.

Inclusiveness: We embrace diversity and difference and value the perspectives and contributions of all people and communities in their fight against poverty and injustice.

Accountability: We take responsibility for our actions and inaction and hold ourselves accountable to the people we work with and for.

Courage: We speak truth to power and act with conviction on the justice of our causes.

Ensure you commit to our THREE ORGANISATIONAL ATTRIBUTES:1. Be committed to equal opportunities: demonstrating sensitivity to culture differences and gender equality.2.. To work with others to find lasting solutions to poverty and suffering and deliver the required services and goods to the right time and place 3. Be committed to fulfil supply and logistics mandate which includes Oxfam internal procedures and donor requirements  

Ensure you actively ADOPT OXFAM’S FEMINIST LEADERSHIP APPROACH and applying the principles and twelve practices in your work. Read more about this here: For this role, we have selected two of the most relevant feminist Leadership practices for this role (which you can read more about here.1 Self-Awareness2 Mutual accountability3 Strategic Thinking and Judgment

SKILLS, Experience, Knowledge & Competencies Essential Degree in Supply Chain Logistics Management, Purchasing and Supply, Warehousing Management, such as the Certificate in Humanitarian Logistics programme (CHL). 4-5 years’ experience in logistics management preferably with an International Non-Governmental Organisation Fluency in spoken and written English language Ability and willingness to travel regularly, at times at short notice, locally and regionally

In addition: Drive to achieve results, and able to take initiative Ability to be adaptable and flexible Ability to motivate and develop others, and be able to facilitate change At interview, shortlisted candidates will also be assessed on our values and organizational attributes, as outlined above.

Desirable Working effectively with others at regional, country, and global level Understanding of the organization. Awareness of the bigger picture of Oxfam and its application to the work of the countries, as well as awareness

How to Apply

Register using the following LINK