Duties and Responsibilities

 Acting as the point of contact among executives, employees, clients, and other external partners Greeting visitors, screening them out, and deciding if they should be able to meet with executives .Performing office duties that include ordering supplies, Managing and controlling the mini store and records of the database Serve as a first contact receptionist of the company to provide customer support by answering the phone and replying to emails in a timely manner Managing information flow in a timely and accurate manner Managing executives’ calendars and setting up meetings perform a variety of administrative tasks and support our company’s senior-level managers. Make travel and accommodation arrangements and prepare expense reports. Contribute to the efficiency of our business by providing personalized and timely support to executive members.  Manage executives’ calendars and set up meetings Rack daily expenses and prepare weekly, monthly or quarterly reports Manage stationery and Office equipment by keeping up with office supply inventory Format information for internal and external communication – memos, emails, presentations, reports Take executive management meeting minutes Screen and direct phone calls and distribute correspondence Organize and maintain the office filing system Share information internally within departments and externally with clients and stakeholders efficiently and effectively Distribute and store correspondence (e.g. letters, emails and packages)Arrange travel and accommodations Organizing special functions and social events Updating office policies and procedures Organizing conference room scheduling, equipment, and cleaning Handle confidential documents ensuring they remain secured Discretion, confidentiality and ability to manage own work load effectively and support your team where necessary Set examples to team members in areas of personal character, commitment, organization, professionalism and work ethics Perform other duties as required by the immediate supervisor

Job Requirements

Job Requirement / Education and Experience: Resourceful, innovative, and proactive to support their executive leaders. Must think independently to make decisions under pressure Need to have Excellent verbal and written communications skills to share information internally within departments and externally with clients and stakeholders efficiently and effectively Should be well-organized, have great time management skills and be able to act without guidance. Excellent MS Office knowledge and familiarity with office devices and applications (e.g., e-Outlook email correspondence, calendar, copy machines Ability to organize and manage large amounts of files, tasks, schedules, and information Resilient team player who leads from the front and can adapt well to a fast-paced environment .Advanced Diploma and above in Office Management, Personnel Management, Administration, Business Management or similar area of study and 5 years of relevant work experience as an Executive Assistant, Personal Assistant or similar role BA degree on the above field of study and 3 years of relevant experience.

How to Apply

Interested and Qualified Applicants can send their CV and Other Credentials to vacancy@segon-marill.com