CARE is an international NGO with local staff and community partners in more than 90 countries. We create local solutions to poverty and inequality, and we seek dignity for everyone every day and during times of crisis. These solutions have a broad range, from clean water to access to education; from microfinance to ensuring that everyone has nutritious food; from agriculture and climate change to disaster response. CARE puts women and girls at the center of everything we do because they have proven to be the best hope for creating lasting change in the world. Our staff live where they work, which makes us effective at understanding the challenges they face. We’ve been doing this for over 70 years, since World War II. It started with the world’s first CARE Package® of food for the post-war hungry in Europe. Our work today is as important as ever, we believe that poverty and inequality are historic injustices that we can end within a generation, for good. If you share our core beliefs: poverty is an injustice; poverty is solvable; and together, we have the power to end it, join us.
I. Job Summary
The purpose of the Assistant Human Resource Officer position is to support the Senior Human Resource Officer/Head Of Operations in the overall management of HR at the field office. S/he assists efforts to ensure that people management practices of the field office are of a high-quality standard and that practices support the aims and values of CARE, through the provision of professional HR advice and guidance to line managers.
S/he will work in close coordination with senior human resource officer/Head of Operations to support efforts to ensure compliance on all employment related policies and procedures in line with Ethiopian legislation and best practice, through coaching and supporting line managers.
II. Responsibilities
Job Responsibility #1: Recruitment, Selection and Placement (15%)
Assist in the coordination and administration of the recruitment of new staff in the FO. These include preparing candidate information packs (advert, job description and person specification), CV screening and coordinating the screening of applications, management of interview arrangements and appointment processes
Assist the Senior HR Officer/Head of Operations in interview results compilation and selection decisions and communications
Assist the Senior HR Officer/Head of Operations in the completion of reference checks and background checks on selected candidates at the FO
Assist the Senior HR Officer/Head of Operations in the offer letter and employment agreement for signature by hiring manager, candidate and others as appropriate
Job Responsibility #2: Payroll, Compensations and Benefits Management (20%)
Assist the Senior HR/Officer/Head of Operations in the recording keeping of the FO and ensure all employment records are properly maintained in the organization’s on-line human resource information system (HRIS) and manual personnel file
Assist the Senior HR/Officer/Head of Operations in payroll and benefits processing
Assist the Senior HR/Officer/Head of Operations in preparation of scheduled and ad hoc reports
Manage the timely collection of PARs and accurately report and reconcile the same with HRIS records
Manage the proper filling of PARs, both hard copies and soft copies as per CARE data management and filing policy
Work closely with Finance for the timely submission of PARs for monthly financial closing
Job Responsibility #3: Performance Management (10%)
Support the Senior HR/Officer/Head of Operations in the ongoing plans and implementation of performance management processes in FO
Support the Senior HR/Officer/Head of Operations in the timely initiation and completion of periodic performance management calendars
Assist the Senior HR/Officer/Head of Operations in the preparation of reports for management on performance assessment results
Job Responsibility #4: People Development/Talent Management (10%)
Assist the Senior HR/Officer/Head of Operations in the overall delivery of a training and development program in line with business strategy and country office needs
Assist the Senior HR/Officer/Head of Operations in the monitoring, measuring and reporting on FO staff training and development plans
Job Responsibility # 5: Filing and Documentation of Personnel Records (20%)
Organize, compile and update personnel records and documentation
Maintain scanned copies of HR records and correspondence in designated files (electronic or hard copy).
Establish and manage new personnel files and record data of all newly recruited personnel
Provide personnel files for reference to authorized personnel
Manage removal of inactive HR files
Assist in preparation of recruitment status report and other HR ad hoc reports
Job Responsibility # 6: HR Administrative Services (20%)
Respond to employees’ questions or requests about administrative matters
Maintain a schedule and coordinate calendar activities for the FO HR function
Assist HR team in drafting/typing personnel actions or memos
Schedule meetings and HR related events as requested
Register and dispatch outgoing mail and other items
Prepare and issue employee ID cards after they are signed
Assist in organizing and managing new employee orientation, on-boarding, and training program
Send out insurance inclusion and exclusion update to the HO HR ream on a timely basis.
Send out Personnel File documents (As per the checklist) up on the arrival of a new joiner to the HO HR Team
Distribute, in mass, a variety of informational materials to employees
Regularly update staff telephone directories and disseminate accordingly
Distribute HR Office mail
Ensure daily attendance sheets are timely and accurately completed
Update and maintain HR notice board and publish HR Office Notices at all common notice board locations
Job Responsibility #7: Others (5%)
Assist the Senor HR Officer/Head of Operations in formal employment related panels such as disciplinary, grievance, performance and absence management, ensuring managers are briefed and follow the correct process
Perform other duties as assigned by immediate supervisor
III GENDER EQUALITY
Be observant of any misbehavior regarding gender, and report it to the responsible person.
Produce sex disaggregated data at HH, community, project, program and organizational level as appropriate.
Uphold gender and diversity values of CARE whenever dealing with staff, communities and partners.
Job Requirements
IV. Qualifications
Diploma/ BA degree in, Human Resources Management or other Social Science field
2 years of relevant work experience for diploma holders
1 year of relevant work experience for first degree
NGO experience is a plus
Skills Required
How to Apply
Register using THIS LINK
Only short-listed candidates will be contacted.
Passionate and dedicated candidates who meet the requirement are strongly encouraged to apply, especially women!
CARE seeks to improve the lives of the most marginalized, particularly women and girls. Our diversity is our strength. We encourage people from all backgrounds and experiences to apply.
CARE Ethiopia is committed to preventing all unwanted behavior at work. This includes sexual harassment, exploitation and abuse, and child abuse. We expect everyone who works for us to share this commitment by understanding and working within the CARE Safeguarding Policy and related framework. CARE Ethiopia has a zero-tolerance approach to any harm to, or exploitation of, a vulnerable adult or child by any of our staff, representatives, or partners.
CARE Ethiopia reserves the right to seek information from job applicants’ current and/or previous employers about incidents of sexual exploitation, sexual abuse and/or sexual harassment the applicant may have been found guilty to have committed or about which an investigation was in the process of being carried out at the time of the termination of the applicant’s employment with that employer.
By submitting the application, the job applicant confirms that s/he has no objection to CARE Ethiopia requesting the information specified above. All offers of employment will be subject to satisfactory references and appropriate screening checks.
