CARE is an international NGO with local staff and community partners in more than 90 countries. We create local solutions to poverty and inequality, and we seek dignity for everyone every day and during times of crisis.  These solutions have a broad range, from clean water to access to education; from microfinance to ensuring that everyone has nutritious food; from agriculture and climate change to disaster response. CARE puts women and girls at the center of everything we do because they have proven to be the best hope for creating lasting change in the world.  Our staff live where they work, which makes us effective at understanding the challenges they face. We’ve been doing this for over 70 years, since World War II. It started with the world’s first CARE Package® of food for the post-war hungry in Europe.  Our work today is as important as ever, we believe that poverty and inequality are historic injustices that we can end within a generation, for good. If you share our core beliefs: poverty is an injustice; poverty is solvable; and together, we have the power to end it, join us.

I.  Job Summary

The Commodity Compliance and Monitoring Officer position plays a critical role in monitoring the actual distribution of food, agricultural supplies and non-food items to targeted communities. S/he reviews regular reports produced by food aid monitors and conducts regular monitoring visits to the field offices and food distribution points in an effort to identify challenges within the commodity distribution process and to identify solutions with the appropriate staff. The post holder also conducts end use monitoring assessments and documents findings. S/he monitors implementation of recommendations and agreed action points in close coordination with program staff in an effort to improve the management and delivery of food, agricultural supplies and non-food items to targeted beneficiaries. 

II. Responsibilities

Job Responsibility #1 Monitoring and Reporting (35%)

•  Conduct regular field visits to field offices and FDP’s to ensure that all activities in the commodity management process comply with the commodity management minimum standard. This includes monitoring the warehouse structure, storage and handling, stacking and distribution.

• Based on monitoring observations, prepare field trip reports with recommendations and subsequent action plans for each FDP

• Communicate regularly with the commodity compliance officer HO to verify, address and close findings at FDP level and maintain evidence (documentation) of such closures

• Follow up the proper completion of warehouse management and commodity distribution inspection checklists completed by food monitors for warehouses visited and distributions observed and summarize the findings

• Ensure that food monitors are conducting end use monitoring with beneficiaries regarding their ration size and the quality of items distributed 

• Review and compile FO and Food Aid Monitors' monitoring plans and reports and follow up implementation status with all concerned staffs

• Assess the internal control systems and procedures and compliance of regulations at each FDP to identify potential risks and come up with recommendations

• Determine losses and actions taken on a timely basis to pursue claims against responsible parties

Job Responsibility #2:  Actions to ensure quality commodity management and compliance (35%)

•  Support commodity supervisors, distributors and storekeepers to ensure viable corrective action plans are in place to bring commodity management at FDP in compliance with Donor minimum standards for commodity management and USAID/FFP regulations

• Review and consolidate field reports from field monitors identifying serious findings and issues and bringing them to the attention of the program team

• Accompany and or support the JEOP/DFSA compliance officers in conducting field visits

• Maintain files of follow up matrix sheets and enter closed findings in the agreed database

• Lead the development of profiles for each FDP and monthly status reports for submission to JEOP management and compliance officers

• Closely work with other commodity team to address findings reported by CRS/WVE compliance officers

Job Responsibility #3: Capacity Building and Support (20%)                        

• Contribute to recommendations to CARE management staff at field office on steps to be taken to improve commodity management systems, food distributions and other related procedures

• Coordinate the revision and improvement of commodity distribution systems in agreement with the senior commodity and compliance officer

• Support efforts to build capacity of commodity management staff at FDP and local office level, ensuring compliance with JEOP minimum standards for commodity management and FFP regulations

• Support in the identification of training needs for commodity management staff, facilitate training as needed, and support field offices and FDP activities in agreement with the concerned managers

Job Responsibility #4:  Other (10%)

• Performs other incidental duties as assigned by manager

III GENDER EQUALITY

•  The Area Office Administrator will be responsible for ensuring that gender equality and diversity values are upheld in the recruitment, orientation, performance assessment and management of staff.

• Provide adequate time for staff to participate in gender sensitivity workshops and related events.

Job Requirements

IV Education

•  BA/MA Degree in Supplies Management or related filed

V. Qualifications

• 3 years of relevant experience with the first degree.

• 2 years of relevant experience plus post graduate degree.                                                                              

• NGO experience is a plus. Supervisory skill is mandatory

Skills Required

• Basic supervisory/managerial skills

• Technical and report writing skills

• Computer literate

• Fluent spoken and written English

• Good communication and interpersonal skills

How to Apply

Register using the following LINK

Note: Women are highly encouraged to apply!