Organization Profile and Background

Welthungerhilfe/German Agro Action is an international NGO with Head-Quarter in Bonn and working in Africa, Asia, and Latin America. Welthungerhilfe/GAA is fighting to help free the world of hunger and poverty. This vision is the basis of our organization’s character and activities. Welthungerhilfe/GAA secure funds from private donations and international funding organizations, for example STARTFUND, UN-OCHA, ECHO, SDC  and German Government. We work in the sectors of Rural Development, WASH, Shelter NFI, Nutrition , Cash based response, Agriculture in Emergency, CCCM (Camp Coordination and Camp Management) , Natural Resource Management and Social Development. Welthungerhilfe/GAA Ethiopia follows partnership approach for project planning, implementation, and in some cases WHH/GAA implements projects by itself.

 What We Offer

• A multicultural work environment where differences are accommodated

• A continuous learning cultures

•  Innovative and creative work practices

• Flexible work arrangements

• Attractive pay and benefit packages (life and medical insurance, Provident fund & Pension)

• Working with an organizational philosophy: “help the poor to help themselves”

General Information 

·       Duty station:  Gondar , Amhara  Region, with frequent travel to the project areas

·       Job Title:  Emergency Response Field coordinator

·       Reports to: Head of Humanitarian Response and Resilience Building

·       Contract Period: till 28.02.2024 with possibility of extension.

SCOPE:  

Under the direct supervision of the Head of Humanitarian Response and resilience Building ,   the Emergency Response Field coordinator will  lead the   WHH  Somali  region Humanitarian response  intervention  , actively lead & engaged in emergency assessment,  proposal developments,  response planning and response set up, reporting, team management, monitoring and post intervention assessment, facilitating trainings, team development & capacity buildings  and coordination & representation of WHH  in humanitarian coordination  , Agricultural Task Forces and WASH cluster in the region and at the Zonal levels where  WHH  has presences in Humanitarian response   projects/programs. 

Major/key responsibilities:  

Technical Support  

• Take part in multiagency field assessments (seasonal, rapid) and quick need assessment in the event of an emergency in collaboration with Addis and field team as well as with partners.  

• Assist WHH  Ethiopia Humanitarian response  Team and field offices in surveys, assessment, response planning, in implementation and monitoring of emergency responses. 

• Organize, lead emergency operations and assessments in the field, assist in hiring field (if any) staff, locating office and set up emergency response in new areas when needed.  

• Direct implementation of Agriculture  seed and livestock health interventions (vaccination campaign, veterinary drug distribution)  in collaboration with partner and local government

• Support Humanitarian response  team in the  intervention areas and implement quick responses for brief period as required. 

• Facilitate emergency response capacity building trainings and workshops for  WHH and partner staff. 

•  Engage  in preparation and review of emergency response proposals. 

• With guidance from Head of Humanitarian Response, assist the WHH emergency preparedness planning.  

• Assist in set up, implementing  and monitoring of beneficiary feedback mechanism. 

• Support and follow up the partners  on preparing BOQ of materials and labor for hardware activities including water scheme rehabilitations, new water scheme developments, sanitation facilities and other infrastructures under Humanitarian response   projects. 

• Monitor and make sure that all Humanitarian response interventions are done with in the required qualities and time frame.   

• Provide technical support for other departments as required. 

Grant, Budget and procurement Monitoring and Management 

• Take the lead in the preparation of proposals, CN, wok plans, procurement, and Spending plans in collaboration with the Humanitarian response  team and other departments. 

• Assist in tracking and review of spending of Humanitarian response   interventions in the field in line with original plan, and burn rate goes in line with the activity implementation progress and take actions timely.

• Lead the project monthly Budget Vs Actual review meetings and ensure the action points assigned for WHH partners  are addressed, tracked and reported on time.   

• Assist in tracking of emergency distributed items  and utilizations in different disaster affected communities and construction sites including full documentation.

