Job Expired
Segon-Marill International Movers PLC
Addis Ababa
6 years - 8 years
1 Position
2023-01-20
to
2023-01-27
Business Management
Management
Logistics and Supply Chain Management
Economics
Full Time
Share
Job Description
Key Responsibilities
Develop Departments budgeted for logistics and Operation functions, keep a careful eye on costs, and optimize the cost with the benefit of the company in the Operation and Logistics area
Make sure operations flow smoothly, instruct accordingly the company corporate goals
Set goals and objectives the department and ensure that all services are delivered on time, within budget, and according to targeted standards and specifications.
Managing the inventory of materials to ensure availability enough stock of all items needed
Building and controlling Operational cost structure, improving efficiency and increasing profits while managing costs.
Responsible and participate in the selection of new department staff
Maintain continuous lines of communication with the Management team and keep the General Manager aware of Logistics, operation, and Customer Satisfaction status reports.
Projects a positive image of the organization to employees, customers, industry, and community.
Oversee the development and implementation of new technology and systems to support the operation and logistics department
Ensure compliance with all relevant laws, regulations, and company policies, Review all operation and logistics processes and procedures on the basis of company corporate governance and legal requirements,
Analyze all projects & recommend improvements to all business policies and procedures
Improves customer service and satisfaction through policy and procedural changes such as improving the transportation process, reviewing the process of operation, and Logistics activities.
Inspects and diagnoses problems to determine corrective actions/repairs in all operational activities.
Respond to emergency site intervention towards government offices such as but not limited to customs as required.
Determines any changes in programs or operational that are required by complex regulations, plans establish procedures, national standards, etc.
Interprets the terms of various contracts and ensure internal compliance with those terms.
Maintains excellent customer/client methods of communication to permit efficient problem resolution and acceptance of new services or programs.
Assist all customers and stockholders to ensure smooth functioning of all organization
Planning and Strategy Execution Strategic Planning
Develop and implement strategies in alignment with organizational strategy and objectives to improve the overall efficiency and effectiveness of the department while reducing costs
Cascade and communicate the strategic objectives, goals, initiatives and operational plan of the department and evaluate continual department performance and insure cascading to all managers and team leaders.
Make sure that the cascaded objectives are communicated to all employees of the department and monitor their persistent execution on a daily, weekly and monthly basis
Make sure that the developed plans are adhering to the mission and Vision of the company and are in support of Company Values
Develop Performance monitoring and evaluation timeline, activities, and projects to roll out in support of the strategic direction
Establish staff performance standards, development goals, assign accountabilities, set objectives, establish priorities and conduct performance appraisals
Strategy Execution
Make sure all employee’s Cascaded strategic initiatives are SMART and evaluated as per the sated standard
lead the implementation of automating the strategic and Operational functions of the department.
Track if the action plans and activities outlined by Operation and logistics can be achieved with satisfaction
Develop departments Strategic plan in alignment with cascaded Company business goals and department initiatives
Conduct a one-to-one discussion with each employee periodically
Leading
Oversee, direct, Supervise and organize the work of the Operation Manager (Team Leader) and Logistics manager’s initiatives
Coach and support employees under his supervision to succeed in his/her role, meets with individual team members to give feedback and constructive criticism. They guide employees through obstacles and celebrate their success.
Promote a culture of high performance and continuous improvement that values learning and development with passionate for Quality service provision
Identify competency and Developmental gaps of employees and ensure staff members get timely and appropriate feedback, training and development in alignment with Company Organizational Learning and development
Coach, Mentor and develop employee competency by providing on the job training and continual support to develop successors
Monitoring
Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; recommends appropriate service and staffing levels in compliance with company policies
Monitor trends and developments in the logistics industry to identify opportunities for process improvements
Work closely with team leaders, senior staffs and other department managers to check the alignment of his/her department functions and for the attainment of company goals
Ensures that the responsibilities, authorities and accountability of all direct reports are defined and understood. leads, directs, and communicates with the staff to keep them informed and motivated
Measuring Performance
Evaluate overall department activities, determine the job content
Develop and cascade measurable KPIs and set tracking mechanisms for all department staffs
Periodically assess, evaluate and measure department employee’s performance and make sure performance management system is implemented in the department
Generate staff performance report with suggested PIP and development plans
Improve Operational and Logistics Performance
Collaborate with external stockholders for the betterment and excellency of Operation Shipment Delivery Time.
Identifying and implementing methods to increase efficiency in the supply chain process, such as developing new routes or finding ways to reduce fuel consumption on service delivery
Make sure that all operations made are invoiced on the agreed date
Establishing relationships with vendors and suppliers to obtain the best prices for materials and services. Negotiate contracts and rates with vendors, carriers, and other service providers
Evaluate the current space usage and optimize space utilization systems.
Assisting with the maintenance of facilities such as warehouses, docks, and storage lots to ensure they are safe and operational
Improve service delivery time of both operation and Logistics teams and making sure that all shipments are delivered safely, on time, and in good condition Implement and make sure that the route management of the company is contributing to cost efficiency and service effectiveness.
Support and direct the implementation and successful execution of change tools and Membership requirements (like ISO, FIDI and Kaizen) in the department
Carry out similar to the above activities whenever instructed by the general manager.
Reporting Tasks
Generate reports on departmental performance and KPIs
Prepares and presents monthly operational progress reports
Establishes a system, which provides timely and periodic reports from managers Report periodic strategic and operational performance within the agreed timeline with General Manager
Decision Making Authorities
Make a contractual agreement with a third party in concertation with the General manager
Fill Performance of managers under his supervision and approved other staff’s evaluation
Execute approved procedures of the department
Direct and lead operation and logistics activities on the basis of the company law and the General manager’s guidance.
Interpret and execute organizational policies and procedures
Budget development and resource allocation skill
Ability to Manage operational stress and lead multiple activities
Required Competencies
Demonstrated leadership skill (shouldering and cascading the company vision and major projects or initiatives)
Strategic thinking and Planning skills
Strategy Executions skills
Critical thinking and Problem-solving
Leadership skills (Motivating teams, Coaching, Mentoring, delegating tasks, Providing feedback and Conflict management)
Excellent Written and Oral Communication skills
Time Management Skills (Organization skill and setting priorities) Decision Making Skills
Budget development and resource allocation skill
Ability to Manage operational stress and lead multiple activities
Required Education
BA/MA degree and Above in Logistics and Supply Chain Management, Business Management, Management, Marketing Management, Economics and related field of studies
Work Experience
8 years for BA degree and 6 years for MA degree proven years of experience out of which at least two years on similar managerial Position
Strong background and work experience in Logistics and Supply Chai
Send your CV and other Credentials via email: vacancy@segon-marill.com
Fields Of Study
Business Management
Management
Logistics and Supply Chain Management
Economics