Background of the Organisation: Amref Health Africa – Medical Collaboration Committee (AMREF-CCM) formerly known as CCM (Comitato Collaborazione Medica) is an Italian NGO operating in Ethiopia, Kenya, Somalia, South Sudan and Uganda, specialized in the implementation of health-related projects in both humanitarian and development contexts.

AMREF-CCM has conducted several interventions in Ethiopia since 1982. Most of AMREF-CCM’projects in Ethiopia - funded by institutional donors and private foundations - are mainly aimed to address the needs of vulnerable people from high migration areas, increasing access and quality of health services provided to them. Additionally, the current situation of Ethiopia and nearby countries has recently determined a high number of IDPs and refugees. In this regard, AMREF-CCM is committed to (I) ensure the emergency response to the current humanitarian crisis; and (ii) preserve the health system from a possible consequence due to the humanitarian crisis.

The project AID 11291aims to ensure the right of minors to identity through interventions aimed at reaching the most isolated and disadvantaged communities in Oromia Region. The project is expected to last upto 30th April 2023 and it will adopt a multidimensional and participatory approach that will strengthen the interoperability among the functions performed by the main community service providers, in particular by coordinating the work of government Health Bureaus and VERA office at regional, woreda and kebele level. The duty station will be in Shashamane with travels within East Shewa, Bale and Guji Zones.

The project aims to achieve the following results:

• R1. Increased the general awareness concerning the importance of Birth Registration in selected kebeles. The general awareness on the importance of Birth Registration will be increased among the population within the project area

• R2. Improved birth registration rates through the strengthening of the interoperability between the Civil Registration System (CRVS) and the Health Sector in the target intervention areas of Oromia Region. The links between the national registration system and the health sectors of the Oromia Regional State will be strengthen.

The Project Admin (PA) is responsible to:

Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results:

• Proper control of the supporting documents for payments and financial reports for the project; preparation of all types of vouchers for admin office

• Proper receipting of goods and services and establishment of accruals;

• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in NPS; travel claims, and other entitlements are duly processed;

• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;

• Presentation of information on the status of financial resources as required;

• Maintenance of the Accounts Receivables and Payables for AMREF-CCM Admin and projects and recording of deposits in NPS;

• Management of cash receipts and petty cash;

• Maintenance of the proper filing system for finance records and documents according to the Budget Line for each project including the admin office.

• Making sure that all supporting documents are complete and including the ID of people who do not posess a business licence;

• Proper filing and management of all HR documents per staff member and update accordingly with annual leave requests, perdiem requests, travel authorization, scheduling of the guards and any other related documents

• Keeps a proper fuel log book

• Gathering and ensuring that all procurements are done according to the policy

Ensures proper cash management system functioning focusing on achievement of the following results:

• Handle petty cash fund and timely review of cash position for project staff to ensure sufficient funds on hand for disbursements.

• Timely replenish the petty cash fund;

• Timely (once per month) and accurate preparation of petty cash count and bank reconciliations for all projects, plus reconcile the same with the NPS;

• Prepare the request of funds and the MPL based on the requests of the field coordinator (FC) and prepare the receipt of funds accordingly, once you receive the funds

• Reports to internal and external clients in a timely and appropriate fashion;

• Organizes and prioritizes work schedule to meet client needs and deadlines;

• Responds to client needs promptly.

• Gathering and disseminating information, Maintains databases; Prepares timely inputs to reports.

• Prepares appropriate burn rates and forecasts together with the FC

• Recommends any amendments following instructions of FC

Other duties :

• Prepare withholding tax to the proper government office on time as per their requirements monthly, and retain a copy and file properly.

• Responsible to pay on time staff Pension Fund and Income tax, and responsible to handle the same documents in a separate folder,

• Responsible to scan documents  and send them to the HO on a monthly basis,

• Responsible of sending the hard copy of the supporting documents to the HO every month by the 5th of the following month

• Maintains proper recording of inventory items

Fund: 8x1000 PdCM

Collaboration Starting date: Immediately

Length of contract: 12 months, renewable upto project phase out

Location: Field Office will be in Metehara but frequent travels within the Fentalle Woreda

Work Environment:

• The PA will work in Metehara Field Office, with frequent travels to the project implementation areas and will report directly to the Field Coordinator and to the Country Admin.

Job Requirements

Qualifications:

• Ability to establish strong working relationship with colleagues from different function and cultures.

• Capacity of proactively identifying and addressing issues.

• Excellent communication and influencing skills

• Experience working with NGOs

• Degree in Economics, Accounting or equivalent

• Previous experience of at least 5 years in Administration or Finance management for development projects

• Knowledge of Amharic, Afaan Oromo and English (spoken and written).

• Excellent knowledge of IT (Microsoft Office) and of the main accounting software

How to Apply

Register using the following LINK