Médecins Sans Frontières (also known as Doctors without Borders or MSF) is a private, non-profit, international humanitarian medical organization that intervenes in emergencies and crisis situations to relieve human suffering resulting from unmet medical needs. MSF observes strict neutrality with respect to politics and provides its assistance without discriminating on the basis of race, religion, ideology, or political affiliation. MSF’s members are required to respect humanitarian principles and principles of medical ethics at all times.

 MSF Holland is looking for: Technical Activity Supervisor (Re Advertised)                                               

 ·         Place of work:      Kule/Gambela·        

Required Number  –  1·        

Terms of employment:  Until December 31, 2023 with possibility of Extension·         Remuneration and Benefits:-         

Starting gross salary:   23,480 ETB-         

Hardship Allowance: 5,500ETB-         

Medical Coverage:  Asper the organization medical policy·        

Date of  application:      January 18 – 27,  2023

  Main Purpose Supervising and monitoring the implementation the logistics activities in the project related to his/her technical activity or activities (Construction, ICT, WHS, Workshop, etc.) according to MSF standards, protocols and procedures in order to ensure the efficient running of MSF systems, infrastructure and equipment of the project

  Accountabilities 

•       Supervising and monitoring on a day-to-day basis the implementation of his/her technical activity/activities in the project ensuring compliance to MSF standards, protocols and procedures.  Including one or more of the following activities: •       Construction: all technical and scheduling aspects of the building and rehabilitation activities in the project•       ICT:  installation and maintenance of the systems and communications' software and hardware•       Workshop: the daily mechanical servicing activities of equipment and vehicles in the capital and project•       Other technical logistics activities•       Supervising and leading the logistic team under his/her responsibility including the definition of each person's tasks (daily supervision and checking the quality of their work); drawing up working schedule;  organising and leading meetings of the team and participating in the staff selection and training•       Planning and supervising the HR processes (recruitment, training, performance evaluation and internal, external communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required for the activity•       Managing and organizing the materials and tools needed for his/her activity/activities which includes inventory of stocks, receipt and processing of orders, keeping records of received goods and checking the monthly consumptions of consumable items•       Planning together with the line manager, the required checks and maintenance activities of the set-up/systems of his technical activity/activities•       Participating in monthly reports according to guidelines and implementing reporting practices and protocols•       Performing delegated tasks according to his her speciality and as specified in his/her job description

  MSF Section/Context Specific Accountabilities General·         Ensuring installation and maintenance of functional office space(s) and lodging facilities for international staff in adequate living conditions in the project.·         Work in conjunction with the LTL, PC, medical project managers and supervisors in order to identify and give a response to the needs of the targeted population in terms of construction, transport, communication, food, shelter, water and sanitation, and essential non-food items.·         Assesing the technical support needs of the medical team and come up with approprate plans for solutions within the allocated budget.·         Plan organize and respond to Emergency situations by managing all the technical Activities required (Transport, Construction, electricty, WATSAN) in collaboration with the Logistics team leader and Technical Logistics Coordinator.·         Ensure that vehicles, security, maintenance and communication policies and procedures are well documented, regularly updated, understood and adhered & project mechanics, drivers, passengers and management staff.  This may involve drafting additional policies and procedures where there are gaps, and/or provide additional trainings where needed.Responsible for timely completion of reporting tools for all Coordination level technical activities.Responsible for follow up and support on project level reporting.

Vehicle Management·         Ensure all vehicles are registered, inspected, plated and insured at all times and follows up the validity of all required documents per vehicle.·         Plans and coordinates the vehicle movement in close communication with all project logs and CO Logtech team.·         Maintains updated total inventory overview of vehicles, generators and radio communication equipment and other technical assets of the mission, assuring proper documentation as per Log admin Kit.·         Ensures that all drivers have valid driving licences and conducted eye test as required.·         Monitors logbooks and vehicles charge sheet of Drivers on a weekly basis; compiles and submits monthly report of maintenance cost summary, fuel usage, personal mileage and KM analysis and submits with recommendations to projects and supervisors·         Oversees the daily operations of the workshop, proper utilisation and up keeping of tools and equipment; supervises the refilling of vehicles.·         Ensure proper adherence by all parties to the intersectional workshop agreement. Closely monitor fuel consumption and manage fuel supply of vehicles and generators of the mission.·         Approves the maintenance schedules and work orders proposed by the Fleet Manager  under supervision making sure work is done in a timely fashion

Installation, Repair and Maintenance·         Supervise (and assist in) the installation, maintenance and repair requirements of equipment and installations (generators, pumps, AC, cold chain, chargers/invertors, batteries, cabling, lightening, …. ) efficiently and effectively.·         Manage contracts and supervise third parties involved in the repair and maintenance of vehicles, office compound and other technical works to be carried out in CO.·         Ensures monthly repair and maintenances overview is updated, recorded and reported.·         Proactively follow-up projects ‘technical questions and timely respond to their questions.·         Ensures MSFH standard is followed on technical issues for the whole mission.·         Make sure that MSF houses, compounds, warehouses, offices and all premises are in good condition and well maintained.·         In charge of safety for all compounds, warehouses (electrical, fire, …)·         Manage and ensure the asset liquidation and handover process according to the country procedures and requirements.

Communication  ·         Ensure all VHF and HF equipment is in good working order and properly installed, maintained and programmed and that the appropriate paper work is done.·         Obtain licenses for communication equipment and follow-up proactively on their renewal.·         Maintain MSFH communication list, including call signs and road codes.·         Follows up on vehicle movement from and to projects.·         Ensure communication equipment inventory is updated monthly for the mission.

HR Management·         Supervise all technical teams (Tec logs, Fleet & workshop Manager, Electricians, Security guards and radio operators) and make functional supervision and support of project technical logistics team.·         Make sure the Head Driver (if any) and Head watchmen update monthly drivers and watchmen schedules (with coaching if necessary) and they are implemented well.·         Involve in the recruiting and staffing the technical  logistics staffs of the project in line with the mission’s rules and regulations for HR management, including staff evaluation, training and career planning;·         Holds regular meetings with his/her direct subordinates as well as monthly meetings together with their key staff; ensures minute-taking, record keeping and the timely and systematic follow-up of action points.·         Coordinate with Medical department for the eye test of drivers at least once in a yearEnsure technical reference for all logistics/technical issues in the project and provide coaching to logistics staff under his/her responsibility

Job Requirements

Education

Essential diploma or TVET Level 4 with Competetncy Certification (COC)/degree preferably in Engineering or construction or similar field

Experience

Essential at least 2 years of working experience in similar jobs

Languages                              

Mission language desirable; local language essential

Knowledge

Computer literacy (and according to the requirements of the technical activity)

Competencies

•       Results and Quality Orientation L2

•       Teamwork and Cooperation L2

•       Behavioural Flexibility L2

•       Commitment to MSF Participles L2

•       Stress Management L3

How to Apply

Submit your non-returnable CV and application including of all supporting documents in person at MSF Holland Gambella office, located in front of Don Bosco Primary School