Proposals, Monitoring and reporting:

• Collect, Compile and share all required internal ( weekly progress updates, monthly progress reports, monthly management reports, intervention trackers, indicator trackers)  and external    reports including ( Donor and government quarter, annual and terminal reports), 4W matrixes ( WASH, ESNFI, Agriculture, CASH etc) , and assessments reports to the required body in their due date.    

•  Assist the national Humanitarian response   team in the review of proposals from partners as per the requirement and standard, in making technical monitoring visits and track  of their progress when needed .   

• Take the lead in the development of the direct intervention proposals and assist the field team and program unit in drafting proposal and ensure the government agreement MoU for each project are signed with relevant regional government Bureaus on time. 

• Participate and assist in the implementation and monitoring of WHH  direct interventions and sub granted projects. 

• Properly facilitate WHH  Ethiopia , government and donor monitoring visits and project evaluations. 

• Conduct frequent field monitoring visit of the WHH  funded Humanitarian response   projects and provide feedbacks and remedial action in timely manner. 

• Closely work with MEAL team on the project indicator tracking, conducting of different assessments and collection and addressing of client feedbacks. 

Representation, Coordination and Working Relationship 

• Build strong work relationship   with WHH partners  , field staff and Addis program and program,  finance  staff, government and other partners. 

• Work closely with WHH Ethiopia and field  Humanitarian response   team , implementing partners , Program and other units for increased integration and team work.

• Regularly, represent at   regional and Zonal WASH, ESNFI , Cash  cluster Coordination and other  relevant emergency coordination forums with NGOs, UN agencies, government Bureaus in regions and share updates on this and emergency situations to supervisor. 

• Assist the regional/zonal  cluster in assessment, preparation of guidelines, other technical documents etc. 

• Organize and Share regular WHH update to the WASH, ESNFI ,  Agriculture ,Cash  cluster including 4W matrixes. 

 The Emergency Response Field coordinator shall take any additional responsibilities as requested by his/her supervisors, Head of Humanitarian Response and other departments. 

Job Requirements

• BSc/BA or MA/MSc in a related field of studies from a recognized University.

• Minimum of 5 years of experience, preferably in an international NGO setup

• 3 years of management experience on Humanitarian response  .

• 2 years’ experience in managing and coordinating programs/projects .

• Previous coordination experience on multi sectors intervention.   

• Knowledge and understanding of current contexts and management of emergencies.

• Excellent written and oral communication skills.

• Strong communication, networking, and representation skills.

• Self-motivated, honest, and highly responsible.

• Ability to work as part of a team as well as to work autonomously when required.

• Have excellent skill in coordination and integration with external stakeholders 

• Good command of  spoken and written English as well as the local language.

Skills required 

• Proven management experience 

• Good project management skills. Ability to plan, organize, and supervise implementation of Agriculture ( including Crop production  and Livestock Health ),

• Thorough knowledge and understanding of current contexts and management emergencies in Ethiopia

• Experience in leading emergency response team and implementing emergency response and development multi sector interventions in local community context at stretched geographic locations

• Ability to work under pressure, long working hours and with high workload; 

• Self-motivated, energetic, honest, highly responsible, and punctual; 

• Ability to work as part of a team as well as to work autonomously when required; 

• Very good at computer skill- Microsoft Office (Word, Excel, Power Point and e-mail),  

• Ability to organizing and facilitation of trainings. 

• Skills and experience in staff management, budget management and building effective teams. 

• Have good skill on coordination and integration with government actors and other partners. 

• Have good report writing skill. 

• Good command of both spoken and written English and local language of the area is plus 

• Knowledge with regional contexts is an added advantage 

How to Apply

Register using THIS LINK

Note:  Applicants are required to organize their documents (application letter, CV and other document/ credentials ) as a single document i.e. with the cover letter being on the first page and the CV and other credentials starting on the second page. They should also clearly indicate name of position name at the subject line of their application letter.

                                        Only shortlisted candidates will be contacted.